TracCloud: Custom Fields - Revision history

Redrock at 21:37, 13 October 2026

2026-10-13T21:37:21Z

← Older revision		Revision as of 21:37, 13 October 2026
Line 123:		Line 123:
	* <b>Item Width</b> ("Image Pop Field" fields only)		* <b>Item Width</b> ("Image Pop Field" fields only)
	::The distance between icons. Setting this below 35 is not recommended. If left blank, the default is 50.<br><br>		::The distance between icons. Setting this below 35 is not recommended. If left blank, the default is 50.<br><br>

			* <b>[Advanced] Prefix HTML</b>
			::This field allows you to add style overrides to all custom fields that appear on the same page as the one you're editing. This is typically used to change the color or style of the text, to make fields more clear or stylistically aligned with your system theme. The example below would change the label color to blue. Style overrides will not apply to fields where ''Start on a New Line'' is checked.
			::<syntaxhighlight lang='html'>
			<style>
			div[data-customloc] label {color:blue !important;}
			</style>
			</syntaxhighlight>
			::[[File:540591.png\|400px]]<br><br>

	* <b>Delete</b>		* <b>Delete</b>

Redrock at 23:37, 9 October 2026

2026-10-09T23:37:49Z

← Older revision		Revision as of 23:37, 9 October 2026
Line 92:		Line 92:

	* <b>Field, Menu, or Radio Choices</b> and <b># Lines</b>		* <b>Field, Menu, or Radio Choices</b> and <b># Lines</b>
	::Depending on which Field Entry Type is used, this option will change. “Field, Menu, or Radio Choices” allows you to list out your various options for multiple-choice questions. “# Lines” determines the size of text boxes for essay fields.~~<br>~~<br>		::Depending on which Field Entry Type is used, this option will change. “Field, Menu, or Radio Choices” allows you to list out your various options for multiple-choice questions. “# Lines” determines the size of text boxes for essay fields.
			::Special queries can be used to generate a list of records in the system. Keep in mind in reports these will show the sequence numbers of the chosen option rather than the option name.
			::[[File:979682.png\|400px]]
			::[[File:523537.png\|400px]]
			::{\| class="wikitable"
			\|-
			! Option !! Description
			\|-
			\| JSON:reasons?allowBlank=false&active=true&centerID=2 \|\| A list of active reasons for center sequence 2, not including a blank option.
			\|-
			\| JSON:consultants?allowBlank=true&active=true&centerID=2 \|\| A list of active consultants for center sequence 2, including a blank option.
			\|}<br>

	* <b>Relative Width</b>		* <b>Relative Width</b>

Redrock at 17:27, 17 June 2026

2026-06-17T17:27:46Z

← Older revision		Revision as of 17:27, 17 June 2026
Line 1:		Line 1:
			<div class="categoryDynamic">
	{{TracCloudGuideTabs}}		{{TracCloudGuideTabs}}
	~~<div class="tcWidgetPage">~~
	~~<div class="categoryDynamic">~~
	{{TracCloudGuideGlobalTOC}}		{{TracCloudGuideGlobalTOC}}
	</div>		</div>
Line 282:		Line 281:

	* [[TracCloudST\|SurveyTrac]]		* [[TracCloudST\|SurveyTrac]]

	~~</div>~~

Redrock at 23:20, 12 June 2026

2026-06-12T23:20:54Z

← Older revision		Revision as of 23:20, 12 June 2026
Line 6:		Line 6:
	<div class="pageTitle">Custom Fields</div>		<div class="pageTitle">Custom Fields</div>

	Custom fields can be configured throughout TracCloud to store additional data that your campus may require. These custom fields can be displayed in [[TracCloudGuideListingsStudents\|student profiles]], [[TracCloudGuideBasicsSchedule\|appointments]], [[TracCloudGuideListingsVisits\|visits]], [[TracCloudGuideListingsFaculty\|faculty]], [[TracCloudGuideListingsRegistrations\|registrations]], and more.~~<br><br>~~		Custom fields can be configured throughout TracCloud to store additional data that your campus may require. These custom fields can be displayed in [[TracCloudGuideListingsStudents\|student profiles]], [[TracCloudGuideBasicsSchedule\|appointments]], [[TracCloudGuideListingsVisits\|visits]], [[TracCloudGuideListingsFaculty\|faculty]], [[TracCloudGuideListingsRegistrations\|registrations]], and more.

