TracCloud: Non-Enrolled Courses - Revision history

Redrock at 16:54, 17 June 2026

2026-06-17T16:54:36Z

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	[https://www.youtube.com/watch?v=YWepnsLHYTY <span style="color:white; font-weight: bold">{{#fab:youtube}} View a Tutorial Video</span>]		[https://www.youtube.com/watch?v=YWepnsLHYTY <span style="color:white; font-weight: bold">{{#fab:youtube}} View a Tutorial Video</span>]
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Redrock at 23:29, 15 June 2026

2026-06-15T23:29:31Z

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	[https://www.youtube.com/watch?v=YWepnsLHYTY <span style="color:white; font-weight: bold">{{#fab:youtube}} View a Tutorial Video</span>]		[https://www.youtube.com/watch?v=YWepnsLHYTY <span style="color:white; font-weight: bold">{{#fab:youtube}} View a Tutorial Video</span>]
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	[[Category:TracCloud Manual]]		[[Category:TracCloud Manual]]
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Redrock at 21:25, 12 June 2026

2026-06-12T21:25:37Z

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	Non-Enrolled courses can be useful in allowing students without [[TracCloudGuideListingsRegistrations\|registrations]] or without a relevant registration for the type of appointment/visit they need to still receive tutoring assistance. This article will be explaining the process of creating one of these non-enrolled courses.		Non-Enrolled courses can be useful in allowing students without [[TracCloudGuideListingsRegistrations\|registrations]] or without a relevant registration for the type of appointment/visit they need to still receive tutoring assistance. This article will be explaining the process of creating one of these non-enrolled courses.

	===1. Creating a Course===		===Creating a Course===
	First, you will need to create the [[TracCloudGuideListingsCourses\|course]] that your section is going to be assigned to. Go to Other ➜ Listings ➜ Courses ➜ New Course.<br>		First, you will need to create the [[TracCloudGuideListingsCourses\|course]] that your section is going to be assigned to. Go to Other ➜ Listings ➜ Courses ➜ New Course.<br>

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	[[File:3347736.png\|800px]]		[[File:3347736.png\|800px]]

	===2. Creating a Term===		===Creating a Term===

	Your section will need to be assigned to a [[TracCloud:_Terms\|term]]. While you can technically assign it to a regular active term, this isn't best practice since you would need to create a new section each semester. In most cases, you should instead create a generic term that can always be left active.		Your section will need to be assigned to a [[TracCloud:_Terms\|term]]. While you can technically assign it to a regular active term, this isn't best practice since you would need to create a new section each semester. In most cases, you should instead create a generic term that can always be left active.
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	[[File:5315940.png\|800px]]		[[File:5315940.png\|800px]]

	===3. Creating a Section===		===Creating a Section===
	Next, you need to create the [[TracCloudGuideListingsSections\|section]] that staff and students can select. Go to Other ➜ Listings ➜ Sections ➜ New Section.		Next, you need to create the [[TracCloudGuideListingsSections\|section]] that staff and students can select. Go to Other ➜ Listings ➜ Sections ➜ New Section.

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	[[File:5947126.png\|700px]]		[[File:5947126.png\|700px]]

	===4. Update your Course Lists===		===Update your Course Lists===

	Lastly, you’ll need to update your [[TracCloudGuideBasicsCourses\|course lists]] to ensure that your course is assigned to your Centers and your Consultants. If you need to assign this new subject to multiple course lists at once, check out [[TracCloudGuideBasicsCourses#Sharing_Course_List_Items\|this article.]]		Lastly, you’ll need to update your [[TracCloudGuideBasicsCourses\|course lists]] to ensure that your course is assigned to your Centers and your Consultants. If you need to assign this new subject to multiple course lists at once, check out [[TracCloudGuideBasicsCourses#Sharing_Course_List_Items\|this article.]]

