TracCloud: Staff User Level - Revision history

Redrock at 20:16, 31 March 2026

2026-03-31T20:16:34Z

← Older revision		Revision as of 20:16, 31 March 2026
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	[[File:5574079.png\|800px]]		[[File:5574079.png\|800px]]
	<~~div class="line"></div~~>		<hr>
	<b><big>Unique to SysAdmin Accounts</big></b>		<b><big>Unique to SysAdmin Accounts</big></b>

Redrock at 23:24, 30 March 2026

2026-03-30T23:24:55Z

← Older revision		Revision as of 23:24, 30 March 2026
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	{{TracCloudGuideTabs}}		{{TracCloudGuideTabs}}
	<div class="tcWidgetPage">		<div class="tcWidgetPage">
	<div class="~~categoryWide~~">		<div class="categoryDynamic">
	{{TracCloudGuideProfileTOC}}		{{TracCloudGuideProfileTOC}}
	</div>		</div>

Redrock: Removed protection from "TracCloud: Staff User Level"

2026-03-30T22:00:29Z

Removed protection from "TracCloud: Staff User Level"

← Older revision	Revision as of 22:00, 30 March 2026
(No difference)

Redrock at 17:54, 23 February 2026

2026-02-23T17:54:14Z

← Older revision		Revision as of 17:54, 23 February 2026
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	SysAdmin accounts provide the highest level of access in your Trac System, that includes potentially sensitive data, utilities to modify data in bulk, and the ability to edit technical aspects of your TracCloud instance. Here are the options that <i>only</i> System Administrators can access.		SysAdmin accounts provide the highest level of access in your Trac System, that includes potentially sensitive data, utilities to modify data in bulk, and the ability to edit technical aspects of your TracCloud instance. Here are the options that <i>only</i> System Administrators can access.

	* <b>Global Preferences</b> - Everything from [[TracCloudGuideGlobalSystem\|system theme]]~~, to [[TracCloudGuideGlobalCustom\|custom fields]],~~ to [[TracCloudTechSSO\|SSO integration settings]] and more. SysAdmins are always unrestricted in this access compared to the potentially limited access that Super Admins can be given.		* <b>Global Preferences</b> - Everything from [[TracCloudGuideGlobalSystem\|system theme]] to [[TracCloudTechSSO\|SSO integration settings]] and more. SysAdmins are always unrestricted in this access compared to the potentially limited access that Super Admins can be given.

	* <b>[[TracCloudGuideListingsSavedSearches\|Saved Searches]]</b> - Specifically the menu to manage or delete Saved Searches, other User Levels can still save and access their personal Saved Searches.		* <b>[[TracCloudGuideListingsSavedSearches\|Saved Searches]]</b> - Specifically the menu to manage or delete Saved Searches, other User Levels can still save and access their personal Saved Searches.
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	Super Admins are similar to Profile Admins, but with a few minor additions and the ability to provide access to select global preferences. Access to global preferences is configured in the super admin's staff account, next to 'Linked Centers.' Aside from the specific global preferences, here are the options that only Super Admins and SysAdmins have access to.		Super Admins are similar to Profile Admins, but with a few minor additions and the ability to provide access to select global preferences. Access to global preferences is configured in the super admin's staff account, next to 'Linked Centers.' Aside from the specific global preferences, here are the options that only Super Admins and SysAdmins have access to.

			* <b>[[TracCloudGuideGlobalCustom\|Custom Fields]]</b>

	* <b>[[TracCloud:_Announcements\|Announcements]]</b>		* <b>[[TracCloud:_Announcements\|Announcements]]</b>

Redrock at 21:13, 2 December 2025

2025-12-02T21:13:38Z

← Older revision		Revision as of 21:13, 2 December 2025
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	* <b>The ability to set other users as SysAdmin</b>		* <b>The ability to set other users as SysAdmin</b>

	* Unrestricted access to the ~~<b>~~'[[TracCloud:_Log_In_As\|Log In As...[any account in TracCloud]' Utility]]</b>		* <b>Unrestricted access to the '[[TracCloud:_Log_In_As\|Log In As...[any account in TracCloud]' Utility]]</b>

	<hr>		<hr>
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	* <b>[[TracCloudQ2\|Q2 Study Table Management]]</b> - Settings for Q2 Tables, other users can access the Tables themselves (if their Group allows it).		* <b>[[TracCloudQ2\|Q2 Study Table Management]]</b> - Settings for Q2 Tables, other users can access the Tables themselves (if their Group allows it).

