TracCloud: Centers - Revision history

Redrock at 20:49, 17 June 2026

2026-06-17T20:49:53Z

← Older revision		Revision as of 20:49, 17 June 2026
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	===Creating a Center===		==Creating a Center==
	The hamburger menu {{#fas:bars}} contains the option to create a new center. Once clicked, you will be taken to the General tab where you can start configuring your new center.		The hamburger menu {{#fas:bars}} contains the option to create a new center. Once clicked, you will be taken to the General tab where you can start configuring your new center.

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	: The [[TracCloud:_Reasons\|reasons]] assigned to this center. This controls which reasons are displayed when searching for and booking appointments, as well as the options available during kiosk logins.		: The [[TracCloud:_Reasons\|reasons]] assigned to this center. This controls which reasons are displayed when searching for and booking appointments, as well as the options available during kiosk logins.

	===Additional tab===		==Additional tab==
	This tab contains information about the center that can be viewed from the search availability results screen. If preferred, [[TracCloud:_Location,_Hours_and_Description\|a profile-wide default can be set rather than entering a unique description for every center.]] The center description takes priority if both are filled out.		This tab contains information about the center that can be viewed from the search availability results screen. If preferred, [[TracCloud:_Location,_Hours_and_Description\|a profile-wide default can be set rather than entering a unique description for every center.]] The center description takes priority if both are filled out.

Redrock at 20:47, 17 June 2026

2026-06-17T20:47:16Z

Redrock at 20:33, 17 June 2026

2026-06-17T20:33:22Z

Show changes

Redrock at 16:56, 17 June 2026

2026-06-17T16:56:49Z

← Older revision		Revision as of 16:56, 17 June 2026
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	{{TracCloudGuideTabs}}		{{TracCloudGuideTabs}}
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	{{TracCloudGuideProfileTOC}}		{{TracCloudGuideProfileTOC}}
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	[[Category:TracCloud Manual]]		[[Category:TracCloud Manual]]
	~~</div>~~

Redrock at 22:17, 11 June 2026

2026-06-11T22:17:45Z

← Older revision		Revision as of 22:17, 11 June 2026
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	<div class="pageTitle">Centers</div>		<div class="pageTitle">Centers</div>

	This tab contains all of the centers ~~created in~~ this profile. A center typically represents a department or physical location on campus. Another way to think about centers is as buckets for your visits and scheduling data, allowing you to control who has access to each center's data based on [[TracCloud:_Permission_Groups\|permission group]]. This also allows for easy reporting by center, where most reports have simple checkboxes to choose which ones to pull data from.		This tab, found in Other ➜ Other Options ➜ Profiles ➜ [Your Profile] ➜ Centers, contains all of the centers linked to this profile. A center typically represents a department or physical location on campus. Another way to think about centers is as buckets for your visits and scheduling data, allowing you to control who has access to each center's data based on [[TracCloud:_Permission_Groups\|permission group]]. This also allows for easy reporting by center, where most reports have simple checkboxes to choose which ones to pull data from.

	While you can create a center for any purpose, ~~here are~~ some common examples ~~used in TracCloud~~.		While you can create a center for any purpose, some common examples include: Academic Coaching, Accessibility Services, Adult Education, Advising, Athletics, Career, Computer Use, Engineering, Exam Proctoring, Finanical Aid, Fitness, Food Pantry, Language Lab, Library, Math Lab, Music, Nursing, Open Study, Peer Mentoring, Peer Tutoring, Professional Development, Skills Lab, Special Events, Student Wellness, Supplemental Instruction, Testing Services, TRIO Tutoring, Tutor Training, Tutoring Services, Veteran Services, and Writing Centers.<br>

	~~<div style="text-align:center">~~
	<b>Academic Coaching • Accessibility Services • Adult Education • Advising • Athletics • Career • Computer Use • Engineering • Exam Proctoring • Finanical Aid • Fitness • Food Pantry • Language Lab • Library • Math Lab • Music • Nursing • Open Study • Peer Mentoring • Peer Tutoring • Professional Development • Skills Lab • Special Events • Student Wellness • Supplemental Instruction • Testing Services • TRIO Tutoring • Tutor Training • Tutoring Services • Veteran Services • Writing</b>
	~~</div>~~

	~~<i>Other > Other Options > Profiles > [Your Profile] > Centers</i><br>~~
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Redrock at 17:29, 8 April 2026

2026-04-08T17:29:42Z

← Older revision		Revision as of 17:29, 8 April 2026
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	<div class="pageTitle">Centers</div>		<div class="pageTitle">Centers</div>

	~~The Centers~~ tab contains all of the ~~Centers~~ created in this profile. A center ~~can represent~~ a physical ~~center~~, ~~department, or any other division that~~ you ~~may want~~ to ~~designate~~. ~~From this menu~~, we can ~~also see the linked course list and the color designation~~.		This tab contains all of the centers created in this profile. A center typically represents a department or physical location on campus. Another way to think about centers is as buckets for your visits and scheduling data, allowing you to control who has access to each center's data based on [[TracCloud:_Permission_Groups\|permission group]]. This also allows for easy reporting by center, where most reports have simple checkboxes to choose which ones to pull data from.
	<br><br>
			While you can create a center for any purpose, here are some common examples used in TracCloud.

