TracCloud: Custom Fields - Revision history

Redrock at 21:05, 19 May 2026

2026-05-19T21:05:55Z

← Older revision		Revision as of 21:05, 19 May 2026
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	::This determines where the field displays. There are several locations available:		::This determines where the field displays. There are several locations available:

	::<b>Student – Campus / Other Info / Custom1-5</b> displays within one of these tabs on student profiles. The name of the “Custom” tabs can be changed in your [[TracCloudGuideGlobalStudentFields\|Student Entry Choices]] preferences.<br>		::<b>Student – Campus / Other Info / Custom1-5</b> displays within one of these tabs on student profiles. The name of the “Custom” tabs can be changed in your [[TracCloudGuideGlobalStudentFields\|Student Entry Choices]] preferences. The purpose of separating these fields onto separate tabs is both for better organization of custom fields and for permissions management, as access to each of these tabs can be managed in [[TracCloud:_Permission_Groups\|permission groups.]]<br>
	::[[File:2934944.png\|500px]]<br>		::[[File:2934944.png\|500px]]<br>

	::<b>Visit – Student / Consultant</b> displays in the visit record. Typically used with “Asked on log in/out” enabled, that way the student or staff member can input this information from the Log Listing/Kiosk view.		::<b>Visit – Student / Consultant</b> displays in the visit record. Typically used with “Asked on log in/out” enabled, that way the student or staff member can input this information from the Log Listing/Kiosk view.

	::<b>Visit - Custom 1/2</b> displays in separate tabs in the visit record.		::<b>Visit - Custom 1/2</b> displays in separate tabs in the visit record, in a similar format to the student tabs described above. This allows you to have multiple sets of custom fields conveniently grouped together in separate spaces, rather than maintaining a long list of fields on a single tab.
			::[[File:461617.png\|500px]]<br>

	::<b>Visit - Q2 Raise Hand</b> displays on the <i>Raise Hand</i> prompt for [[TracCloudQ2\|Q2]], applying to Q2Remote and when raising a hand from the Log Listing.		::<b>Visit - Q2 Raise Hand</b> displays on the <i>Raise Hand</i> prompt for [[TracCloudQ2\|Q2]], applying to Q2Remote and when raising a hand from the Log Listing.

Redrock at 15:03, 11 May 2026

2026-05-11T15:03:18Z

← Older revision		Revision as of 15:03, 11 May 2026
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	::<b>Visit – Student / Consultant</b> displays in the visit record. Typically used with “Asked on log in/out” enabled, that way the student or staff member can input this information from the Log Listing/Kiosk view.		::<b>Visit – Student / Consultant</b> displays in the visit record. Typically used with “Asked on log in/out” enabled, that way the student or staff member can input this information from the Log Listing/Kiosk view.

			::<b>Visit - Custom 1/2</b> displays in separate tabs in the visit record.

	::<b>Visit - Q2 Raise Hand</b> displays on the <i>Raise Hand</i> prompt for [[TracCloudQ2\|Q2]], applying to Q2Remote and when raising a hand from the Log Listing.		::<b>Visit - Q2 Raise Hand</b> displays on the <i>Raise Hand</i> prompt for [[TracCloudQ2\|Q2]], applying to Q2Remote and when raising a hand from the Log Listing.

Redrock at 22:08, 20 April 2026

2026-04-20T22:08:31Z

← Older revision		Revision as of 22:08, 20 April 2026
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	::<b>Appointment – Student / Consultant</b> will appear during the [[TracCloudGuideBasicsSchedule\|appointment booking]] process, with separate tabs containing different questions for students or consultants. This location is also unique in that it's the only custom field location that can be center-specific. After selecting this location and a specific profile, additional options will become available to only show this field for a certain center or exclude it from a certain center.		::<b>Appointment – Student / Consultant</b> will appear during the [[TracCloudGuideBasicsSchedule\|appointment booking]] process, with separate tabs containing different questions for students or consultants. This location is also unique in that it's the only custom field location that can be center-specific. After selecting this location and a specific profile, additional options will become available to only show this field for a certain center or exclude it from a certain center.

			::<b>Appointment Invite</b> will appear inside the [[TracCloud:_Appointment_Invites\|appointment invite]] form.