Redrock at 22:42, 11 June 2026

2026-06-11T22:42:10Z

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	~~<onlyinclude>~~<div class="pageTitle">Non-Enrolled Courses</div>		<div class="pageTitle">Non-Enrolled Courses</div>

	Non-Enrolled courses can be useful in allowing students without [[TracCloudGuideListingsRegistrations\|registrations]] or without a relevant registration for the type of appointment/visit they need to still receive tutoring assistance. This article will be ~~going over~~ the process of creating one of these non-enrolled courses.		Non-Enrolled courses can be useful in allowing students without [[TracCloudGuideListingsRegistrations\|registrations]] or without a relevant registration for the type of appointment/visit they need to still receive tutoring assistance. This article will be explaining the process of creating one of these non-enrolled courses.
	<hr>
			===1. Creating a Course===
			First, you will need to create the [[TracCloudGuideListingsCourses\|course]] that your section is going to be assigned to. Go to Other ➜ Listings ➜ Courses ➜ New Course.<br>

			[[File:7957490.png\|800px]]<br><br>

			In the course entry window, enter the desired name of your non-enrolled course in the <i>Subject</i> field. The example below shows <i>Other</i>, a common non-enrolled course name. The remaining fields are optional and will be left blank for this scenario. Save when you're done.<br>

	~~==1. Creating a Course==~~
	~~First, we need to create the [[TracCloudGuideListingsCourses\|course]] that our section is going to be assigned to.<br>~~
	~~Start by going to <i>Other > Listings > Courses > New Course</i>.<br>~~
	~~[[File:7957490.png\|800px]]~~
	~~<br><br>~~
	In the Course Entry window, the <b>Subject</b> field is required, and will be the name of our non-enrolled course. In this example, we’ll be calling our course “Other.” The remaining fields are optional and will be left blank for this scenario. Save once you’re ready to move on to step 2.<br>
	[[File:3347736.png\|800px]]		[[File:3347736.png\|800px]]
	~~<hr>~~
	==2. Creating a Term==		===2. Creating a Term===
	~~Our~~ section will need to be assigned to a [[TracCloud:_Terms\|term]]. While ~~we could~~ technically assign it to ~~our currently~~ active term, this ~~may not be ideal,~~ since we would need to create a new ~~non-enrolled~~ section each semester. ~~For a case such as this~~, ~~let’s~~ create a generic term that we can ~~leave~~ active.
	<br><br>		Your section will need to be assigned to a [[TracCloud:_Terms\|term]]. While you can technically assign it to a regular active term, this isn't best practice since you would need to create a new section each semester. In most cases, you should instead create a generic term that can always be left active.
	~~For the name of the~~ term~~, you can name it anything you'd like. However, naming it "0" has the added benefit~~ that the dates ~~will be copied from~~ your active terms ~~automatically~~, ~~so there is no extra~~ work ~~needed to update this term~~ later ~~on.~~
	~~<br>~~		Go to Other ➜ Other Options ➜ Preferences ➜ Terms ➜ New Term, then create a new term. Your generic term code should simply be <i>0</i>. This is a special term code that causes the dates to update automatically to match your other active terms, minimizing manual work later.
	~~<i>Other > Other Options > Preferences > Terms > New Term</i>~~.
	~~<br>~~
	[[File:5315940.png\|800px]]		[[File:5315940.png\|800px]]
	~~<hr>~~
	==3. Creating a Section==		===3. Creating a Section===
	Next up, we need to create the [[TracCloudGuideListingsSections\|section]] that staff and students can select.~~<br>~~		Next, you need to create the [[TracCloudGuideListingsSections\|section]] that staff and students can select. Go to Other ➜ Listings ➜ Sections ➜ New Section.
	Go to ~~<i>~~Other > Listings > Sections > New Section~~</i>~~.~~<br>~~
	[[File:4802692.png\|600px]]		[[File:4802692.png\|600px]]<br><br>
	<br><br>
	Select the <b>Course</b> and <b>Term</b> that you just created, check the <b>Non-Enrolled</b> and <b>Active</b> box, then save. The other fields are optional.~~<br>~~		Select the <b>Course</b> and <b>Term</b> that you just created, check the <b>Non-Enrolled</b> and <b>Active</b> box, then save. The other fields are optional.

