TracCloud: Resources - Revision history

Redrock at 23:41, 12 May 2026

2026-05-12T23:41:31Z

← Older revision		Revision as of 23:41, 12 May 2026
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	* <b>Keywords</b> are the related words for this resource, delimited by commas or semicolons. For example, if you have a Laptop as an available resource, you may want to create keywords like "Computer, PC, Macbook" to make this resource easier to search for.		* <b>Keywords</b> are the related words for this resource, delimited by commas or semicolons. For example, if you have a Laptop as an available resource, you may want to create keywords like "Computer, PC, Macbook" to make this resource easier to search for.

			* <b>Resource Sub-Type</b> can be used to tally available resources of the same type. This tracking must be enabled in the resource type.

	* <b>Pickup/Return Instructions</b> can be entered and displayed in resource confirmation/return reminder emails as a twig tag.		* <b>Pickup/Return Instructions</b> can be entered and displayed in resource confirmation/return reminder emails as a twig tag.
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	* <b>Display Notice and Require Initials when Checking Out Resources of this Type</b>		* <b>Display Notice and Require Initials when Checking Out Resources of this Type</b>
	::If enabled, a prompt will appear during checkout requiring that the user agree to terms and conditions before continuing. Terms can be entered in the <b>Logout Notice to Student</b> field (HTML & [[TracCloudGuideProfilePrefsTwig\|Twig]] supported), and a copy of the terms can be automatically forwarded to the student by checking <b>Send Terms and Conditions as Email to Recipient</b>. This copy of the terms and conditions can also include a file attachment uploaded via the <b>And also attach file</b> option.		::If enabled, a prompt will appear during checkout requiring that the user agree to terms and conditions before continuing. Terms can be entered in the <b>Logout Notice to Student</b> field (HTML & [[TracCloudGuideProfilePrefsTwig\|Twig]] supported), and a copy of the terms can be automatically forwarded to the student by checking <b>Send Terms and Conditions as Email to Recipient</b>. This copy of the terms and conditions can also include a file attachment uploaded via the <b>And also attach file</b> option.
	::[[File:1164007.png\|500px]]		::[[File:1164007.png\|500px]]<br><br>

			* <b>Track Sub-Types</b>
			::This feature allows you to be notified when there are few or many available resources of your sub-types. For example, if you have 20 resources of a sub-type, and 15 of them are checked out, you may want to be aware that there are few of them available. Similarly, you may want to be notified when availability has returned to normal. Those thresholds would be set in the menu below.
			::[[File:893439.png\|500px]]
			::If the resource is linked to a profile, the profile email address will be notified (up to once per day) each time an item is checked out and a threshold is exceeded. If no profile is linked, an email will be sent to the system email address. If that also isn't available, no email will be sent. The warning will also be shown during checkout.
			::[[File:538850.png\|500px]]

	</div>		</div>

Redrock at 17:07, 28 April 2026

2026-04-28T17:07:43Z

← Older revision		Revision as of 17:07, 28 April 2026
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	</div>		</div>
	<hr>		<hr>
	<~~!-------------------------------------------- Reports --------------------------------------------~~>		<i>See Also:</i>
	~~<div class='collapsible'>Resource Reporting~~</~~div><div class="mw-collapsible mw-collapsed"><br><br~~>

	~~There are two resource reports available in TracCloud. These can be found by going to <i>Reports > Management >~~ Resources~~</i>. <i>Resources</i> provides information on resource utilization, while <i>Resources Listing</i> provides information on the items themselves.~~		[[TracCloud_Report:_Resources\|Report: Resources]]

	{{:~~TracCloud_Report~~:~~_Resources}}~~		[[TracCloud_Report:_Resources_Listing\|Report: Resources Listing]]

	~~<HR>~~

	~~{{:TracCloud_Report:_Resources_Listing}}~~

	~~</div>~~
	~~<HR>~~
	[[Category:TracCloud Manual]]		[[Category:TracCloud Manual]]
	</div>		</div>

