TracCloud: Dissertation Scheduling - Revision history

Redrock at 17:31, 1 July 2026

2026-07-01T17:31:01Z

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	For information on purchasing the Dissertation Scheduling Module, reach out to [mailto:sales@go-redrock.com sales@go-redrock.com]<br>		For information on purchasing the Dissertation Scheduling Module, reach out to [mailto:sales@go-redrock.com sales@go-redrock.com]<br>
	For Dissertation Scheduling functionality questions, reach out to [mailto:helpdesk@go-redrock.com helpdesk@go-redrock.com]		For Dissertation Scheduling functionality questions, reach out to [mailto:helpdesk@go-redrock.com helpdesk@go-redrock.com]

	~~<hr>~~
	~~<i>See Also:</i>~~

	~~[[TracCloud_Report:_Cases_Listing\|Example]]~~

	[[Category:TracCloud Manual]]		[[Category:TracCloud Manual]]

Redrock at 17:30, 1 July 2026

2026-07-01T17:30:02Z

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	Options for this feature are found in Other ➜ Other Options ➜ Preferences ➜ Dissertation Scheduling.		Options for this feature are found in Other ➜ Other Options ➜ Preferences ➜ Dissertation Scheduling.

	[[File:756705.png\|~~700px~~]]<~~br><br~~>		<div class='scrollImage'>
			[[File:756705.png\|800px]]
			</div>

	* <b>Profile for Dissertation Appointments</b> (required)		* <b>Profile for Dissertation Appointments</b> (required)
	::Choose the profile that faculty will be able to find and commit to appointments in.		: Choose the profile that faculty will be able to find and commit to appointments in.

	* <b>Department/Program Title</b>		* <b>Department/Program Title</b>
	::Enter your preferred phrasing for the program/department field.		: Enter your preferred phrasing for the program/department field.

	* <b>Faculty Link Field</b>		* <b>Faculty Link Field</b>
	::This is the field that links appointments to faculty. This should almost always be set to: <nowiki>Appointments.CustomData->>'$.FacultyID'</nowiki>		: This is the field that links appointments to faculty. This should almost always be set to: <nowiki>Appointments.CustomData->>'$.FacultyID'</nowiki>

	* <b>Appointment Program Link ~~Field~~</b>		* <b>Appointment Program Link Fields</b> and '''College Link Field'''
	:~~:This~~ should be the appointment [[TracCloud:_Custom_Field\|custom ~~field~~]] containing the program ~~code~~.		: These should be the appointment [[TracCloud:_Custom_Field\|custom fields]] containing the program codes and college. If a faculty's program/college matches any of these, they will not be able to join the appointment.

	* <b>faculty Program Link Field</b>		* <b>faculty Program Link Field</b> and '''College Link Field'''
	::The faculty equivalent of the above field.~~<br><br>~~		: The faculty equivalent of the above field.

	~~[[File~~:~~416677.png\|700px]]<br><br>~~		* '''HTML Fields'''
			: These fields determine how the dissertation scheduling interface displays. An example preset can be found below.
	~~This~~ fields determine how the ~~faculty-facing appointment list~~ displays. ~~The settings for the display at the top of this article~~ can be found below.

	<hr>		<hr>

Redrock at 17:51, 17 June 2026

2026-06-17T17:51:37Z

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Redrock at 15:41, 16 June 2026

2026-06-16T15:41:54Z

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Redrock at 15:05, 16 June 2026

2026-06-16T15:05:16Z

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	[[Category:TracCloud Manual]]		[[Category:TracCloud Manual]]
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Redrock at 23:31, 12 June 2026

2026-06-12T23:31:22Z

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	[[File:510532.png\|800px]]		[[File:510532.png\|800px]]

	~~<hr>~~		===Configuration===
	==~~<b>~~Configuration~~</b>~~==

	Options for this feature are found in ~~<i>~~Other > Other Options > Preferences > Dissertation Scheduling~~</i>~~.		Options for this feature are found in Other ➜ Other Options ➜ Preferences ➜ Dissertation Scheduling.

	[[File:756705.png\|700px]]<br><br>		[[File:756705.png\|700px]]<br><br>
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	::The link provided in the bottom of this menu is what faculty will need to visit to search for appointments. This can be provided in batch emails, embedded in the [[TracCloud:_Welcome_Messages\|welcome message]], etc.		::The link provided in the bottom of this menu is what faculty will need to visit to search for appointments. This can be provided in batch emails, embedded in the [[TracCloud:_Welcome_Messages\|welcome message]], etc.

