TracCloud: Resources - Revision history

Redrock at 18:02, 17 June 2026

2026-06-17T18:02:17Z

← Older revision		Revision as of 18:02, 17 June 2026
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	{{RetentionTier}}		{{RetentionTier}}
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			{{TracCloudGuideTabs}}
	{{TracCloudModulesTOC}}		{{TracCloudModulesTOC}}
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	[[Category:TracCloud Manual]]		[[Category:TracCloud Manual]]
	~~</div>~~

Redrock at 15:00, 16 June 2026

2026-06-16T15:00:45Z

← Older revision		Revision as of 15:00, 16 June 2026
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Redrock at 16:09, 12 June 2026

2026-06-12T16:09:59Z

Redrock at 15:45, 19 May 2026

2026-05-19T15:45:53Z

← Older revision		Revision as of 15:45, 19 May 2026
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	[[TracCloud_Report:_Resources_Listing\|Report: Resources Listing]]		[[TracCloud_Report:_Resources_Listing\|Report: Resources Listing]]

			[[TracCloud_Report:_Resource_Inventory\|Report: Resource Inventory]]

			[[TracCloud_Report:_Resource_Checkouts_per_Visit\|Report: Resource Checkouts per Visit]]

	[[Category:TracCloud Manual]]		[[Category:TracCloud Manual]]
	</div>		</div>

Redrock at 23:41, 12 May 2026

2026-05-12T23:41:31Z

← Older revision		Revision as of 23:41, 12 May 2026
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	* <b>Keywords</b> are the related words for this resource, delimited by commas or semicolons. For example, if you have a Laptop as an available resource, you may want to create keywords like "Computer, PC, Macbook" to make this resource easier to search for.		* <b>Keywords</b> are the related words for this resource, delimited by commas or semicolons. For example, if you have a Laptop as an available resource, you may want to create keywords like "Computer, PC, Macbook" to make this resource easier to search for.

			* <b>Resource Sub-Type</b> can be used to tally available resources of the same type. This tracking must be enabled in the resource type.

	* <b>Pickup/Return Instructions</b> can be entered and displayed in resource confirmation/return reminder emails as a twig tag.		* <b>Pickup/Return Instructions</b> can be entered and displayed in resource confirmation/return reminder emails as a twig tag.
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	* <b>Display Notice and Require Initials when Checking Out Resources of this Type</b>		* <b>Display Notice and Require Initials when Checking Out Resources of this Type</b>
	::If enabled, a prompt will appear during checkout requiring that the user agree to terms and conditions before continuing. Terms can be entered in the <b>Logout Notice to Student</b> field (HTML & [[TracCloudGuideProfilePrefsTwig\|Twig]] supported), and a copy of the terms can be automatically forwarded to the student by checking <b>Send Terms and Conditions as Email to Recipient</b>. This copy of the terms and conditions can also include a file attachment uploaded via the <b>And also attach file</b> option.		::If enabled, a prompt will appear during checkout requiring that the user agree to terms and conditions before continuing. Terms can be entered in the <b>Logout Notice to Student</b> field (HTML & [[TracCloudGuideProfilePrefsTwig\|Twig]] supported), and a copy of the terms can be automatically forwarded to the student by checking <b>Send Terms and Conditions as Email to Recipient</b>. This copy of the terms and conditions can also include a file attachment uploaded via the <b>And also attach file</b> option.
	::[[File:1164007.png\|500px]]		::[[File:1164007.png\|500px]]<br><br>

			* <b>Track Sub-Types</b>
			::This feature allows you to be notified when there are few or many available resources of your sub-types. For example, if you have 20 resources of a sub-type, and 15 of them are checked out, you may want to be aware that there are few of them available. Similarly, you may want to be notified when availability has returned to normal. Those thresholds would be set in the menu below.
			::[[File:893439.png\|500px]]
			::If the resource is linked to a profile, the profile email address will be notified (up to once per day) each time an item is checked out and a threshold is exceeded. If no profile is linked, an email will be sent to the system email address. If that also isn't available, no email will be sent. The warning will also be shown during checkout.
			::[[File:538850.png\|500px]]