Redrock at 18:05, 7 April 2026

2026-04-07T18:05:07Z

Redrock at 17:49, 7 April 2026

2026-04-07T17:49:58Z

Redrock at 23:32, 30 March 2026

2026-03-30T23:32:54Z

← Older revision		Revision as of 23:32, 30 March 2026
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	<div class="tcWidgetPage">		<div class="tcWidgetPage">
	{{RetentionTier}}		{{RetentionTier}}
	<div class="~~categoryWide~~">		<div class="categoryDynamic">
	{{TracCloudModulesTOC}}		{{TracCloudModulesTOC}}
	</div>		</div>

Redrock: Removed protection from "TracCloud: Resources"

2026-03-30T22:02:07Z

Removed protection from "TracCloud: Resources"

← Older revision	Revision as of 22:02, 30 March 2026
(No difference)

Redrock at 21:37, 7 November 2025

2025-11-07T21:37:15Z

← Older revision		Revision as of 21:37, 7 November 2025
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	<div class="pageTitle">Resources</div>		<div class="pageTitle">Resources</div>

	The Resources feature in TracCloud offers a comprehensive system for managing items that can be checked in and out within a campus center. This functionality supports tracking~~, recording,~~ and reporting resource utilization through an intuitive interface. Typical resources include laptops, calculators, and books that can be reserved, checked out, and returned by students or staff. The system allows for custom resource creation, including unique identifiers (barcodes), descriptions, and keywords to enhance searchability. Furthermore, resources can be categorized under Resource Types for improved reporting and restricted access where necessary.		The Resources feature in TracCloud offers a comprehensive system for managing items that can be checked in and out within a campus center. This functionality supports tracking and reporting resource utilization through an intuitive interface. Typical resources include laptops, calculators, and books that can be reserved, checked out, and returned by students or staff. The system allows for custom resource creation, including unique identifiers (barcodes), descriptions, and keywords to enhance searchability. Furthermore, resources can be categorized under Resource Types for improved reporting and restricted access where necessary.

	The TracCloud system also supports advanced features such as Collateral Logic, which ensures collateral items are gathered and returned appropriately. Resource availability can be customized, including options for setting due dates, managing renewals, and allowing continuous access for Always Available resources. Additionally, users can define permissions for various user groups to control their ability to log, view, and edit resources, ensuring seamless integration with administrative workflows.		The TracCloud system also supports advanced features such as Collateral Logic, which ensures collateral items are gathered and returned appropriately. Resource availability can be customized, including options for setting due dates, managing renewals, and allowing continuous access for Always Available resources. Additionally, users can define permissions for various user groups to control their ability to log, view, and edit resources, ensuring seamless integration with administrative workflows.

Redrock at 16:46, 29 July 2025

2025-07-29T16:46:39Z

← Older revision		Revision as of 16:46, 29 July 2025
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	{{TracCloudModulesTOC}}		{{TracCloudModulesTOC}}
	</div>		</div>
	<div ~~style~~="~~text-align: center~~">~~<big><b>~~		<div class="pageTitle">Resources</div>
	==Resources==
	~~</b></big>~~</div>
	The Resources feature in TracCloud offers a comprehensive system for managing items that can be checked in and out within a campus center. This functionality supports tracking, recording, and reporting resource utilization through an intuitive interface. Typical resources include laptops, calculators, and books that can be reserved, checked out, and returned by students or staff. The system allows for custom resource creation, including unique identifiers (barcodes), descriptions, and keywords to enhance searchability. Furthermore, resources can be categorized under Resource Types for improved reporting and restricted access where necessary.		The Resources feature in TracCloud offers a comprehensive system for managing items that can be checked in and out within a campus center. This functionality supports tracking, recording, and reporting resource utilization through an intuitive interface. Typical resources include laptops, calculators, and books that can be reserved, checked out, and returned by students or staff. The system allows for custom resource creation, including unique identifiers (barcodes), descriptions, and keywords to enhance searchability. Furthermore, resources can be categorized under Resource Types for improved reporting and restricted access where necessary.