			<div style="text-align:center">
			<b>Academic Coaching • Accessibility Services • Adult Education • Advising • Athletics • Career • Computer Use • Engineering • Exam Proctoring • Finanical Aid • Fitness • Food Pantry • Language Lab • Library • Math Lab • Music • Nursing • Open Study • Peer Mentoring • Peer Tutoring • Professional Development • Skills Lab • Special Events • Student Wellness • Supplemental Instruction • Testing Services • TRIO Tutoring • Tutor Training • Tutoring Services • Veteran Services • Writing</b>
			</div>

	<i>Other > Other Options > Profiles > [Your Profile] > Centers</i><br>		<i>Other > Other Options > Profiles > [Your Profile] > Centers</i><br>
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Redrock at 20:16, 31 March 2026

2026-03-31T20:16:50Z

← Older revision		Revision as of 20:16, 31 March 2026
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	<i>Other > Other Options > Profiles > [Your Profile] > Centers</i><br>		<i>Other > Other Options > Profiles > [Your Profile] > Centers</i><br>
	[[File:7322327.png\|800px]]		[[File:7322327.png\|800px]]
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	==Creating a Center==		==Creating a Center==
	The hamburger icon {{#fas:bars}} button contains the option to create a new center. Once selected, you will be taken to a General tab where you can start configuring your center.		The hamburger icon {{#fas:bars}} button contains the option to create a new center. Once selected, you will be taken to a General tab where you can start configuring your center.

Redrock at 23:26, 30 March 2026

2026-03-30T23:26:39Z

← Older revision		Revision as of 23:26, 30 March 2026
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	{{TracCloudGuideProfileTOC}}		{{TracCloudGuideProfileTOC}}
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Redrock: Removed protection from "TracCloud: Centers"

2026-03-30T22:00:37Z

Removed protection from "TracCloud: Centers"

← Older revision	Revision as of 22:00, 30 March 2026
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Redrock at 19:46, 7 October 2025

2025-10-07T19:46:58Z

← Older revision		Revision as of 19:46, 7 October 2025
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	The Centers tab contains all of the Centers created in this profile. A center can represent a physical center, department, or any other division that you may want to designate. From this menu, we can also see the linked course list and the color designation.		The Centers tab contains all of the Centers created in this profile. A center can represent a physical center, department, or any other division that you may want to designate. From this menu, we can also see the linked course list and the color designation.
	<br><br>		<br><br>
			<i>Other > Other Options > Profiles > [Your Profile] > Centers</i><br>
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← Older revision		Revision as of 20:47, 17 June 2026
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	* '''Inactive'''		* '''Inactive'''
	*: ''Deleting'' centers is almost never recommended, as this will remove the related records (visits, appointments, etc) from student and staff histories and reports. Instead, it's recommend to deactivate a center with this checkbox. This will hide it from view, but keeps the records available for reports or later reactivation.		: ''Deleting'' centers is almost never recommended, as this will remove the related records (visits, appointments, etc) from student and staff histories and reports. Instead, it's recommend to deactivate a center with this checkbox. This will hide it from view, but keeps the records available for reports or later reactivation.

	* '''Profile'''		* '''Profile'''
	*: All of your centers are assigned to a [[TracCloud:_General_Profile_Options\|profile]]. This field displays which profile this particular center has been assigned to. This will default to whichever profile you started creating the center from.		: All of your centers are assigned to a [[TracCloud:_General_Profile_Options\|profile]]. This field displays which profile this particular center has been assigned to. This will default to whichever profile you started creating the center from.

	* '''Center Color'''		* '''Center Color'''
	*: The accent color for this center. This color will be shown in the center list and on the schedule.		: The accent color for this center. This color will be shown in the center list and on the schedule.
	::[[File:6628789.png\|400px]]		: [[File:6628789.png\|400px]]

	* '''Name'''		* '''Name'''
	*: The name of the center, which is displayed to students and staff for scheduling and visit tracking.		: The name of the center, which is displayed to students and staff for scheduling and visit tracking.