	* The ability to use the ~~<b>~~'[[TracCloud:_Log_In_As\|Log In As...[any account in TracCloud]' Utility]] to login to Profile Admin accounts or below.</b>		* <b>The ability to use the '[[TracCloud:_Log_In_As\|Log In As...[any account in TracCloud]' Utility]] to login to Profile Admin accounts or below.</b>

	<hr>		<hr>

Redrock at 21:13, 2 December 2025

2025-12-02T21:13:03Z

← Older revision		Revision as of 21:13, 2 December 2025
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	* <b>The ability to set other users as SysAdmin</b>		* <b>The ability to set other users as SysAdmin</b>

	* <b>'[[TracCloud:_Log_In_As\|Log In As...[any account in TracCloud]' Utility]]</b>		* Unrestricted access to the <b>'[[TracCloud:_Log_In_As\|Log In As...[any account in TracCloud]' Utility]]</b>

	<hr>		<hr>
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	* <b>[[TracCloudQ2\|Q2 Study Table Management]]</b> - Settings for Q2 Tables, other users can access the Tables themselves (if their Group allows it).		* <b>[[TracCloudQ2\|Q2 Study Table Management]]</b> - Settings for Q2 Tables, other users can access the Tables themselves (if their Group allows it).

			* The ability to use the <b>'[[TracCloud:_Log_In_As\|Log In As...[any account in TracCloud]' Utility]] to login to Profile Admin accounts or below.</b>

	<hr>		<hr>

Redrock at 18:26, 9 October 2025

2025-10-09T18:26:00Z

← Older revision		Revision as of 18:26, 9 October 2025
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	* <b>The ability to delete [[TracCloudGuideProfileReasons\|Reasons]]</b> - Other users can still deactivate or modify Reasons, just not delete.		* <b>The ability to delete [[TracCloudGuideProfileReasons\|Reasons]]</b> - Other users can still deactivate or modify Reasons, just not delete.

			* <b> The ability to set a custom "From" address when emailing users.</b>

	* <b>The ability to edit [[TracCloudReports\|Favorite Reports]] of other users</b>		* <b>The ability to edit [[TracCloudReports\|Favorite Reports]] of other users</b>

Redrock at 20:39, 8 October 2025

2025-10-08T20:39:19Z

← Older revision		Revision as of 20:39, 8 October 2025
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	<div class="pageTitle">Staff User Level</div>		<div class="pageTitle">Staff User Level</div>

	Every Staff account in TracCloud is assigned a User Level, <b>SysAdmin</b>, <b>Profile Admin</b>, or <b>Staff</b>. These levels impose restrictions on the selected account that go beyond what you can control with just a [[TracCloudGuideProfileGroups\|permission group]]. This article goes over the exact differences between these levels.		Every Staff account in TracCloud is assigned a User Level, <b>SysAdmin</b>, <b>Super Admin</b>, <b>Profile Admin</b>, or <b>Staff</b>. These levels impose restrictions on the selected account that go beyond what you can control with just a [[TracCloudGuideProfileGroups\|permission group]]. This article goes over the exact differences between these levels.

	[[File:5574079.png\|800px]]		[[File:5574079.png\|800px]]
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	SysAdmin accounts provide the highest level of access in your Trac System, that includes potentially sensitive data, utilities to modify data in bulk, and the ability to edit technical aspects of your TracCloud instance. Here are the options that <i>only</i> System Administrators can access.		SysAdmin accounts provide the highest level of access in your Trac System, that includes potentially sensitive data, utilities to modify data in bulk, and the ability to edit technical aspects of your TracCloud instance. Here are the options that <i>only</i> System Administrators can access.

	* <b>Global Preferences</b> - Everything from [[TracCloudGuideGlobalSystem\|system theme]], to [[TracCloudGuideGlobalCustom\|custom fields]], to [[TracCloudTechSSO\|SSO integration settings]] and more. ~~This entire menu~~ can ~~only~~ be ~~accessed by SysAdmins.~~		* <b>Global Preferences</b> - Everything from [[TracCloudGuideGlobalSystem\|system theme]], to [[TracCloudGuideGlobalCustom\|custom fields]], to [[TracCloudTechSSO\|SSO integration settings]] and more. SysAdmins are always unrestricted in this access compared to the potentially limited access that Super Admins can be given.