	::<b>Availability</b> appears in [[TracCloudGuideBasicsSchedule\|availability blocks]] under the 'Notes' tab.		::<b>Availability</b> appears in [[TracCloudGuideBasicsSchedule\|availability blocks]] under the 'Notes' tab.

Redrock at 18:20, 7 April 2026

2026-04-07T18:20:23Z

← Older revision		Revision as of 18:20, 7 April 2026
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	<hr>		<hr>
	<!-------------------------------------------- Field Entry Type Examples -------------------------------------------->		<!-------------------------------------------- Field Entry Type Examples -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big><b~~>Field Entry Type Examples~~</b></big>~~</div><div class="mw-collapsible mw-collapsed">		<div class='collapsible'>Field Entry Type Examples</div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>

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	<hr>		<hr>
	<!-------------------------------------------- Custom Field Groups -------------------------------------------->		<!-------------------------------------------- Custom Field Groups -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big><b~~>Custom Field Groups~~</b></big>~~</div><div class="mw-collapsible mw-collapsed">		<div class='collapsible'>Custom Field Groups</div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>

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	[[File:9034472.png\|600px]]		[[File:9034472.png\|600px]]

	</div~~><br><br~~>		</div>
	<hr>		<hr>
	<!-------------------------------------------- Custom Field Listing -------------------------------------------->		<!-------------------------------------------- Custom Field Listing -------------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big><b~~>Custom Field Listing Options~~</b></big>~~</div><div class="mw-collapsible mw-collapsed">		<div class='collapsible'>Custom Field Listing Options</div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>

Redrock at 20:15, 31 March 2026

2026-03-31T20:15:25Z

← Older revision		Revision as of 20:15, 31 March 2026
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	::Deletes the custom field. We would recommend deactivating the field instead, but if there’s no data tied to it yet or the data needs to be deleted, then this option is available.<br><br>		::Deletes the custom field. We would recommend deactivating the field instead, but if there’s no data tied to it yet or the data needs to be deleted, then this option is available.<br><br>

	<~~div class="line"></div~~>		<hr>
	<!-------------------------------------------- Field Entry Type Examples -------------------------------------------->		<!-------------------------------------------- Field Entry Type Examples -------------------------------------------->
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Field Entry Type Examples</b></big></div><div class="mw-collapsible mw-collapsed">		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Field Entry Type Examples</b></big></div><div class="mw-collapsible mw-collapsed">
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	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>
	<!-------------------------------------------- Custom Field Groups -------------------------------------------->		<!-------------------------------------------- Custom Field Groups -------------------------------------------->
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Custom Field Groups</b></big></div><div class="mw-collapsible mw-collapsed">		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Custom Field Groups</b></big></div><div class="mw-collapsible mw-collapsed">
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	</div><br><br>		</div><br><br>
	<~~div class="line"></div~~>		<hr>
	<!-------------------------------------------- Custom Field Listing -------------------------------------------->		<!-------------------------------------------- Custom Field Listing -------------------------------------------->
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Custom Field Listing Options</b></big></div><div class="mw-collapsible mw-collapsed">		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Custom Field Listing Options</b></big></div><div class="mw-collapsible mw-collapsed">

Redrock at 23:28, 30 March 2026

2026-03-30T23:28:33Z

← Older revision		Revision as of 23:28, 30 March 2026
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	{{TracCloudGuideTabs}}		{{TracCloudGuideTabs}}
	<div class="tcWidgetPage">		<div class="tcWidgetPage">
	<div class="~~categoryWider~~">		<div class="categoryDynamic">
	{{TracCloudGuideGlobalTOC}}		{{TracCloudGuideGlobalTOC}}
	</div>		</div>

Redrock: Removed protection from "TracCloud: Custom Fields"

2026-03-30T22:01:03Z

Removed protection from "TracCloud: Custom Fields"

← Older revision	Revision as of 22:01, 30 March 2026
(No difference)

Redrock at 18:17, 28 January 2026

2026-01-28T18:17:53Z

← Older revision		Revision as of 18:17, 28 January 2026
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	::<b>Availability</b> appears in [[TracCloudGuideBasicsSchedule\|availability blocks]] under the 'Notes' tab.		::<b>Availability</b> appears in [[TracCloudGuideBasicsSchedule\|availability blocks]] under the 'Notes' tab.

