TracCloud: Prospective Students - Revision history

Redrock at 15:45, 23 April 2026

2026-04-23T15:45:23Z

← Older revision		Revision as of 15:45, 23 April 2026
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	Enabling TracCloud's prospective student functionality on the [[TracCloudGuideBasicsVisits\|kiosk]] gives your students an easy way to sign themselves up for an account. The log listing equivalent option is just as easy for your staff to do the same on behalf of the student.		Enabling TracCloud's prospective student functionality on the [[TracCloudGuideBasicsVisits\|kiosk]] gives your students an easy way to sign themselves up for an account. The log listing equivalent option is just as easy for your staff to do the same on behalf of the student.

	This feature can be enabled by going to <i>Other > Other Options > Profiles > [Your Profile] > Log In/Out > Check "Allow User to Generate a Prospect" > Save.</i> Once enabled, the following button will be available on the kiosk and log listing pages for this profile's centers. From that same menu ~~immediately~~ beneath that checkbox, you will also be able to rename the ~~button~~ and ~~subtitle on~~ the ~~screen~~ below.		This feature can be enabled by going to <i>Other > Other Options > Profiles > [Your Profile] > Log In/Out > Check "Allow User to Generate a Prospect" > Save.</i> Once enabled, the following button will be available on the kiosk and log listing pages for this profile's centers. From that same menu (beneath that checkbox), you will also be able to rename the buttons and override the text shown below.

	[[File:2712916.png\|800px]]<br><br>		[[File:2712916.png\|800px]]<br><br>

Redrock at 18:16, 7 April 2026

2026-04-07T18:16:33Z

Redrock at 20:14, 31 March 2026

2026-03-31T20:14:14Z

← Older revision		Revision as of 20:14, 31 March 2026
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	::The name of the save button on the prospect student entry form.		::The name of the save button on the prospect student entry form.

	<~~br><br><div class="line"></div~~>		<hr>
	<!-------------------------------------------- Prospective Sign-ups from the Students Listing -------------------------------------------->		<!-------------------------------------------- Prospective Sign-ups from the Students Listing -------------------------------------------->
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Prospective Sign-ups from the Students Listing</b></big></div><div class="mw-collapsible mw-collapsed"><br><br>		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Prospective Sign-ups from the Students Listing</b></big></div><div class="mw-collapsible mw-collapsed"><br><br>
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	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>
	<!-------------------------------------------- Log Listing -------------------------------------------->		<!-------------------------------------------- Log Listing -------------------------------------------->
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Prospective Sign-ups from the Log Listing & Kiosk</b></big></div><div class="mw-collapsible mw-collapsed"><br><br>		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Prospective Sign-ups from the Log Listing & Kiosk</b></big></div><div class="mw-collapsible mw-collapsed"><br><br>
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	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>
	<!-------------------------------------------- Prospective Perspective -------------------------------------------->		<!-------------------------------------------- Prospective Perspective -------------------------------------------->
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Completing Sign-up as a Student</b></big></div><div class="mw-collapsible mw-collapsed"><br><br>		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Completing Sign-up as a Student</b></big></div><div class="mw-collapsible mw-collapsed"><br><br>
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	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>
	<!-------------------------------------------- Identifying Prospective Students -------------------------------------------->		<!-------------------------------------------- Identifying Prospective Students -------------------------------------------->
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Identifying Prospective Students</b></big></div><div class="mw-collapsible mw-collapsed"><br><br>		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Identifying Prospective Students</b></big></div><div class="mw-collapsible mw-collapsed"><br><br>
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	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>
	<!-------------------------------------------- Prospect Listing -------------------------------------------->		<!-------------------------------------------- Prospect Listing -------------------------------------------->
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Prospect Request Listing</b></big></div><div class="mw-collapsible mw-collapsed"><br><br>		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Prospect Request Listing</b></big></div><div class="mw-collapsible mw-collapsed"><br><br>
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	{{#lst:Template:TracCloudListingDescriptions\|New_Record}}		{{#lst:Template:TracCloudListingDescriptions\|New_Record}}
	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>

	<i>See Also</i>		<i>See Also</i>

Redrock at 23:27, 30 March 2026

2026-03-30T23:27:59Z

← Older revision		Revision as of 23:27, 30 March 2026
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	<div class="tcWidgetPage" style="min-height:55em">		<div class="tcWidgetPage" style="min-height:55em">
	{{NoTier}}		{{NoTier}}
	<div class="~~categoryWider~~">		<div class="categoryDynamic">
	{{TracCloudGuideGlobalTOC}}		{{TracCloudGuideGlobalTOC}}
	</div>		</div>

