TracCloud: Email Templates - Revision history

Redrock at 23:24, 23 June 2026

2026-06-23T23:24:51Z

← Older revision		Revision as of 23:24, 23 June 2026
Line 32:		Line 32:
	: Takes you to the template editor, as seen below.		: Takes you to the template editor, as seen below.

	When creating your template, you can write out your text, adjust formatting with the tools along the top, and even attach files.		When creating your template, you can write out your text, adjust formatting with the tools along the top, and even attach files. [[TracCloud:_Twig\|Twig]] is supported, allowing you to pull student information dynamically. For example, you could start your email template with "Hello, <nowiki>{{Student.First_Name}}</nowiki>!" which will become "Hello, Dave!" when the email is sent to Dave. A list of available Twig tags can be found by clicking the <b><nowiki><></nowiki></b> button on the right-side of the text editor.

	[[File:4342521.png\|800px]]<br><br>		[[File:4342521.png\|800px]]<br><br>
Line 46:		Line 46:
	: Clicking ''Replace Tags'' replaces the tags in the email body with the text you entered. You can then make further modifications to the email as needed before sending.		: Clicking ''Replace Tags'' replaces the tags in the email body with the text you entered. You can then make further modifications to the email as needed before sending.
	: [[File:1402674.png\|400px]]		: [[File:1402674.png\|400px]]

	* '''Twig'''
	: Twig tags are also supported, allowing you to pull student information automatically. For example, you could start your email template with “Hello, <nowiki>{{Student.First_Name}}</nowiki>!” which will become “Hello, Dave!” when the email is sent to a student named “Dave.” A list of available Twig tags can be found by clicking the <b><nowiki><></nowiki></b> button on the right-side of the text editor. More information on these tags can be found in our [https://wiki.go-redrock.com/index.php/TracCloudGuideProfilePrefsTwig Twig Guide].

	==Using an Email Template==		==Using an Email Template==

Redrock at 23:20, 23 June 2026

2026-06-23T23:20:50Z

← Older revision		Revision as of 23:20, 23 June 2026
Line 17:		Line 17:
	[[File:9907301.png\|400px]]<br><br>		[[File:9907301.png\|400px]]<br><br>

	* ~~<b>~~Delete~~</b>~~		* '''Delete'''
	::Delete the selected template. This cannot be undone, only delete the template if you’re absolutely sure you won’t be using it anymore.~~<br><br>~~		: Delete the selected template. This cannot be undone, only delete the template if you’re absolutely sure you won’t be using it anymore.

	* ~~<b>~~Rename~~</b>~~		* '''Rename'''
	::Rename the template.~~<br><br>~~		: Rename the template.

	* ~~<b>~~Duplicate~~</b>~~		* '''Duplicate'''
	::Duplicates the template, allowing you to make changes to separate version without affecting the original.~~<br><br>~~		: Duplicates the template, allowing you to make changes to separate version without affecting the original.

	* ~~<b>~~Move to…~~</b>~~		* '''Move to…'''
	::Allows you to move the template into a different folder.~~<br><br>~~		: Allows you to move the template into a different folder.

	* ~~<b>~~Edit~~</b>~~		* '''Edit'''
	::Takes you to the template editor, as seen below.~~<br><br>~~		: Takes you to the template editor, as seen below.

	When creating your template, you can write out your text, adjust formatting with the tools along the top, and even attach files.~~<br>~~		When creating your template, you can write out your text, adjust formatting with the tools along the top, and even attach files.

	[[File:4342521.png\|800px]]<br><br>		[[File:4342521.png\|800px]]<br><br>
Line 38:		Line 38:
	Additional tags can also be used for different purposes.		Additional tags can also be used for different purposes.

	* ~~<b>~~{#?FIELD#}~~</b>~~		* '''{#?FIELD#}'''
	::This allows you to prompt a piece of text to be replaced when the template is used. As an example, ~~let’s say~~ your campus closes on certain days each month, but ~~it’s~~ not consistent enough to include in the template. In this case, ~~let’s~~ use a tag like this: {#?ClosureDates#}		: This allows you to prompt a piece of text to be replaced when the template is used. As an example, if your campus closes on certain days each month, but it's not consistent enough to include in the template. In this case, use a tag like this: {#?ClosureDates#}
	::The actual text can say whatever you’d like, as long as ~~it’s~~ within {#?____#}.		: The actual text can say whatever you’d like, as long as it's within {#?____#}.
	::[[File:2549359.png\|500px]]~~<br><br>~~		: [[File:2549359.png\|500px]]
	::When the email is being sent, a prompt will appear requesting that the field contents are specified.		: When the email is being sent, a prompt will appear requesting that the field contents are specified.
	::[[File:3497731.png\|500px]]~~<br><br>~~		: [[File:3497731.png\|500px]]
	::Clicking ~~“Replace Tags”~~ replaces the tags in the email body with the text we entered. We can then make further modifications to the email as needed.		: Clicking ''Replace Tags'' replaces the tags in the email body with the text you entered. You can then make further modifications to the email as needed before sending.
	::[[File:1402674.png\|400px]]~~<br><br>~~		: [[File:1402674.png\|400px]]

			* '''Twig'''
			: Twig tags are also supported, allowing you to pull student information automatically. For example, you could start your email template with “Hello, <nowiki>{{Student.First_Name}}</nowiki>!” which will become “Hello, Dave!” when the email is sent to a student named “Dave.” A list of available Twig tags can be found by clicking the <b><nowiki><></nowiki></b> button on the right-side of the text editor. More information on these tags can be found in our [https://wiki.go-redrock.com/index.php/TracCloudGuideProfilePrefsTwig Twig Guide].