	[[File:5947126.png\|700px]]		[[File:5947126.png\|700px]]
	~~<hr>~~
	==4. Update your Course Lists==		===4. Update your Course Lists===

	Lastly, you’ll need to update your [[TracCloudGuideBasicsCourses\|course lists]] to ensure that your course is assigned to your Centers and your Consultants. If you need to assign this new subject to multiple course lists at once, check out [[TracCloudGuideBasicsCourses#Sharing_Course_List_Items\|this article.]]		Lastly, you’ll need to update your [[TracCloudGuideBasicsCourses\|course lists]] to ensure that your course is assigned to your Centers and your Consultants. If you need to assign this new subject to multiple course lists at once, check out [[TracCloudGuideBasicsCourses#Sharing_Course_List_Items\|this article.]]
	~~<i>~~Other > Listings > Course Lists > [Your Course List]~~</i>~~
	~~<br>~~		Other ➜ Listings ➜ Course Lists ➜ [Your Course List].
	[[File:4557878.png\|800px]]
	<br><br>		[[File:4557878.png\|800px]]<br><br>
	~~You’ll also want to~~ select Process Specialties ~~to update your existing Course Lists.~~<br>
	[[File:3905269.png\|800px]]		To ensure all course lists are updated, select <i>Process Specialties</i> from the listing.
	<br><br>
	~~And you’re all set! Students~~ and staff can now select your non-enrolled course when searching for availabilities or creating visits.		[[File:3905269.png\|800px]]<br><br>
	~~<br>~~
			At this point, students and staff can now select your non-enrolled course when searching for availabilities or creating visits.

	[[File:6456850.png\|800px]]		[[File:6456850.png\|800px]]
	~~</onlyinclude>~~

	[[Category:TracCloud Manual]]		[[Category:TracCloud Manual]]
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Redrock at 20:10, 31 March 2026

2026-03-31T20:10:34Z

← Older revision		Revision as of 20:10, 31 March 2026
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	Non-Enrolled courses can be useful in allowing students without [[TracCloudGuideListingsRegistrations\|registrations]] or without a relevant registration for the type of appointment/visit they need to still receive tutoring assistance. This article will be going over the process of creating one of these non-enrolled courses.		Non-Enrolled courses can be useful in allowing students without [[TracCloudGuideListingsRegistrations\|registrations]] or without a relevant registration for the type of appointment/visit they need to still receive tutoring assistance. This article will be going over the process of creating one of these non-enrolled courses.
	<~~div class="line"></div~~>		<hr>

	==1. Creating a Course==		==1. Creating a Course==
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	In the Course Entry window, the <b>Subject</b> field is required, and will be the name of our non-enrolled course. In this example, we’ll be calling our course “Other.” The remaining fields are optional and will be left blank for this scenario. Save once you’re ready to move on to step 2.<br>		In the Course Entry window, the <b>Subject</b> field is required, and will be the name of our non-enrolled course. In this example, we’ll be calling our course “Other.” The remaining fields are optional and will be left blank for this scenario. Save once you’re ready to move on to step 2.<br>
	[[File:3347736.png\|800px]]		[[File:3347736.png\|800px]]
	<~~div class="line"></div~~>		<hr>
	==2. Creating a Term==		==2. Creating a Term==
	Our section will need to be assigned to a [[TracCloud:_Terms\|term]]. While we could technically assign it to our currently active term, this may not be ideal, since we would need to create a new non-enrolled section each semester. For a case such as this, let’s create a generic term that we can leave active.		Our section will need to be assigned to a [[TracCloud:_Terms\|term]]. While we could technically assign it to our currently active term, this may not be ideal, since we would need to create a new non-enrolled section each semester. For a case such as this, let’s create a generic term that we can leave active.
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	<br>		<br>
	[[File:5315940.png\|800px]]		[[File:5315940.png\|800px]]
	<~~div class="line"></div~~>		<hr>
	==3. Creating a Section==		==3. Creating a Section==
	Next up, we need to create the [[TracCloudGuideListingsSections\|section]] that staff and students can select.<br>		Next up, we need to create the [[TracCloudGuideListingsSections\|section]] that staff and students can select.<br>
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	Select the <b>Course</b> and <b>Term</b> that you just created, check the <b>Non-Enrolled</b> and <b>Active</b> box, then save. The other fields are optional.<br>		Select the <b>Course</b> and <b>Term</b> that you just created, check the <b>Non-Enrolled</b> and <b>Active</b> box, then save. The other fields are optional.<br>
	[[File:5947126.png\|700px]]		[[File:5947126.png\|700px]]
	<~~div class="line"></div~~>		<hr>
	==4. Update your Course Lists==		==4. Update your Course Lists==
	Lastly, you’ll need to update your [[TracCloudGuideBasicsCourses\|course lists]] to ensure that your course is assigned to your Centers and your Consultants. If you need to assign this new subject to multiple course lists at once, check out [[TracCloudGuideBasicsCourses#Sharing_Course_List_Items\|this article.]]		Lastly, you’ll need to update your [[TracCloudGuideBasicsCourses\|course lists]] to ensure that your course is assigned to your Centers and your Consultants. If you need to assign this new subject to multiple course lists at once, check out [[TracCloudGuideBasicsCourses#Sharing_Course_List_Items\|this article.]]