Redrock at 15:44, 29 July 2025

2025-07-29T15:44:05Z

← Older revision		Revision as of 15:44, 29 July 2025
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	{{TracCloudGuideTabs}}		{{TracCloudGuideTabs}}
	<div class="tcWidgetPage">		<div class="tcWidgetPage">
			{{RetentionTier}}
	<div class="categoryWide">		<div class="categoryWide">
	{{TracCloudModulesTOC}}		{{TracCloudModulesTOC}}
	</div>		</div>
	<big><b>		<div style="text-align: center"><big><b>
	==Resources==		==Resources==
	</b></big>		</b></big></div>
	The Resources feature in TracCloud offers a comprehensive system for managing items that can be checked in and out within a campus center. This functionality supports tracking, recording, and reporting resource utilization through an intuitive interface. Typical resources include laptops, calculators, and books that can be reserved, checked out, and returned by students or staff. The system allows for custom resource creation, including unique identifiers (barcodes), descriptions, and keywords to enhance searchability. Furthermore, resources can be categorized under Resource Types for improved reporting and restricted access where necessary.		The Resources feature in TracCloud offers a comprehensive system for managing items that can be checked in and out within a campus center. This functionality supports tracking, recording, and reporting resource utilization through an intuitive interface. Typical resources include laptops, calculators, and books that can be reserved, checked out, and returned by students or staff. The system allows for custom resource creation, including unique identifiers (barcodes), descriptions, and keywords to enhance searchability. Furthermore, resources can be categorized under Resource Types for improved reporting and restricted access where necessary.

Redrock at 16:06, 30 April 2025

2025-04-30T16:06:32Z

← Older revision		Revision as of 16:06, 30 April 2025
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	* <b>Allowed Student List</b>		* <b>Allowed Student List</b>
	::Allows you to only allow students on this [[TracCloudGuideGlobalLists\|list]] to checkout this resource, blocking everyone else. If left blank, anyone can checkout this resource (assuming they aren't blocked from resource usage entirely).<br><br>		::Allows you to only allow students on this [[TracCloudGuideGlobalLists\|list]] to checkout this resource, blocking everyone else. If left blank, anyone can checkout this resource (assuming they aren't blocked from resource usage entirely).<br><br>

			* <b>Activate Option to Rescan Barcode on Checkout from Reservation</b>
			::If enabled, when a staff member clicks on a reservation to check a resource out they will be prompted to scan the barcode of <i>any</i> resource instead. This effectively allows them to quickly transfer the reservation to the item actually being checked out. The reason you may want to use this is if you have many of the same item that you track reservations for, but it doesn't matter which item is checked out to the student. For example, a student may reserve calculator #123, but the staff member is holding calculator #456, so they'll check that item out to the student instead.<br><br>

	* <b>Display Notice and Require Initials when Checking Out Resources of this Type</b>		* <b>Display Notice and Require Initials when Checking Out Resources of this Type</b>

← Older revision		Revision as of 18:05, 7 April 2026
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	<hr>		<hr>
	<!-------------------------------------------- Creating resources -------------------------------------------->		<!-------------------------------------------- Creating resources -------------------------------------------->
	<div class='collapsible'~~><b~~>Creating a Resource~~</b>~~</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Creating a Resource</div><div class="mw-collapsible mw-collapsed"><br><br>
	To begin creating a resource, go to Other > Resources > Resources > Hamburger menu {{#fas:bars}} > New Resource. [[TracCloudGuideGlobalCustom\|Custom fields]] can also be added to this page.		To begin creating a resource, go to Other > Resources > Resources > Hamburger menu {{#fas:bars}} > New Resource. [[TracCloudGuideGlobalCustom\|Custom fields]] can also be added to this page.

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	<hr>		<hr>
	<!-------------------------------------------- Resource Types -------------------------------------------->		<!-------------------------------------------- Resource Types -------------------------------------------->
	<div class='collapsible'~~><b~~>Resource Types~~</b>~~</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Resource Types</div><div class="mw-collapsible mw-collapsed"><br><br>
	Resource Types can be used to group resources together for the purpose of reporting or to block certain students from accessing certain resources. These can be managed by going to <i>Other > Resources > Resource Types</i>. Click the hamburger menu {{#fas:bars}} > <i>New Resource Type</i> to begin creating a new type.		Resource Types can be used to group resources together for the purpose of reporting or to block certain students from accessing certain resources. These can be managed by going to <i>Other > Resources > Resource Types</i>. Click the hamburger menu {{#fas:bars}} > <i>New Resource Type</i> to begin creating a new type.