	* <b>[[TracCloud:_Announcements\|Announcements]]</b>

	* <b>[[TracCloud:_Data_Export#2._SFTP_Export\|Visits/Appointments SFTP Export]]</b> & <b>[[TracCloud:_Data_Export#5.~~_Starfish_Export\|Starfish Export]]</b>~~

	* <b>[[TracCloudGuideListingsSavedSearches\|Saved Searches]]</b> - Specifically the menu to manage or delete Saved Searches, other User Levels can still save and access their personal Saved Searches.		* <b>[[TracCloudGuideListingsSavedSearches\|Saved Searches]]</b> - Specifically the menu to manage or delete Saved Searches, other User Levels can still save and access their personal Saved Searches.
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	* <b>Utilities for merging or modifying data in bulk</b> - The ability to merge, delete, or modify individual records is determined by Permission Group.		* <b>Utilities for merging or modifying data in bulk</b> - The ability to merge, delete, or modify individual records is determined by Permission Group.

	* <b>Access to the "Delete Selection" option on some listings</b> - Students, Staff, and Faculty listings.~~</b>~~		* <b>Access to the "Delete Selection" option on some listings</b> - Students, Staff, and Faculty listings.

	* <b>Access to the [[TracCloudGuideBasicsSchedule\|Availability Blocks]] listing</b>

	* <b>Profile-specific Group Entry</b> - SysAdmins can open Permission Groups within a specific Profile, to access only that Profile's Center choices.

	* <b>The ability to Create [[TracCloudGuideGlobalLists\|Student Lists]]</b>, unless you [[TracCloudGuideGlobalStudentFields\|allow Profile Admins to create lists in Student Entry Choices.]]

	* <b>The ability to edit locked Visits</b> - In other words, SysAdmins can override the 'Lock visits older than' setting in your Profile.		* <b>The ability to edit locked Visits</b> - In other words, SysAdmins can override the 'Lock visits older than' setting in your Profile.

	* <b>[[TracCloudSAGE\|SAGE referral types]]</b> - Specifically the ability to modify Referral Types and Emails, other users can still submit Referrals for Students (assuming their Group allows it).

	* <b>[[TracCloudQ2\|Q2 Study Table Management]]</b> - Settings for Q2 Tables, other users can access the Tables themselves (if their Group allows it).

	* <b>The ability to delete [[TracCloudGuideProfileReasons\|Reasons]]</b> - Other users can still deactivate or modify Reasons, just not delete.		* <b>The ability to delete [[TracCloudGuideProfileReasons\|Reasons]]</b> - Other users can still deactivate or modify Reasons, just not delete.
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	* <b>'[[TracCloud:_Log_In_As\|Log In As...[any account in TracCloud]' Utility]]</b>		* <b>'[[TracCloud:_Log_In_As\|Log In As...[any account in TracCloud]' Utility]]</b>

			<hr>
			<b><big>Super Admin level or higher</big></b>

			Super Admins are similar to Profile Admins, but with a few minor additions and the ability to provide access to select global preferences. Access to global preferences is configured in the super admin's staff account, next to 'Linked Centers.' Aside from the specific global preferences, here are the options that only Super Admins and SysAdmins have access to.

			* <b>[[TracCloud:_Announcements\|Announcements]]</b>

			* <b>[[TracCloud:_Data_Export#2._SFTP_Export\|Visits/Appointments SFTP Export]]</b> & <b>[[TracCloud:_Data_Export#5._Starfish_Export\|Starfish Export]]</b>

			* <b>Access to the [[TracCloudGuideBasicsSchedule\|Availability Blocks]] listing</b>

			* <b>Profile-specific Group Entry</b> - Super Admins/SysAdmins can open Permission Groups within a specific Profile, to access only that Profile's Center choices.

			* <b>The ability to Create [[TracCloudGuideGlobalLists\|Student Lists]]</b>, unless you [[TracCloudGuideGlobalStudentFields\|allow Profile Admins to create lists in Student Entry Choices.]]

			* <b>[[TracCloudSAGE\|SAGE referral types]]</b> - Specifically the ability to modify Referral Types and Emails, other users can still submit Referrals for Students (assuming their Group allows it).

			* <b>[[TracCloudQ2\|Q2 Study Table Management]]</b> - Settings for Q2 Tables, other users can access the Tables themselves (if their Group allows it).

