TracCloud: Terms and Conditions - Revision history

Redrock at 15:37, 18 June 2026

2026-06-18T15:37:57Z

Redrock at 18:01, 17 June 2026

2026-06-17T18:01:08Z

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Redrock at 15:05, 16 June 2026

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Redrock at 20:46, 12 June 2026

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	===4. Allowing Students to View Accepted Terms and Conditions===		===4. Allowing Students to View Accepted Terms and Conditions===

	In order for students to be able to view terms and conditions that they've previously accepted, a system preference needs to be enabled. Go to ~~<i>~~Other > Other Options > Preferences > System Preferences > General Appointment Settings > ~~Check "~~Allow students to view accepted Terms and Conditions on dashboard~~" > Save~~</i>. Once enabled, students will see this button on their main menu next to the calendar URL. Clicking it will open a list of terms and conditions they've accepted, where they can see their response and the terms themselves by clicking on the arrow button.		In order for students to be able to view terms and conditions that they've previously accepted, a system preference needs to be enabled. Go to Other ➜ Other Options ➜ Preferences ➜ System Preferences ➜ General Appointment Settings ➜ Check <i>Allow students to view accepted Terms and Conditions on dashboard</i> ➜ Save. Once enabled, students will see this button on their main menu next to the calendar URL. Clicking it will open a list of terms and conditions they've accepted, where they can see their response and the terms themselves by clicking on the arrow button.

	[[File:7304703.png\|500px]]		[[File:7304703.png\|500px]]

Redrock at 16:46, 12 June 2026

2026-06-12T16:46:01Z

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	<div class="pageTitle">Terms & Conditions</div>		<div class="pageTitle">Terms & Conditions</div>

	Terms & Conditions allows you to create a prompt that appears for students when they're logging in or booking an appointment. The prompt will contain a custom message, which the student will have to agree to before continuing. While ~~Terms/Conditions~~ are ~~of course~~ the typical use-case, this feature can also be used for any purpose where a student would need to agree to a statement before having full access to the system.		Terms & Conditions allows you to create a prompt that appears for students when they're logging in, booking an appointment, or enrolling in a [[TracCloud:_Workshops\|workshop]]. The prompt will contain a custom message which the student will have to agree to before continuing. While terms and conditions are the typical use-case, this feature can also be used for any purpose where a student would need to agree to a statement before having full access to the system.

	~~<hr>~~		===1. Creating a new Term/Condition===
	==1. Creating a new Term/Condition==

	Navigate to ~~<i>~~Other > Listings > Terms and Conditions~~</i>~~. This ~~will take you to the Terms and Conditions~~ listing, where you can view or edit ~~and~~ previous ~~entries~~. To create a new ~~Term/Condition~~, click the hamburger icon {{#fas:bars}} and select <b>New Terms and Conditions</b>.		Navigate to Other ➜ Listings ➜ Terms and Conditions. This listing is where you can view or edit previous T&Cs. To create a new T&C, click the hamburger icon {{#fas:bars}} and select <i>New Terms and Conditions</i>. If your SysAdmin account doesn't have access to these options, jump to step 2 and apply those same changes to the SysAdmin group.

	~~[[File:6350915.png\|800px\|Screenshot: The Terms and Conditions listing, New Terms and Conditions is highlighted.]]<br>~~
	If your SysAdmin account doesn't have access to these options, jump to step 2 and apply those same changes to ~~your~~ SysAdmin group.

			[[File:6350915.png\|800px]]<br><br>

	This will take you to the Terms and Conditions entry screen.		This will take you to the Terms and Conditions entry screen.

	[[File:8978787.png\|800px~~\|Screenshot: New Terms and Conditions entry screen.~~]]<br><br>		[[File:8978787.png\|800px]]<br><br>

	* <b>Name</b>		* <b>Name</b>
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	* <b>Text Entry Area</b>		* <b>Text Entry Area</b>
	::This is where you can write out the text of this Term/Condition that students will need to agree to before continuing. If you wish to add custom field inputs to be answered by the student, this can be entered as <nowiki>{#custom:</nowiki><span style="color:purple">field_name</span><nowiki>#}</nowiki>. See example screenshots below. More information on custom fields can be found [[TracCloudGuideGlobalCustom\|here.]]		::This is where you can write out the text of this Term/Condition that students will need to agree to before continuing. If you wish to add custom field inputs to be answered by the student, this can be entered as <nowiki>{#custom:</nowiki><span style="color:purple">field_name</span><nowiki>#}</nowiki>. See example screenshots below. More information on custom fields can be found [[TracCloudGuideGlobalCustom\|here.]]
	::[[File:4888263.png\|340px]] [[File:9751830.png\|300px]] [[File:7739749.png\|330px]]		::[[File:4888263.png\|340px]] [[File:9751830.png\|300px]] [[File:7739749.png\|330px]]<br><br>

	<br><br>

	* <b>Linked to Student List</b>		* <b>Linked to Student List</b>
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	* <b>Notes Instructions</b>		* <b>Notes Instructions</b>
	::This is additional instructional text that will appear just above the notes field described above.		::This is additional instructional text that will appear just above the notes field described above.
	~~<hr>~~

	==2. Group Settings==		===2. Group Settings===

			If you need to allow another set of staff members in your TracCloud instance to access or modify Terms and Conditions, you will need to apply a change to their [[TracCloudGuideProfileGroups\|permission group]]. Specifically, the Terms and Conditions option will need to be added to Table Access as seen below. This can either be set to <i>View and Edit</i> for full access, or <i>View Only</i> if you don't want these users making any changes.