	* <b>Twig</b>
	::Twig tags are also supported, allowing you to pull student information automatically. For example, you could start your email template with “Hello, <nowiki>{{Student.First_Name}}</nowiki>!” which will become “Hello, Dave!” when the email is sent to a student named “Dave.” A list of available Twig tags can be found by clicking the <b><nowiki><></nowiki></b> button on the right-side of the text editor. More information on these tags can be found in our [https://wiki.go-redrock.com/index.php/TracCloudGuideProfilePrefsTwig Twig Guide].

	~~<hr>~~
	==Using an Email Template==		==Using an Email Template==

	Once you have your email template ready, you can find it within the ~~“Templates”~~ tab when sending emails to students.		Once you have your email template ready, you can find it within the ''Templates'' tab when sending emails to students.

	[[File:4290367.png\|800px]]<br><br>		[[File:4290367.png\|800px]]<br><br>

Redrock at 17:26, 17 June 2026

2026-06-17T17:26:05Z

← Older revision		Revision as of 17:26, 17 June 2026
Line 1:		Line 1:
			<div class="categoryDynamic">
	{{TracCloudGuideTabs}}		{{TracCloudGuideTabs}}
	~~<div class="tcWidgetPage">~~
	~~<div class="categoryDynamic">~~
	{{TracCloudGuideGlobalTOC}}		{{TracCloudGuideGlobalTOC}}
	</div>		</div>
Line 75:		Line 74:

	[[Category:TracCloud Manual]]		[[Category:TracCloud Manual]]
	~~</div>~~

Redrock at 23:53, 11 June 2026

2026-06-11T23:53:32Z

← Older revision		Revision as of 23:53, 11 June 2026
Line 6:		Line 6:
	<div class="pageTitle">Email Templates</div>		<div class="pageTitle">Email Templates</div>

	Email templates allow you to ~~configure~~ pre-written emails that can be easily accessed and modified when needed. These could be used for standard messages that would be frequently sent to students~~. Maybe a~~ Getting Started guide, a Birthday greeting, or the contents of a notification.~~<br>~~		Email templates allow you to create pre-written emails that can be easily accessed and modified when needed. These could be used for standard messages that would be frequently sent to students, such as Getting Started guide, a Birthday greeting, or the contents of a notification.

			Other ➜ Other Options ➜ Preferences ➜ Email Templates.

	[[File:9964886.png\|800px]]<br><br>		[[File:9964886.png\|800px]]<br><br>

Redrock at 23:27, 30 March 2026

2026-03-30T23:27:25Z

← Older revision		Revision as of 23:27, 30 March 2026
Line 1:		Line 1:
	{{TracCloudGuideTabs}}		{{TracCloudGuideTabs}}
	<div class="tcWidgetPage">		<div class="tcWidgetPage">
	<div class="~~categoryWider~~">		<div class="categoryDynamic">
	{{TracCloudGuideGlobalTOC}}		{{TracCloudGuideGlobalTOC}}
	</div>		</div>

Redrock: Removed protection from "TracCloud: Email Templates"

2026-03-30T22:03:25Z

Removed protection from "TracCloud: Email Templates"

← Older revision	Revision as of 22:03, 30 March 2026
(No difference)

Redrock at 16:40, 29 July 2025

2025-07-29T16:40:00Z

← Older revision		Revision as of 16:40, 29 July 2025
Line 4:		Line 4:
	{{TracCloudGuideGlobalTOC}}		{{TracCloudGuideGlobalTOC}}
	</div>		</div>
	<~~big><b~~>Email Templates</~~b></big><br~~>		<div class="pageTitle">Email Templates</div>

	Email templates allow you to configure pre-written emails that can be easily accessed and modified when needed. These could be used for standard messages that would be frequently sent to students. Maybe a Getting Started guide, a Birthday greeting, or the contents of a notification.<br>		Email templates allow you to configure pre-written emails that can be easily accessed and modified when needed. These could be used for standard messages that would be frequently sent to students. Maybe a Getting Started guide, a Birthday greeting, or the contents of a notification.<br>

Redrock at 18:45, 25 November 2024

2024-11-25T18:45:14Z

← Older revision		Revision as of 18:45, 25 November 2024
Line 71:		Line 71:
	* [[TracCloudGuideGlobalNotifications\|Notification Types]] - Uses email templates to generate emails.		* [[TracCloudGuideGlobalNotifications\|Notification Types]] - Uses email templates to generate emails.

	[[Category:TracCloud]]		[[Category:TracCloud Manual]]
	</div>		</div>

Redrock: Redrock moved page TracCloudGuideGlobalTemplates to TracCloud: Email Templates

2024-11-12T15:46:21Z

Redrock moved page TracCloud: Email Templates to TracCloud: Email Templates

← Older revision	Revision as of 15:46, 12 November 2024
(No difference)

Redrock at 22:54, 15 May 2024

2024-05-15T22:54:25Z

← Older revision		Revision as of 22:54, 15 May 2024
Line 1:		Line 1:
	{{TracCloudGuideTabs}}		{{TracCloudGuideTabs}}
	<div class="tcWidgetPage">		<div class="tcWidgetPage">
	<div class="~~categoryWide~~">		<div class="categoryWider">
	{{TracCloudGuideGlobalTOC}}		{{TracCloudGuideGlobalTOC}}
	</div>		</div>