Redrock at 23:25, 30 March 2026

2026-03-30T23:25:46Z

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	[https://www.youtube.com/watch?v=YWepnsLHYTY <span style="color:white; font-weight: bold">{{#fab:youtube}} View a Tutorial Video</span>]		[https://www.youtube.com/watch?v=YWepnsLHYTY <span style="color:white; font-weight: bold">{{#fab:youtube}} View a Tutorial Video</span>]

Redrock: Removed protection from "TracCloud: Non-Enrolled Courses"

2026-03-30T21:47:41Z

Removed protection from "TracCloud: Non-Enrolled Courses"

← Older revision	Revision as of 21:47, 30 March 2026
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Redrock at 20:49, 10 October 2025

2025-10-10T20:49:07Z

← Older revision		Revision as of 20:49, 10 October 2025
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	<div class="pageTitle">Non-Enrolled Courses</div>		<onlyinclude><div class="pageTitle">Non-Enrolled Courses</div>

	Non-Enrolled courses can be useful in allowing students without [[TracCloudGuideListingsRegistrations\|registrations]] or without a relevant registration for the type of appointment/visit they need to still receive tutoring assistance. This article will be going over the process of creating one of these non-enrolled courses.		Non-Enrolled courses can be useful in allowing students without [[TracCloudGuideListingsRegistrations\|registrations]] or without a relevant registration for the type of appointment/visit they need to still receive tutoring assistance. This article will be going over the process of creating one of these non-enrolled courses.
	<div class="line"></div>		<div class="line"></div>
	~~<onlyinclude>~~
	==1. Creating a Course==		==1. Creating a Course==
	First, we need to create the [[TracCloudGuideListingsCourses\|course]] that our section is going to be assigned to.<br>		First, we need to create the [[TracCloudGuideListingsCourses\|course]] that our section is going to be assigned to.<br>

Redrock at 16:36, 29 July 2025

2025-07-29T16:36:24Z

← Older revision		Revision as of 16:36, 29 July 2025
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	<~~big~~>~~<b>~~		<div class="pageTitle">Non-Enrolled Courses</div>
	Non-Enrolled Courses
	</~~b></big><br><br~~>
	Non-Enrolled courses can be useful in allowing students without [[TracCloudGuideListingsRegistrations\|registrations]] or without a relevant registration for the type of appointment/visit they need to still receive tutoring assistance. This article will be going over the process of creating one of these non-enrolled courses.		Non-Enrolled courses can be useful in allowing students without [[TracCloudGuideListingsRegistrations\|registrations]] or without a relevant registration for the type of appointment/visit they need to still receive tutoring assistance. This article will be going over the process of creating one of these non-enrolled courses.
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Redrock at 23:51, 25 June 2025

2025-06-25T23:51:33Z

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			[https://www.youtube.com/watch?v=YWepnsLHYTY <span style="color:white; font-weight: bold">{{#fab:youtube}} View a Tutorial Video</span>]
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