	These fields can be viewed just like other standard fields, and can even be used in reports. This data can also be imported from your Student Information System just like the rest of the standard fields, more information on that can be found in our [[TracCloudTechImport\|import]] article.~~<br><br>~~		These fields can be viewed just like other standard fields, and can even be used in reports. This data can also be imported from your Student Information System just like the rest of the standard fields, more information on that can be found in our [[TracCloudTechImport\|import]] article.

	Custom Fields can be managed in ~~<i>~~Other > Other Options > Custom Fields~~</i>~~.		Custom Fields can be managed in Other ➜ Other Options ➜ Custom Fields.

	[[File:5672897.png\|800px]]		[[File:5672897.png\|800px]]<br><br>
	<br><br>

	==Creating a new Custom Field==		===Creating a new Custom Field===

	To begin creating your new custom field, go to ~~<i>~~Other > Other Options > Custom Fields~~</i> and select the <b>~~Add new field~~</b> button~~. This will open the custom field entry screen where you can begin to customize your new field.~~<br>~~		To begin creating your new custom field, go to Other ➜ Other Options ➜ Custom Fields ➜ Add new field. This will open the custom field entry screen where you can begin to customize your new field.

	[[File:9612525.png\|800px]]		[[File:9612525.png\|800px]]<br><br>
	<br><br>

	* <b>Profile</b>		* <b>Profile</b>

Redrock at 22:58, 5 June 2026

2026-06-05T22:58:42Z

← Older revision		Revision as of 22:58, 5 June 2026
Line 175:		Line 175:
	::<b>Document</b> allows users to upload a document to the field. If this entry type is chosen, you can optionally list allowed file types in the <i>Field, Menu or Radio Choices</i> box (e.g., ".txt,.docx"). This custom field type is not compatible with the Appointment, Document, or Visit - Q2 Raise Hand locations.		::<b>Document</b> allows users to upload a document to the field. If this entry type is chosen, you can optionally list allowed file types in the <i>Field, Menu or Radio Choices</i> box (e.g., ".txt,.docx"). This custom field type is not compatible with the Appointment, Document, or Visit - Q2 Raise Hand locations.
	::[[File:8127138.png\|350px]]<br><br>		::[[File:8127138.png\|350px]]<br><br>

			::<b>Multi-Document</b> is similar to the above, but allows uploading multiple documents to one field.
			::[[File:460606.png\|350px]]<br><br>

	::<b>Label (non-entry)</b> allows you to add text without being tied to an entry field.		::<b>Label (non-entry)</b> allows you to add text without being tied to an entry field.

Redrock at 15:56, 1 June 2026

2026-06-01T15:56:26Z

← Older revision		Revision as of 15:56, 1 June 2026
Line 33:		Line 33:
	::<b>Visit – Student / Consultant</b> displays in the visit record. Typically used with “Asked on log in/out” enabled, that way the student or staff member can input this information from the Log Listing/Kiosk view.		::<b>Visit – Student / Consultant</b> displays in the visit record. Typically used with “Asked on log in/out” enabled, that way the student or staff member can input this information from the Log Listing/Kiosk view.

	::<b>Visit - Custom 1/2</b> displays in separate tabs in the visit record, in a similar format to the student tabs described above. This allows you to have multiple sets of custom fields conveniently grouped together in separate spaces, rather than maintaining a long list of fields on a single tab.		::<b>Visit - Custom 1 - 4</b> displays in separate tabs in the visit record, in a similar format to the student tabs described above. This allows you to have multiple sets of custom fields conveniently grouped together in separate spaces, rather than maintaining a long list of fields on a single tab. These tabs can be renamed in your profile's [[TracCloud:_Advanced_Preferences\|advanced preferences]].
	::[[File:461617.png\|500px]]<br>		::[[File:461617.png\|500px]]<br>

Redrock at 15:53, 1 June 2026

2026-06-01T15:53:07Z

← Older revision		Revision as of 15:53, 1 June 2026
Line 126:		Line 126:
	::<b>Single line entry field</b> allows us to either type in a custom response or select an option from the drop-down menu.		::<b>Single line entry field</b> allows us to either type in a custom response or select an option from the drop-down menu.
	::[[File:2347267.png\|450px]]<br><br>		::[[File:2347267.png\|450px]]<br><br>