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	<hr>		<hr>
	<!-------------------------------------------- Permissions -------------------------------------------->		<!-------------------------------------------- Permissions -------------------------------------------->
	<div class='collapsible'~~><b~~>Permission Groups~~</b>~~</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Permission Groups</div><div class="mw-collapsible mw-collapsed"><br><br>

	There are a couple settings of note within your [[TracCloudGuideProfileGroups\|permission group]](s) relating to Resources.		There are a couple settings of note within your [[TracCloudGuideProfileGroups\|permission group]](s) relating to Resources.
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	<hr>		<hr>
	<!-------------------------------------------- Utilization -------------------------------------------->		<!-------------------------------------------- Utilization -------------------------------------------->
	<div class='collapsible'~~><b~~>Using Resources~~</b>~~</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Using Resources</div><div class="mw-collapsible mw-collapsed"><br><br>

	After creating your resource and updating your groups, you're ready to start checking out resources. This option can be found by going to <i>Other > Log Resource</i>.		After creating your resource and updating your groups, you're ready to start checking out resources. This option can be found by going to <i>Other > Log Resource</i>.
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	<hr>		<hr>
	<!-------------------------------------------- Resource Reservation Options -------------------------------------------->		<!-------------------------------------------- Resource Reservation Options -------------------------------------------->
	<div class='collapsible'~~><b~~>Reservation Options~~</b>~~</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Reservation Options</div><div class="mw-collapsible mw-collapsed"><br><br>

	Students can be allowed to reserve resources from their dashboard if configured in global preferences. To enable this functionality, go to <i>Other > Other Options > Preferences > System Preferences > Resource Management</i>.		Students can be allowed to reserve resources from their dashboard if configured in global preferences. To enable this functionality, go to <i>Other > Other Options > Preferences > System Preferences > Resource Management</i>.
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	<hr>		<hr>
	<!-------------------------------------------- Emails-------------------------------------------->		<!-------------------------------------------- Emails-------------------------------------------->
	<div class='collapsible'~~><b~~>Resource Emails~~</b>~~</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Resource Emails</div><div class="mw-collapsible mw-collapsed"><br><br>
	Resource emails can be customized to inform students of the due date of their checked-out resource, or if the resource is overdue. These options are part of your profile preferences, in <i>Other > Other Options > Profiles > [Your Profile] > Prefs > Emails > Resource Checkout Emails</i>.		Resource emails can be customized to inform students of the due date of their checked-out resource, or if the resource is overdue. These options are part of your profile preferences, in <i>Other > Other Options > Profiles > [Your Profile] > Prefs > Emails > Resource Checkout Emails</i>.

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	<hr>		<hr>
	<!-------------------------------------------- Reports -------------------------------------------->		<!-------------------------------------------- Reports -------------------------------------------->
	<div class='collapsible'~~><b~~>Resource Reporting~~</b>~~</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Resource Reporting</div><div class="mw-collapsible mw-collapsed"><br><br>

	There are two resource reports available in TracCloud. These can be found by going to <i>Reports > Management > Resources</i>. <i>Resources</i> provides information on resource utilization, while <i>Resources Listing</i> provides information on the items themselves.		There are two resource reports available in TracCloud. These can be found by going to <i>Reports > Management > Resources</i>. <i>Resources</i> provides information on resource utilization, while <i>Resources Listing</i> provides information on the items themselves.

← Older revision		Revision as of 17:49, 7 April 2026
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	<hr>		<hr>
	<!-------------------------------------------- Creating resources -------------------------------------------->		<!-------------------------------------------- Creating resources -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big~~><b>Creating a Resource</b~~></big~~></div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'><b>Creating a Resource</b></div><div class="mw-collapsible mw-collapsed"><br><br>
	To begin creating a resource, go to Other > Resources > Resources > Hamburger menu {{#fas:bars}} > New Resource. [[TracCloudGuideGlobalCustom\|Custom fields]] can also be added to this page.		To begin creating a resource, go to Other > Resources > Resources > Hamburger menu {{#fas:bars}} > New Resource. [[TracCloudGuideGlobalCustom\|Custom fields]] can also be added to this page.