	</div>		</div>

Redrock at 17:07, 28 April 2026

2026-04-28T17:07:43Z

← Older revision		Revision as of 17:07, 28 April 2026
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	</div>		</div>
	<hr>		<hr>
	<~~!-------------------------------------------- Reports --------------------------------------------~~>		<i>See Also:</i>
	~~<div class='collapsible'>Resource Reporting~~</~~div><div class="mw-collapsible mw-collapsed"><br><br~~>

	~~There are two resource reports available in TracCloud. These can be found by going to <i>Reports > Management >~~ Resources~~</i>. <i>Resources</i> provides information on resource utilization, while <i>Resources Listing</i> provides information on the items themselves.~~		[[TracCloud_Report:_Resources\|Report: Resources]]

	{{:~~TracCloud_Report~~:~~_Resources}}~~		[[TracCloud_Report:_Resources_Listing\|Report: Resources Listing]]

	~~<HR>~~

	~~{{:TracCloud_Report:_Resources_Listing}}~~

	~~</div>~~
	~~<HR>~~
	[[Category:TracCloud Manual]]		[[Category:TracCloud Manual]]
	</div>		</div>

Redrock at 18:05, 7 April 2026

2026-04-07T18:05:07Z

Redrock at 17:49, 7 April 2026

2026-04-07T17:49:58Z

Redrock at 23:32, 30 March 2026

2026-03-30T23:32:54Z

← Older revision		Revision as of 23:32, 30 March 2026
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	{{RetentionTier}}		{{RetentionTier}}
	<div class="~~categoryWide~~">		<div class="categoryDynamic">
	{{TracCloudModulesTOC}}		{{TracCloudModulesTOC}}
	</div>		</div>

Redrock: Removed protection from "TracCloud: Resources"

2026-03-30T22:02:07Z

Removed protection from "TracCloud: Resources"

← Older revision	Revision as of 22:02, 30 March 2026
(No difference)

← Older revision		Revision as of 16:09, 12 June 2026
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	<!-------------------------------------------- Creating resources -------------------------------------------->		<!-------------------------------------------- Creating resources -------------------------------------------->
	<div class='collapsible'>Creating a Resource</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Creating a Resource</div><div class="mw-collapsible mw-collapsed"><br><br>
	To begin creating a resource, go to Other > Resources > Resources > Hamburger menu {{#fas:bars}} > New Resource. [[TracCloudGuideGlobalCustom\|Custom fields]] can also be added to this page.		To begin creating a resource, go to Other ➜ Resources ➜ Resources ➜ Hamburger menu {{#fas:bars}} ➜ New Resource. [[TracCloudGuideGlobalCustom\|Custom fields]] can also be added to this page.

	[[File:7114507.png\|800px]]<br><br>		[[File:7114507.png\|800px]]<br><br>
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	<!-------------------------------------------- Resource Types -------------------------------------------->		<!-------------------------------------------- Resource Types -------------------------------------------->
	<div class='collapsible'>Resource Types</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Resource Types</div><div class="mw-collapsible mw-collapsed"><br><br>
	Resource Types can be used to group resources together for the purpose of reporting or to block certain students from accessing certain resources. These can be managed by going to ~~<i>~~Other > Resources > Resource Types~~</i>. Click the hamburger~~ menu {{#fas:bars}} > <i>New Resource Type</i> to begin creating a new type.		Resource Types can be used to group resources together for the purpose of reporting or to block certain students from accessing certain resources. These can be managed by going to Other ➜ Resources ➜ Resource Types ➜ Hamburger menu {{#fas:bars}}, then click <i>New Resource Type</i> to begin creating a new type.

	[[File:6606629.png\|800px]]<br><br>		[[File:6606629.png\|800px]]<br><br>
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	There are a couple settings of note within your [[TracCloudGuideProfileGroups\|permission group]](s) relating to Resources.		There are a couple settings of note within your [[TracCloudGuideProfileGroups\|permission group]](s) relating to Resources.