	::<b>~~Consultant~~</b> ~~displays~~ in [[~~TracCloudGuideProfileStaff~~\|~~consultant profiles~~]] under the ~~“Contact & Other Data”~~ tab.		::<b>Center</b> appears in [[TracCloud:_Centers\|center records]] under the 'General' tab.

	::<b>~~Faculty~~</b> ~~displays within~~ [[~~TracCloudGuideListingsFaculty~~\|~~faculty~~]] ~~profiles~~.		::<b>Consultant</b> appears in [[TracCloudGuideProfileStaff\|consultant profiles]] under the “Contact & Other Data” tab.

	::<b>~~Outstanding Requests~~</b> ~~displays in the~~ [[~~TracCloud:_Report_Unable_to_Find_Appointment~~\|~~outstanding appointment requests~~]] ~~submission form to students and in the request itself~~.		::<b>Faculty</b> appears within [[TracCloudGuideListingsFaculty\|faculty]] profiles.

	::<b>Registration</b> appears ~~within~~ [[TracCloudGuideListingsRegistrations\|registration]] records. Frequently used for additional enrollment data or midterm grades.		::<b>Outstanding Requests</b> appears in the [[TracCloud:_Report_Unable_to_Find_Appointment\|outstanding appointment requests]] submission form to students and in the request itself.

			::<b>Registration</b> appears in [[TracCloudGuideListingsRegistrations\|registration]] records. Frequently used for additional enrollment data or midterm grades.

	::<b>Reason</b> appears within each of your [[TracCloudGuideProfileReasons\|Reasons]]. Possibly a description of the purpose of the reason, or any additional information that staff may need to reference when making changes later.		::<b>Reason</b> appears within each of your [[TracCloudGuideProfileReasons\|Reasons]]. Possibly a description of the purpose of the reason, or any additional information that staff may need to reference when making changes later.
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	::<b>Section</b> appears in each [[TracCloudGuideListingsSections\|section]] record.		::<b>Section</b> appears in each [[TracCloudGuideListingsSections\|section]] record.

	::<b>Certification</b> appears ~~within~~ [[TracCloudGuideProfileStaff#Certifications\|consultant certifications]].		::<b>Certification</b> appears in [[TracCloudGuideProfileStaff#Certifications\|consultant certifications]].

	::<b>Document</b> appears in the [[TracCloudGuideGlobalDocs\|document entry screen and during document upload]].<br><br>		::<b>Document</b> appears in the [[TracCloudGuideGlobalDocs\|document entry screen and during document upload]].<br><br>

Redrock at 19:37, 31 October 2025

2025-10-31T19:37:26Z

← Older revision		Revision as of 19:37, 31 October 2025
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	::[[File:4725114.png\|400px]]<br><br>		::[[File:4725114.png\|400px]]<br><br>

	::<b>Header (non-entry)</b> is similar to Info, but displays in a larger underlined font.		::<b>Header (non-entry)</b> is similar to Info, but displays in a larger underlined font. If multiple headers are present in student accounts, hyperlinks will be available along the top of the tab to jump to that section of the page.
	::[[File:9140377.png\|500px]]<br><br>		::[[File:9140377.png\|500px]]<br><br>

Redrock at 16:40, 29 July 2025

2025-07-29T16:40:32Z

← Older revision		Revision as of 16:40, 29 July 2025
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	{{TracCloudGuideGlobalTOC}}		{{TracCloudGuideGlobalTOC}}
	</div>		</div>
	<~~big><b~~>Custom Fields</~~big></b><br~~>		<div class="pageTitle">Custom Fields</div>

	Custom fields can be configured throughout TracCloud to store additional data that your campus may require. These custom fields can be displayed in [[TracCloudGuideListingsStudents\|student profiles]], [[TracCloudGuideBasicsSchedule\|appointments]], [[TracCloudGuideListingsVisits\|visits]], [[TracCloudGuideListingsFaculty\|faculty]], [[TracCloudGuideListingsRegistrations\|registrations]], and more.<br><br>		Custom fields can be configured throughout TracCloud to store additional data that your campus may require. These custom fields can be displayed in [[TracCloudGuideListingsStudents\|student profiles]], [[TracCloudGuideBasicsSchedule\|appointments]], [[TracCloudGuideListingsVisits\|visits]], [[TracCloudGuideListingsFaculty\|faculty]], [[TracCloudGuideListingsRegistrations\|registrations]], and more.<br><br>