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	<hr>		<hr>
	<!-------------------------------------------- Resource Types -------------------------------------------->		<!-------------------------------------------- Resource Types -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big~~><b>Resource Types</b~~></big~~></div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'><b>Resource Types</b></div><div class="mw-collapsible mw-collapsed"><br><br>
	Resource Types can be used to group resources together for the purpose of reporting or to block certain students from accessing certain resources. These can be managed by going to <i>Other > Resources > Resource Types</i>. Click the hamburger menu {{#fas:bars}} > <i>New Resource Type</i> to begin creating a new type.		Resource Types can be used to group resources together for the purpose of reporting or to block certain students from accessing certain resources. These can be managed by going to <i>Other > Resources > Resource Types</i>. Click the hamburger menu {{#fas:bars}} > <i>New Resource Type</i> to begin creating a new type.

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	<hr>		<hr>
	<!-------------------------------------------- Permissions -------------------------------------------->		<!-------------------------------------------- Permissions -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big~~><b>Permission Groups</b~~></big~~></div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'><b>Permission Groups</b></div><div class="mw-collapsible mw-collapsed"><br><br>

	There are a couple settings of note within your [[TracCloudGuideProfileGroups\|permission group]](s) relating to Resources.		There are a couple settings of note within your [[TracCloudGuideProfileGroups\|permission group]](s) relating to Resources.
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	<hr>		<hr>
	<!-------------------------------------------- Utilization -------------------------------------------->		<!-------------------------------------------- Utilization -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big~~><b>Using Resources</b~~></big~~></div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'><b>Using Resources</b></div><div class="mw-collapsible mw-collapsed"><br><br>

	After creating your resource and updating your groups, you're ready to start checking out resources. This option can be found by going to <i>Other > Log Resource</i>.		After creating your resource and updating your groups, you're ready to start checking out resources. This option can be found by going to <i>Other > Log Resource</i>.
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	<hr>		<hr>
	<!-------------------------------------------- Resource Reservation Options -------------------------------------------->		<!-------------------------------------------- Resource Reservation Options -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big~~><b>Reservation Options</b~~></big~~></div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'><b>Reservation Options</b></div><div class="mw-collapsible mw-collapsed"><br><br>

	Students can be allowed to reserve resources from their dashboard if configured in global preferences. To enable this functionality, go to <i>Other > Other Options > Preferences > System Preferences > Resource Management</i>.		Students can be allowed to reserve resources from their dashboard if configured in global preferences. To enable this functionality, go to <i>Other > Other Options > Preferences > System Preferences > Resource Management</i>.
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	<hr>		<hr>
	<!-------------------------------------------- Emails-------------------------------------------->		<!-------------------------------------------- Emails-------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big~~><b>Resource Emails</b~~></big~~></div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'><b>Resource Emails</b></div><div class="mw-collapsible mw-collapsed"><br><br>
	Resource emails can be customized to inform students of the due date of their checked-out resource, or if the resource is overdue. These options are part of your profile preferences, in <i>Other > Other Options > Profiles > [Your Profile] > Prefs > Emails > Resource Checkout Emails</i>.		Resource emails can be customized to inform students of the due date of their checked-out resource, or if the resource is overdue. These options are part of your profile preferences, in <i>Other > Other Options > Profiles > [Your Profile] > Prefs > Emails > Resource Checkout Emails</i>.

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	<hr>		<hr>
	<!-------------------------------------------- Reports -------------------------------------------->		<!-------------------------------------------- Reports -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big~~><b>Resource Reporting</b~~></big~~></div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'><b>Resource Reporting</b></div><div class="mw-collapsible mw-collapsed"><br><br>

	There are two resource reports available in TracCloud. These can be found by going to <i>Reports > Management > Resources</i>. <i>Resources</i> provides information on resource utilization, while <i>Resources Listing</i> provides information on the items themselves.		There are two resource reports available in TracCloud. These can be found by going to <i>Reports > Management > Resources</i>. <i>Resources</i> provides information on resource utilization, while <i>Resources Listing</i> provides information on the items themselves.