Redrock at 22:18, 28 January 2026

2026-01-28T22:18:35Z

← Older revision		Revision as of 22:18, 28 January 2026
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	* <b>Chosen Fields to Display to Student</b>		* <b>Chosen Fields to Display to Student</b>
	::These are the fields that your students will be allowed to set for themselves from the link they receive during sign-up. Fields can be left blank by the student unless 'Required' is checked.<br><br>		::These are the fields that your students will be allowed to set for themselves from the link they receive during sign-up. Fields can be left blank by the student unless 'Required' is checked.<br><br>

			* <b>Activate Static URL</b>
			::Checking this enables the QR code that can be opened/copied on the right. When a potential prospect scans this QR code, they can enter their email address/phone number and begin creating a new account rather than going through a kiosk.<br><br>

			* <b>Request instructions</b>
			::If the QR code above is enabled, this text will appear on the screen where students enter their profile details.<br><br>

	* <b>Chosen Fields to Display to Staff when creating a Prospect Request</b>		* <b>Chosen Fields to Display to Staff when creating a Prospect Request</b>

Redrock at 19:14, 23 January 2026

2026-01-23T19:14:21Z

← Older revision		Revision as of 19:14, 23 January 2026
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	<div class="pageTitle">Prospective Students</div>		<div class="pageTitle">Prospective Students</div>

	TracCloud offers multiple ways for prospective student accounts to be created, giving new students the opportunity to visit and book appointments prior to being included in your student information system. This ~~requires some configuration in~~ your ~~global preferences before this feature can be used~~.		TracCloud offers multiple ways for prospective student accounts to be created, giving new students the opportunity to visit and book appointments prior to being included in your student information system. This allows you to use TracCloud to help increase enrollment at your campus.

	<i>Other > Other Options > Preferences > Prospective Student Settings</i><br>		<i>Other > Other Options > Preferences > Prospective Student Settings</i><br>

Redrock at 16:38, 29 July 2025

2025-07-29T16:38:58Z

← Older revision		Revision as of 16:38, 29 July 2025
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	{{TracCloudGuideGlobalTOC}}		{{TracCloudGuideGlobalTOC}}
	</div>		</div>
	<div ~~style~~="~~text-align: center~~">~~<big><b>~~		<div class="pageTitle">Prospective Students</div>
	==Prospective Students==
	~~</b></big>~~</div>

	TracCloud offers multiple ways for prospective student accounts to be created, giving new students the opportunity to visit and book appointments prior to being included in your student information system. This requires some configuration in your global preferences before this feature can be used.		TracCloud offers multiple ways for prospective student accounts to be created, giving new students the opportunity to visit and book appointments prior to being included in your student information system. This requires some configuration in your global preferences before this feature can be used.

Redrock at 16:06, 29 July 2025

2025-07-29T16:06:26Z

← Older revision		Revision as of 16:06, 29 July 2025
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	{{TracCloudGuideTabs}}		{{TracCloudGuideTabs}}
	<div class="tcWidgetPage" style="min-height:55em">		<div class="tcWidgetPage" style="min-height:55em">
			{{NoTier}}
	<div class="categoryWider">		<div class="categoryWider">
	{{TracCloudGuideGlobalTOC}}		{{TracCloudGuideGlobalTOC}}
	</div>		</div>
	<big><b>Prospective Students</b></big><br>		<div style="text-align: center"><big><b>
			==Prospective Students==
			</b></big></div>

	TracCloud offers multiple ways for prospective student accounts to be created, giving new students the opportunity to visit and book appointments prior to being included in your student information system. This requires some configuration in your global preferences before this feature can be used.		TracCloud offers multiple ways for prospective student accounts to be created, giving new students the opportunity to visit and book appointments prior to being included in your student information system. This requires some configuration in your global preferences before this feature can be used.

Redrock at 18:53, 25 November 2024

2024-11-25T18:53:30Z

← Older revision		Revision as of 18:53, 25 November 2024
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	* [[TracCloudGuideBasicsNonEnrolled\|Non-Enrolled Courses]] - As prospective students will not have registrations to choose from when booking appointments or logging in.		* [[TracCloudGuideBasicsNonEnrolled\|Non-Enrolled Courses]] - As prospective students will not have registrations to choose from when booking appointments or logging in.