← Older revision		Revision as of 22:08, 20 April 2026
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	::<b>Appointment – Student / Consultant</b> will appear during the [[TracCloudGuideBasicsSchedule\|appointment booking]] process, with separate tabs containing different questions for students or consultants. This location is also unique in that it's the only custom field location that can be center-specific. After selecting this location and a specific profile, additional options will become available to only show this field for a certain center or exclude it from a certain center.		::<b>Appointment – Student / Consultant</b> will appear during the [[TracCloudGuideBasicsSchedule\|appointment booking]] process, with separate tabs containing different questions for students or consultants. This location is also unique in that it's the only custom field location that can be center-specific. After selecting this location and a specific profile, additional options will become available to only show this field for a certain center or exclude it from a certain center.

			::<b>Appointment Invite</b> will appear inside the [[TracCloud:_Appointment_Invites\|appointment invite]] form.

	::<b>Availability</b> appears in [[TracCloudGuideBasicsSchedule\|availability blocks]] under the 'Notes' tab.		::<b>Availability</b> appears in [[TracCloudGuideBasicsSchedule\|availability blocks]] under the 'Notes' tab.

← Older revision		Revision as of 18:17, 28 January 2026
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	::<b>Availability</b> appears in [[TracCloudGuideBasicsSchedule\|availability blocks]] under the 'Notes' tab.		::<b>Availability</b> appears in [[TracCloudGuideBasicsSchedule\|availability blocks]] under the 'Notes' tab.

	::<b>~~Consultant~~</b> ~~displays~~ in [[~~TracCloudGuideProfileStaff~~\|~~consultant profiles~~]] under the ~~“Contact & Other Data”~~ tab.		::<b>Center</b> appears in [[TracCloud:_Centers\|center records]] under the 'General' tab.

	::<b>~~Faculty~~</b> ~~displays within~~ [[~~TracCloudGuideListingsFaculty~~\|~~faculty~~]] ~~profiles~~.		::<b>Consultant</b> appears in [[TracCloudGuideProfileStaff\|consultant profiles]] under the “Contact & Other Data” tab.

	::<b>~~Outstanding Requests~~</b> ~~displays in the~~ [[~~TracCloud:_Report_Unable_to_Find_Appointment~~\|~~outstanding appointment requests~~]] ~~submission form to students and in the request itself~~.		::<b>Faculty</b> appears within [[TracCloudGuideListingsFaculty\|faculty]] profiles.

	::<b>Registration</b> appears ~~within~~ [[TracCloudGuideListingsRegistrations\|registration]] records. Frequently used for additional enrollment data or midterm grades.		::<b>Outstanding Requests</b> appears in the [[TracCloud:_Report_Unable_to_Find_Appointment\|outstanding appointment requests]] submission form to students and in the request itself.

			::<b>Registration</b> appears in [[TracCloudGuideListingsRegistrations\|registration]] records. Frequently used for additional enrollment data or midterm grades.

	::<b>Reason</b> appears within each of your [[TracCloudGuideProfileReasons\|Reasons]]. Possibly a description of the purpose of the reason, or any additional information that staff may need to reference when making changes later.		::<b>Reason</b> appears within each of your [[TracCloudGuideProfileReasons\|Reasons]]. Possibly a description of the purpose of the reason, or any additional information that staff may need to reference when making changes later.
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	::<b>Section</b> appears in each [[TracCloudGuideListingsSections\|section]] record.		::<b>Section</b> appears in each [[TracCloudGuideListingsSections\|section]] record.

	::<b>Certification</b> appears ~~within~~ [[TracCloudGuideProfileStaff#Certifications\|consultant certifications]].		::<b>Certification</b> appears in [[TracCloudGuideProfileStaff#Certifications\|consultant certifications]].

	::<b>Document</b> appears in the [[TracCloudGuideGlobalDocs\|document entry screen and during document upload]].<br><br>		::<b>Document</b> appears in the [[TracCloudGuideGlobalDocs\|document entry screen and during document upload]].<br><br>