			::<b>Date/Time field</b> provides a date and time chooser, which will store the answer as YYYY-MM-DD HH:MM:SS.
			::[[File:580470.png\|450px]]<br><br>

			::<b>Date field</b> similar to above, but without the time.
			::[[File:564750.png\|450px]]<br><br>

	::<b>Text Entry Area</b> provides a text box that we can write anything we’d like in. If this option is selected, we can specify how many lines tall this box is by default.		::<b>Text Entry Area</b> provides a text box that we can write anything we’d like in. If this option is selected, we can specify how many lines tall this box is by default.

Redrock at 20:38, 27 May 2026

2026-05-27T20:38:55Z

@@ Line 251: / Line 251: @@
 </div>
 [[Category:TracCloud Manual]]
 <hr>

Redrock at 21:05, 19 May 2026

2026-05-19T21:05:55Z

← Older revision		Revision as of 21:05, 19 May 2026
Line 28:		Line 28:
	::This determines where the field displays. There are several locations available:		::This determines where the field displays. There are several locations available:

	::<b>Student – Campus / Other Info / Custom1-5</b> displays within one of these tabs on student profiles. The name of the “Custom” tabs can be changed in your [[TracCloudGuideGlobalStudentFields\|Student Entry Choices]] preferences.<br>		::<b>Student – Campus / Other Info / Custom1-5</b> displays within one of these tabs on student profiles. The name of the “Custom” tabs can be changed in your [[TracCloudGuideGlobalStudentFields\|Student Entry Choices]] preferences. The purpose of separating these fields onto separate tabs is both for better organization of custom fields and for permissions management, as access to each of these tabs can be managed in [[TracCloud:_Permission_Groups\|permission groups.]]<br>
	::[[File:2934944.png\|500px]]<br>		::[[File:2934944.png\|500px]]<br>

	::<b>Visit – Student / Consultant</b> displays in the visit record. Typically used with “Asked on log in/out” enabled, that way the student or staff member can input this information from the Log Listing/Kiosk view.		::<b>Visit – Student / Consultant</b> displays in the visit record. Typically used with “Asked on log in/out” enabled, that way the student or staff member can input this information from the Log Listing/Kiosk view.

	::<b>Visit - Custom 1/2</b> displays in separate tabs in the visit record.		::<b>Visit - Custom 1/2</b> displays in separate tabs in the visit record, in a similar format to the student tabs described above. This allows you to have multiple sets of custom fields conveniently grouped together in separate spaces, rather than maintaining a long list of fields on a single tab.
			::[[File:461617.png\|500px]]<br>

	::<b>Visit - Q2 Raise Hand</b> displays on the <i>Raise Hand</i> prompt for [[TracCloudQ2\|Q2]], applying to Q2Remote and when raising a hand from the Log Listing.		::<b>Visit - Q2 Raise Hand</b> displays on the <i>Raise Hand</i> prompt for [[TracCloudQ2\|Q2]], applying to Q2Remote and when raising a hand from the Log Listing.

Redrock at 15:03, 11 May 2026

2026-05-11T15:03:18Z

← Older revision		Revision as of 15:03, 11 May 2026
Line 32:		Line 32:

	::<b>Visit – Student / Consultant</b> displays in the visit record. Typically used with “Asked on log in/out” enabled, that way the student or staff member can input this information from the Log Listing/Kiosk view.		::<b>Visit – Student / Consultant</b> displays in the visit record. Typically used with “Asked on log in/out” enabled, that way the student or staff member can input this information from the Log Listing/Kiosk view.

			::<b>Visit - Custom 1/2</b> displays in separate tabs in the visit record.

	::<b>Visit - Q2 Raise Hand</b> displays on the <i>Raise Hand</i> prompt for [[TracCloudQ2\|Q2]], applying to Q2Remote and when raising a hand from the Log Listing.		::<b>Visit - Q2 Raise Hand</b> displays on the <i>Raise Hand</i> prompt for [[TracCloudQ2\|Q2]], applying to Q2Remote and when raising a hand from the Log Listing.