	~~<span style="color:grey"><i>~~Other > Other Options > Groups > [Your Group] > Log In/Out~~</i></span>~~<br>		Other ➜ Other Options ➜ Groups ➜ [Your Group] ➜ Log In/Out<br>
	[[File:4838715.png\|800px]]<br><br>		[[File:4838715.png\|800px]]<br><br>

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	* <b>Allow user to view what resource the student has logged out</b> provides users in this group the ability to view a student's currently logged out item.<br><br>		* <b>Allow user to view what resource the student has logged out</b> provides users in this group the ability to view a student's currently logged out item.<br><br>

	~~<span style="color:grey"><i>~~Other > Other Options > Groups > [Your Group] > Admin/Modules~~</i></span>~~<br>		Other ➜ Other Options ➜ Groups ➜ [Your Group] ➜ Admin/Modules<br>
	[[File:1292806.png\|800px]]<br><br>		[[File:1292806.png\|800px]]<br><br>

	* <b>Table Access</b> provides access to the <i>Other > Resources</i> view of resources. You can also assign <b>Resource Types</b> here to allow this group to view and edit these as well.		* <b>Table Access</b> provides access to the <i>Other ➜ Resources</i> view of resources. You can also assign <b>Resource Types</b> here to allow this group to view and edit these as well.

	</div>		</div>
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	<div class='collapsible'>Using Resources</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Using Resources</div><div class="mw-collapsible mw-collapsed"><br><br>

	After creating your resource and updating your groups, you're ready to start checking out resources. This option can be found by going to ~~<i>~~Other > Log Resource~~</i>~~.		After creating your resource and updating your groups, you're ready to start checking out resources. This option can be found by going to Other ➜ Log Resource.

	[[File:3393501.png\|400px]]<br><br>		[[File:3393501.png\|400px]]<br><br>
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	<div class='collapsible'>Reservation Options</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Reservation Options</div><div class="mw-collapsible mw-collapsed"><br><br>

	Students can be allowed to reserve resources from their dashboard if configured in global preferences. To enable this functionality, go to ~~<i>~~Other > Other Options > Preferences > System Preferences > Resource Management~~</i>~~.		Students can be allowed to reserve resources from their dashboard if configured in global preferences. To enable this functionality, go to Other ➜ Other Options ➜ Preferences ➜ System Preferences ➜ Resource Management.

	{{:TracCloud:_System_Preferences}}		{{:TracCloud:_System_Preferences}}
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	<!-------------------------------------------- Emails-------------------------------------------->		<!-------------------------------------------- Emails-------------------------------------------->
	<div class='collapsible'>Resource Emails</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Resource Emails</div><div class="mw-collapsible mw-collapsed"><br><br>
	Resource emails can be customized to inform students of the due date of their checked-out resource, or if the resource is overdue. These options are part of your profile preferences, in ~~<i>~~Other > Other Options > Profiles > [Your ~~Profile~~] > Prefs > Emails > Resource Checkout Emails~~</i>~~.		Resource emails can be customized to inform students of the due date of their checked-out resource, or if the resource is overdue. These options are part of your profile preferences in Other ➜ Other Options ➜ Profiles ➜ [Your profile] ➜ Prefs ➜ Emails ➜ Resource Checkout Emails.

	Similar to your [[TracCloud: Emails\|other Profile Emails]], you can write a subject line and body of your email, an additional SMS text, and choose when this email is sent.		Similar to your [[TracCloud: Emails\|other Profile Emails]], you can write a subject line and body of your email, an additional SMS text, and choose when this email is sent.

← Older revision		Revision as of 18:05, 7 April 2026
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	<hr>		<hr>
	<!-------------------------------------------- Creating resources -------------------------------------------->		<!-------------------------------------------- Creating resources -------------------------------------------->
	<div class='collapsible'~~><b~~>Creating a Resource~~</b>~~</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Creating a Resource</div><div class="mw-collapsible mw-collapsed"><br><br>
	To begin creating a resource, go to Other > Resources > Resources > Hamburger menu {{#fas:bars}} > New Resource. [[TracCloudGuideGlobalCustom\|Custom fields]] can also be added to this page.		To begin creating a resource, go to Other > Resources > Resources > Hamburger menu {{#fas:bars}} > New Resource. [[TracCloudGuideGlobalCustom\|Custom fields]] can also be added to this page.

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	<hr>		<hr>
	<!-------------------------------------------- Resource Types -------------------------------------------->		<!-------------------------------------------- Resource Types -------------------------------------------->
	<div class='collapsible'~~><b~~>Resource Types~~</b>~~</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Resource Types</div><div class="mw-collapsible mw-collapsed"><br><br>
	Resource Types can be used to group resources together for the purpose of reporting or to block certain students from accessing certain resources. These can be managed by going to <i>Other > Resources > Resource Types</i>. Click the hamburger menu {{#fas:bars}} > <i>New Resource Type</i> to begin creating a new type.		Resource Types can be used to group resources together for the purpose of reporting or to block certain students from accessing certain resources. These can be managed by going to <i>Other > Resources > Resource Types</i>. Click the hamburger menu {{#fas:bars}} > <i>New Resource Type</i> to begin creating a new type.