	If you ~~need~~ to ~~allow another set of staff members in your TracCloud instance to access~~/~~modify Terms and Conditions, you will need to apply a change to their [[TracCloudGuideProfileGroups\|permission group]]. Specifically, the Terms and Conditions option will need to be added to~~ Table Access ~~as seen below. This can either be set to <i>View and Edit</i> for full access, or <i>View Only</i>, if you don't want these users making any changes.~~		Other ➜ Other Options ➜ Groups ➜ [The group you want to edit] ➜ Admin / Modules ➜ Table Access

	~~<i>Other > Other Options > Groups > [The group you want to edit] > Admin / Modules > Table Access</i><br>~~		[[File:4862274.png\|800px]]
	[[File:4862274.png\|800px~~\|Screenshot: A permission group entry page with Terms and Conditions highlighted under Table Access.~~]]

	~~<hr>~~		===3. Example Configuration===
	==3. Example Configuration==

	The screenshot below shows an example of how Terms and Conditions can be configured, and how it displays to students.		The screenshot below shows an example of how Terms and Conditions can be configured, and how it displays to students.
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	[[File:1416500.png\|500px\|Screenshot: Student Time Line showing a recent Term/Condition agreement.]]		[[File:1416500.png\|500px\|Screenshot: Student Time Line showing a recent Term/Condition agreement.]]

	~~<hr>~~		===4. Allowing Students to View Accepted Terms and Conditions===
	==4. Allowing Students to View Accepted Terms and Conditions==

	In order for students to be able to view terms and conditions that they've previously accepted, a system preference needs to be enabled. Go to <i>Other > Other Options > Preferences > System Preferences > General Appointment Settings > Check "Allow students to view accepted Terms and Conditions on dashboard" > Save</i>. Once enabled, students will see this button on their main menu next to the calendar URL. Clicking it will open a list of terms and conditions they've accepted, where they can see their response and the terms themselves by clicking on the arrow button.		In order for students to be able to view terms and conditions that they've previously accepted, a system preference needs to be enabled. Go to <i>Other > Other Options > Preferences > System Preferences > General Appointment Settings > Check "Allow students to view accepted Terms and Conditions on dashboard" > Save</i>. Once enabled, students will see this button on their main menu next to the calendar URL. Clicking it will open a list of terms and conditions they've accepted, where they can see their response and the terms themselves by clicking on the arrow button.

Redrock at 19:03, 31 March 2026

2026-03-31T19:03:29Z

← Older revision		Revision as of 19:03, 31 March 2026
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	Terms & Conditions allows you to create a prompt that appears for students when they're logging in or booking an appointment. The prompt will contain a custom message, which the student will have to agree to before continuing. While Terms/Conditions are of course the typical use-case, this feature can also be used for any purpose where a student would need to agree to a statement before having full access to the system.		Terms & Conditions allows you to create a prompt that appears for students when they're logging in or booking an appointment. The prompt will contain a custom message, which the student will have to agree to before continuing. While Terms/Conditions are of course the typical use-case, this feature can also be used for any purpose where a student would need to agree to a statement before having full access to the system.

	<~~div class="line"></div~~>		<hr>
	==1. Creating a new Term/Condition==		==1. Creating a new Term/Condition==

Redrock at 23:21, 30 March 2026

2026-03-30T23:21:23Z

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Redrock: Removed protection from "TracCloud: Terms and Conditions"

2026-03-30T21:50:16Z

Removed protection from "TracCloud: Terms and Conditions"

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Redrock at 16:33, 29 July 2025

2025-07-29T16:33:13Z

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	<div ~~style~~="~~text-align: center~~">~~<big><b>~~		<div class="pageTitle">Terms & Conditions</div>
	==Terms & Conditions==
	~~</b></big>~~</div>

	Terms & Conditions allows you to create a prompt that appears for students when they're logging in or booking an appointment. The prompt will contain a custom message, which the student will have to agree to before continuing. While Terms/Conditions are of course the typical use-case, this feature can also be used for any purpose where a student would need to agree to a statement before having full access to the system.		Terms & Conditions allows you to create a prompt that appears for students when they're logging in or booking an appointment. The prompt will contain a custom message, which the student will have to agree to before continuing. While Terms/Conditions are of course the typical use-case, this feature can also be used for any purpose where a student would need to agree to a statement before having full access to the system.

Redrock at 16:05, 29 July 2025

2025-07-29T16:05:58Z

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	<big><b>Terms & Conditions</b></big><br>		<div style="text-align: center"><big><b>
			==Terms & Conditions==
			</b></big></div>

	Terms & Conditions allows you to create a prompt that appears for students when they're logging in or booking an appointment. The prompt will contain a custom message, which the student will have to agree to before continuing. While Terms/Conditions are of course the typical use-case, this feature can also be used for any purpose where a student would need to agree to a statement before having full access to the system.		Terms & Conditions allows you to create a prompt that appears for students when they're logging in or booking an appointment. The prompt will contain a custom message, which the student will have to agree to before continuing. While Terms/Conditions are of course the typical use-case, this feature can also be used for any purpose where a student would need to agree to a statement before having full access to the system.