	<hr>		<hr>
	<b><big>Profile Admin level or higher</big></b>		<b><big>Profile Admin level or higher</big></b>

	Profile Admins still have access to many important settings and functions in TracCloud, and will be the ideal level for most of your "admin" accounts. Options like Profile Preferences and Group Management are still available, but potentially dangerous or sensitive utilities are hidden. Here are the options that only Profile Admins and SysAdmins can access.		Profile Admins still have access to many important settings and functions in TracCloud, and will be the ideal level for most of your "admin" accounts. Options like Profile Preferences and Group Management are still available, but potentially dangerous or sensitive utilities are hidden. Here are the options that only Profile Admins, Super Admins, and SysAdmins can access.

	* <b>The entire [[TracCloudGuideProfileGeneral\|Profiles]] menu</b> - Including [[TracCloudGuideProfileCenters\|Centers]], [[TracCloudGuideProfileReasons\|Reasons]], [[TracCloudGuideProfilePrefsLogInOut\|Prefs]], etc.		* <b>The entire [[TracCloudGuideProfileGeneral\|Profiles]] menu</b> - Including [[TracCloudGuideProfileCenters\|Centers]], [[TracCloudGuideProfileReasons\|Reasons]], [[TracCloudGuideProfilePrefsLogInOut\|Prefs]], etc.

Redrock at 16:33, 29 July 2025

2025-07-29T16:33:38Z

← Older revision		Revision as of 16:33, 29 July 2025
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	{{TracCloudGuideProfileTOC}}		{{TracCloudGuideProfileTOC}}
	</div>		</div>
	<~~big><b~~>Staff User Level</~~big></b><br~~>		<div class="pageTitle">Staff User Level</div>

	Every Staff account in TracCloud is assigned a User Level, <b>SysAdmin</b>, <b>Profile Admin</b>, or <b>Staff</b>. These levels impose restrictions on the selected account that go beyond what you can control with just a [[TracCloudGuideProfileGroups\|permission group]]. This article goes over the exact differences between these levels.		Every Staff account in TracCloud is assigned a User Level, <b>SysAdmin</b>, <b>Profile Admin</b>, or <b>Staff</b>. These levels impose restrictions on the selected account that go beyond what you can control with just a [[TracCloudGuideProfileGroups\|permission group]]. This article goes over the exact differences between these levels.

Redrock at 22:23, 25 March 2025

2025-03-25T22:23:51Z

← Older revision		Revision as of 22:23, 25 March 2025
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	* <b>[[TracCloudSAGE\|SAGE referral types]]</b> - Specifically the ability to modify Referral Types and Emails, other users can still submit Referrals for Students (assuming their Group allows it).		* <b>[[TracCloudSAGE\|SAGE referral types]]</b> - Specifically the ability to modify Referral Types and Emails, other users can still submit Referrals for Students (assuming their Group allows it).

	* <b>[[TracCloudQ2\|Q2 Table Management]]</b> - Settings for Q2 Tables, other users can access the Tables themselves (if their Group allows it).		* <b>[[TracCloudQ2\|Q2 Study Table Management]]</b> - Settings for Q2 Tables, other users can access the Tables themselves (if their Group allows it).

	* <b>The ability to delete [[TracCloudGuideProfileReasons\|Reasons]]</b> - Other users can still deactivate or modify Reasons, just not delete.		* <b>The ability to delete [[TracCloudGuideProfileReasons\|Reasons]]</b> - Other users can still deactivate or modify Reasons, just not delete.

← Older revision		Revision as of 22:23, 25 March 2025
Line 36:		Line 36:
	* <b>[[TracCloudSAGE\|SAGE referral types]]</b> - Specifically the ability to modify Referral Types and Emails, other users can still submit Referrals for Students (assuming their Group allows it).		* <b>[[TracCloudSAGE\|SAGE referral types]]</b> - Specifically the ability to modify Referral Types and Emails, other users can still submit Referrals for Students (assuming their Group allows it).

	* <b>[[TracCloudQ2\|Q2 Table Management]]</b> - Settings for Q2 Tables, other users can access the Tables themselves (if their Group allows it).		* <b>[[TracCloudQ2\|Q2 Study Table Management]]</b> - Settings for Q2 Tables, other users can access the Tables themselves (if their Group allows it).

	* <b>The ability to delete [[TracCloudGuideProfileReasons\|Reasons]]</b> - Other users can still deactivate or modify Reasons, just not delete.		* <b>The ability to delete [[TracCloudGuideProfileReasons\|Reasons]]</b> - Other users can still deactivate or modify Reasons, just not delete.