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	<hr>		<hr>
	<!-------------------------------------------- Permissions -------------------------------------------->		<!-------------------------------------------- Permissions -------------------------------------------->
	<div class='collapsible'~~><b~~>Permission Groups~~</b>~~</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Permission Groups</div><div class="mw-collapsible mw-collapsed"><br><br>

	There are a couple settings of note within your [[TracCloudGuideProfileGroups\|permission group]](s) relating to Resources.		There are a couple settings of note within your [[TracCloudGuideProfileGroups\|permission group]](s) relating to Resources.
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	<hr>		<hr>
	<!-------------------------------------------- Utilization -------------------------------------------->		<!-------------------------------------------- Utilization -------------------------------------------->
	<div class='collapsible'~~><b~~>Using Resources~~</b>~~</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Using Resources</div><div class="mw-collapsible mw-collapsed"><br><br>

	After creating your resource and updating your groups, you're ready to start checking out resources. This option can be found by going to <i>Other > Log Resource</i>.		After creating your resource and updating your groups, you're ready to start checking out resources. This option can be found by going to <i>Other > Log Resource</i>.
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	<hr>		<hr>
	<!-------------------------------------------- Resource Reservation Options -------------------------------------------->		<!-------------------------------------------- Resource Reservation Options -------------------------------------------->
	<div class='collapsible'~~><b~~>Reservation Options~~</b>~~</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Reservation Options</div><div class="mw-collapsible mw-collapsed"><br><br>

	Students can be allowed to reserve resources from their dashboard if configured in global preferences. To enable this functionality, go to <i>Other > Other Options > Preferences > System Preferences > Resource Management</i>.		Students can be allowed to reserve resources from their dashboard if configured in global preferences. To enable this functionality, go to <i>Other > Other Options > Preferences > System Preferences > Resource Management</i>.
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	<hr>		<hr>
	<!-------------------------------------------- Emails-------------------------------------------->		<!-------------------------------------------- Emails-------------------------------------------->
	<div class='collapsible'~~><b~~>Resource Emails~~</b>~~</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Resource Emails</div><div class="mw-collapsible mw-collapsed"><br><br>
	Resource emails can be customized to inform students of the due date of their checked-out resource, or if the resource is overdue. These options are part of your profile preferences, in <i>Other > Other Options > Profiles > [Your Profile] > Prefs > Emails > Resource Checkout Emails</i>.		Resource emails can be customized to inform students of the due date of their checked-out resource, or if the resource is overdue. These options are part of your profile preferences, in <i>Other > Other Options > Profiles > [Your Profile] > Prefs > Emails > Resource Checkout Emails</i>.

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	<hr>		<hr>
	<!-------------------------------------------- Reports -------------------------------------------->		<!-------------------------------------------- Reports -------------------------------------------->
	<div class='collapsible'~~><b~~>Resource Reporting~~</b>~~</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Resource Reporting</div><div class="mw-collapsible mw-collapsed"><br><br>

	There are two resource reports available in TracCloud. These can be found by going to <i>Reports > Management > Resources</i>. <i>Resources</i> provides information on resource utilization, while <i>Resources Listing</i> provides information on the items themselves.		There are two resource reports available in TracCloud. These can be found by going to <i>Reports > Management > Resources</i>. <i>Resources</i> provides information on resource utilization, while <i>Resources Listing</i> provides information on the items themselves.

← Older revision		Revision as of 17:49, 7 April 2026
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	<hr>		<hr>
	<!-------------------------------------------- Creating resources -------------------------------------------->		<!-------------------------------------------- Creating resources -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big~~><b>Creating a Resource</b~~></big~~></div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'><b>Creating a Resource</b></div><div class="mw-collapsible mw-collapsed"><br><br>
	To begin creating a resource, go to Other > Resources > Resources > Hamburger menu {{#fas:bars}} > New Resource. [[TracCloudGuideGlobalCustom\|Custom fields]] can also be added to this page.		To begin creating a resource, go to Other > Resources > Resources > Hamburger menu {{#fas:bars}} > New Resource. [[TracCloudGuideGlobalCustom\|Custom fields]] can also be added to this page.