	[[Category:TracCloud]]		[[Category:TracCloud Manual]]
	</div>		</div>

Redrock: Redrock moved page TracCloudProspectStudents to TracCloud: Prospective Students

2024-11-22T23:52:01Z

Redrock moved page TracCloud: Prospective Students to TracCloud: Prospective Students

← Older revision	Revision as of 23:52, 22 November 2024
(No difference)

← Older revision		Revision as of 18:16, 7 April 2026
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	<hr>		<hr>
	<!-------------------------------------------- Prospective Sign-ups from the Students Listing -------------------------------------------->		<!-------------------------------------------- Prospective Sign-ups from the Students Listing -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big><b~~>Prospective Sign-ups from the Students Listing~~</b></big>~~</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Prospective Sign-ups from the Students Listing</div><div class="mw-collapsible mw-collapsed"><br><br>

	Staff can begin the process of creating prospective student accounts from the [[TracCloudGuideListingsStudents\|students listing]] if they have the appropriate permissions. To provide this access to a [[TracCloud:_Permission_Groups\|group]], go to <i>Other > Other Options > Groups > [The group you want to update] > Student / Visit tab > Check 'Allow user to create prospective student requests' > Save</i>.		Staff can begin the process of creating prospective student accounts from the [[TracCloudGuideListingsStudents\|students listing]] if they have the appropriate permissions. To provide this access to a [[TracCloud:_Permission_Groups\|group]], go to <i>Other > Other Options > Groups > [The group you want to update] > Student / Visit tab > Check 'Allow user to create prospective student requests' > Save</i>.
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	<hr>		<hr>
	<!-------------------------------------------- Log Listing -------------------------------------------->		<!-------------------------------------------- Log Listing -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big><b~~>Prospective Sign-ups from the Log Listing & Kiosk~~</b></big>~~</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Prospective Sign-ups from the Log Listing & Kiosk</div><div class="mw-collapsible mw-collapsed"><br><br>

	Enabling TracCloud's prospective student functionality on the [[TracCloudGuideBasicsVisits\|kiosk]] gives your students an easy way to sign themselves up for an account. The log listing equivalent option is just as easy for your staff to do the same on behalf of the student.		Enabling TracCloud's prospective student functionality on the [[TracCloudGuideBasicsVisits\|kiosk]] gives your students an easy way to sign themselves up for an account. The log listing equivalent option is just as easy for your staff to do the same on behalf of the student.
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	<hr>		<hr>
	<!-------------------------------------------- Prospective Perspective -------------------------------------------->		<!-------------------------------------------- Prospective Perspective -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big><b~~>Completing Sign-up as a Student~~</b></big>~~</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Completing Sign-up as a Student</div><div class="mw-collapsible mw-collapsed"><br><br>

	After a student signs up or is signed up by a staff member, they'll receive a link to finish setting up their prospective student profile in their inbox. Following this link will require that they enter a security code sent to the same address/phone number.		After a student signs up or is signed up by a staff member, they'll receive a link to finish setting up their prospective student profile in their inbox. Following this link will require that they enter a security code sent to the same address/phone number.
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	<hr>		<hr>
	<!-------------------------------------------- Identifying Prospective Students -------------------------------------------->		<!-------------------------------------------- Identifying Prospective Students -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big><b~~>Identifying Prospective Students~~</b></big>~~</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Identifying Prospective Students</div><div class="mw-collapsible mw-collapsed"><br><br>

	Any student records created through the prospective students process are identified with a unique "Other Status" of "Prospect". Unlike other students who aren't in your import files or don't have registrations, any students with this other status will be kept active (even for student accounts where the other status was manually set to "Prospect").		Any student records created through the prospective students process are identified with a unique "Other Status" of "Prospect". Unlike other students who aren't in your import files or don't have registrations, any students with this other status will be kept active (even for student accounts where the other status was manually set to "Prospect").
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	<hr>		<hr>
	<!-------------------------------------------- Prospect Listing -------------------------------------------->		<!-------------------------------------------- Prospect Listing -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big><b~~>Prospect Request Listing~~</b></big>~~</div><div class="mw-collapsible mw-collapsed"><br><br>		<div class='collapsible'>Prospect Request Listing</div><div class="mw-collapsible mw-collapsed"><br><br>

	The <i>Prospect Requests Listing</i> allows you to view all prospect requests that have been submitted in your TracCloud instance, including those that have not yet been completed. To give a permission group access to this listing (including the SysAdmin group), go to <i>Other > Other Options > Groups > [The group you want to update] > Admin / Modules > Add 'Prospect Requests' under 'Table Access' > Save</i>.		The <i>Prospect Requests Listing</i> allows you to view all prospect requests that have been submitted in your TracCloud instance, including those that have not yet been completed. To give a permission group access to this listing (including the SysAdmin group), go to <i>Other > Other Options > Groups > [The group you want to update] > Admin / Modules > Add 'Prospect Requests' under 'Table Access' > Save</i>.