	Additionally, it's important to keep in mind that when a faculty member commits to an appointment, they will be sent a copy of the [[TracCloud:_Emails\|consultant confirmation email]]. You may want to utilize Twig to greet the faculty instead of the consultant, which can be accomplished with [[TracCloud:_Twig\|Twig]]. Go to ~~<i>~~Other > Other Options > Profiles > [Your ~~Profile~~] > Prefs > Emails > Confirmation Emails > Consultant confirmation email~~</i>~~. An example for how you can change this email if the faculty is the recipient can be seen below.		Additionally, it's important to keep in mind that when a faculty member commits to an appointment, they will be sent a copy of the [[TracCloud:_Emails\|consultant confirmation email]]. You may want to utilize Twig to greet the faculty instead of the consultant, which can be accomplished with [[TracCloud:_Twig\|Twig]]. Go to Other ➜ Other Options ➜ Profiles ➜ [Your profile] ➜ Prefs ➜ Emails ➜ Confirmation Emails ➜ Consultant confirmation email. An example for how you can change this email if the faculty is the recipient can be seen below.

	<syntaxhighlight lang="twig">		<syntaxhighlight lang="twig">

Redrock at 19:26, 1 June 2026

2026-06-01T19:26:45Z

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	The Dissertation Scheduling feature allows faculty to join existing student appointments for programs other than their own. Faculty will see a view similar to the example below, but this can be customized for your instance. A program custom field will need to be created in both the appointment record and the faculty record to manage this linkage.		The Dissertation Scheduling feature allows faculty to join existing student appointments for programs other than their own. Faculty will see a view similar to the example below, but this can be customized for your instance. A program custom field will need to be created in both the appointment record and the faculty record to manage this linkage.

	From the provided list, a faculty member will click the ~~appointment~~ they wish to join. This will send them a confirmation email and will link that appointment to them so that other faculty ~~cannot also join that appointment~~.		From the provided list of appointments, a faculty member will click the one they wish to join. This will send them a confirmation email and will link that appointment to them so that other faculty won't see it in their results.

	[[File:510532.png\|800px]]		[[File:510532.png\|800px]]

Redrock at 19:25, 1 June 2026

2026-06-01T19:25:55Z

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	<div class="pageTitle">Dissertation Scheduling</div>		<div class="pageTitle">Dissertation Scheduling</div>

	The Dissertation Scheduling feature allows faculty to join existing student appointments for programs other than their own. Faculty will see a view similar to the example below, but this can be customized for your instance~~. They will see appointments for <i>programs</i> other than their own~~. A program custom field will need to be created in both the appointment record and the faculty record to manage this ~~linking~~.		The Dissertation Scheduling feature allows faculty to join existing student appointments for programs other than their own. Faculty will see a view similar to the example below, but this can be customized for your instance. A program custom field will need to be created in both the appointment record and the faculty record to manage this linkage.

	From the provided list, a faculty member will click the appointment they wish to join. This will send them a confirmation email and will link that appointment to them so that other faculty cannot also join that appointment.		From the provided list, a faculty member will click the appointment they wish to join. This will send them a confirmation email and will link that appointment to them so that other faculty cannot also join that appointment.

Redrock at 19:19, 1 June 2026

2026-06-01T19:19:51Z

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	~~{{WIP}}~~
	{{TracCloudGuideTabs}}		{{TracCloudGuideTabs}}
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	[[TracCloud_Report:_Cases_Listing\|Example]]		[[TracCloud_Report:_Cases_Listing\|Example]]

	~~<!--~~[[Category:TracCloud Manual]]~~-->~~		[[Category:TracCloud Manual]]
	</div>		</div>

Redrock at 19:19, 1 June 2026

2026-06-01T19:19:33Z

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	* <b>Department/Program Title</b>		* <b>Department/Program Title</b>
	::		::Enter your preferred phrasing for the program/department field.

	* <b>Faculty Link Field</b>		* <b>Faculty Link Field</b>
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	[[File:104641.png\|600px]]		[[File:104641.png\|600px]]

	~~<hr>~~

	~~<hr>~~
	~~==<b>Usage</b>==~~
	<hr>		<hr>