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	<hr>		<hr>
	<!-------------------------------------------- Resource Types -------------------------------------------->		<!-------------------------------------------- Resource Types -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big~~><b>Resource Types</b~~></big~~></div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'><b>Resource Types</b></div><div class="mw-collapsible mw-collapsed"><br><br>
	Resource Types can be used to group resources together for the purpose of reporting or to block certain students from accessing certain resources. These can be managed by going to <i>Other > Resources > Resource Types</i>. Click the hamburger menu {{#fas:bars}} > <i>New Resource Type</i> to begin creating a new type.		Resource Types can be used to group resources together for the purpose of reporting or to block certain students from accessing certain resources. These can be managed by going to <i>Other > Resources > Resource Types</i>. Click the hamburger menu {{#fas:bars}} > <i>New Resource Type</i> to begin creating a new type.

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	<hr>		<hr>
	<!-------------------------------------------- Permissions -------------------------------------------->		<!-------------------------------------------- Permissions -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big~~><b>Permission Groups</b~~></big~~></div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'><b>Permission Groups</b></div><div class="mw-collapsible mw-collapsed"><br><br>

	There are a couple settings of note within your [[TracCloudGuideProfileGroups\|permission group]](s) relating to Resources.		There are a couple settings of note within your [[TracCloudGuideProfileGroups\|permission group]](s) relating to Resources.
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	<hr>		<hr>
	<!-------------------------------------------- Utilization -------------------------------------------->		<!-------------------------------------------- Utilization -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big~~><b>Using Resources</b~~></big~~></div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'><b>Using Resources</b></div><div class="mw-collapsible mw-collapsed"><br><br>

	After creating your resource and updating your groups, you're ready to start checking out resources. This option can be found by going to <i>Other > Log Resource</i>.		After creating your resource and updating your groups, you're ready to start checking out resources. This option can be found by going to <i>Other > Log Resource</i>.
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	<hr>		<hr>
	<!-------------------------------------------- Resource Reservation Options -------------------------------------------->		<!-------------------------------------------- Resource Reservation Options -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big~~><b>Reservation Options</b~~></big~~></div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'><b>Reservation Options</b></div><div class="mw-collapsible mw-collapsed"><br><br>

	Students can be allowed to reserve resources from their dashboard if configured in global preferences. To enable this functionality, go to <i>Other > Other Options > Preferences > System Preferences > Resource Management</i>.		Students can be allowed to reserve resources from their dashboard if configured in global preferences. To enable this functionality, go to <i>Other > Other Options > Preferences > System Preferences > Resource Management</i>.
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	<hr>		<hr>
	<!-------------------------------------------- Emails-------------------------------------------->		<!-------------------------------------------- Emails-------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big~~><b>Resource Emails</b~~></big~~></div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'><b>Resource Emails</b></div><div class="mw-collapsible mw-collapsed"><br><br>
	Resource emails can be customized to inform students of the due date of their checked-out resource, or if the resource is overdue. These options are part of your profile preferences, in <i>Other > Other Options > Profiles > [Your Profile] > Prefs > Emails > Resource Checkout Emails</i>.		Resource emails can be customized to inform students of the due date of their checked-out resource, or if the resource is overdue. These options are part of your profile preferences, in <i>Other > Other Options > Profiles > [Your Profile] > Prefs > Emails > Resource Checkout Emails</i>.

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	<hr>		<hr>
	<!-------------------------------------------- Reports -------------------------------------------->		<!-------------------------------------------- Reports -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big~~><b>Resource Reporting</b~~></big~~></div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'><b>Resource Reporting</b></div><div class="mw-collapsible mw-collapsed"><br><br>

	There are two resource reports available in TracCloud. These can be found by going to <i>Reports > Management > Resources</i>. <i>Resources</i> provides information on resource utilization, while <i>Resources Listing</i> provides information on the items themselves.		There are two resource reports available in TracCloud. These can be found by going to <i>Reports > Management > Resources</i>. <i>Resources</i> provides information on resource utilization, while <i>Resources Listing</i> provides information on the items themselves.