	* '''Fund'''		* '''Fund'''
	*: This is an optional field store the fund or payment source for this center. [[TracCloud:_Location,_Hours_and_Description\|Click here for more information on funds and payroll tracking.]]		: This is an optional field store the fund or payment source for this center. [[TracCloud:_Location,_Hours_and_Description\|Click here for more information on funds and payroll tracking.]]

	* '''Ignore consultant specialties for this center (ie Writing Center)'''		* '''Ignore consultant specialties for this center (ie Writing Center)'''
	*: When searching for availabilities, only consultants who are assigned to the chosen subject will appear. I.e., when a staff or student selects MATH101, only consultants who can assist with MATH101 will be displayed. This checkbox disables that filtering, allowing consultants in this center to assist with ''any'' course, regardless of their [[TracCloud:_Course_Lists\|course list]]. This is commonly used for writing centers. This only applies when searching for availabilities from the dashboard and does not have an effect when booking appointments from the staff schedule. The center course list still applies as usual.		: When searching for availabilities, only consultants who are assigned to the chosen subject will appear. I.e., when a staff or student selects MATH101, only consultants who can assist with MATH101 will be displayed. This checkbox disables that filtering, allowing consultants in this center to assist with ''any'' course, regardless of their [[TracCloud:_Course_Lists\|course list]]. This is commonly used for writing centers. This only applies when searching for availabilities from the dashboard and does not have an effect when booking appointments from the staff schedule. The center course list still applies as usual.

	* '''Maximum active visits in this center at one time'''		* '''Maximum active visits in this center at one time'''
	*: By setting a limit in this field, you will prevent more than that number of students from logging into the center at once. When the limit is reached, login attempts will be met with the error "Too many students are currently active in this center. Please try again later." until the total logged in students falls under the limit.		: By setting a limit in this field, you will prevent more than that number of students from logging into the center at once. When the limit is reached, login attempts will be met with the error "Too many students are currently active in this center. Please try again later." until the total logged in students falls under the limit.

	* '''Utilize Students/Consultant Link for this Center (if Defined in Profile)'''		* '''Utilize Students/Consultant Link for this Center (if Defined in Profile)'''
	*: If configured in your [[TracCloudGuideProfileGeneral\|profile settings]], students can be linked with consultants/advisors based on a field in their account. When that student logs in, they will only see consultants that match their linked field. Checking this box enables this feature in this center. This is commonly used for advising centers, where students can only meet with their assigned advisor.		: If configured in your [[TracCloudGuideProfileGeneral\|profile settings]], students can be linked with consultants/advisors based on a field in their account. When that student logs in, they will only see consultants that match their linked field. Checking this box enables this feature in this center. This is commonly used for advising centers, where students can only meet with their assigned advisor.

	* '''Students with Null or Blank Values in Linking field can book with anyone'''		* '''Students with Null or Blank Values in Linking field can book with anyone'''
	*: This option expands on the above, so that if a student does not have any data in their assigned advisor (or other linking) field, they will be allowed to see all consultants in search results. Otherwise, no results will be returned from this center for that student.		: This option expands on the above, so that if a student does not have any data in their assigned advisor (or other linking) field, they will be allowed to see all consultants in search results. Otherwise, no results will be returned from this center for that student.

	* '''Hide on Log / KIOSK Listing Menu'''		* '''Hide on Log / KIOSK Listing Menu'''
	*: Checking this box will remove this center as a choice from the KIOSK and Log Listing menus, as well as from the available center choices when logging into a profile-wide kiosk.		: Checking this box will remove this center as a choice from the KIOSK and Log Listing menus, as well as from the available center choices when logging into a profile-wide kiosk.

	* '''Hide for Work Visits on Consultant Work Login'''		* '''Hide for Work Visits on Consultant Work Login'''
	*: Checking this box will remove this center as a choice when staff members are logging in for [[TracCloudGuideBasicsPayroll\|work visits]].		: Checking this box will remove this center as a choice when staff members are logging in for [[TracCloudGuideBasicsPayroll\|work visits]].

	* '''Course List for this Center'''		* '''Course List for this Center'''
	*: This setting determines which courses are assigned and available in this center. [[TracCloudGuideBasicsCourses\|Click here For more information on Course Lists in general.]] With the exception of "All Courses" lists, it is typically recommended to have a different course list per center to prevent conflicts during later edits.		: This setting determines which courses are assigned and available in this center. [[TracCloudGuideBasicsCourses\|Click here For more information on Course Lists in general.]] With the exception of "All Courses" lists, it is typically recommended to have a different course list per center to prevent conflicts during later edits.

	* '''Allow/Prevent Students'''		* '''Allow/Prevent Students'''
	*: Allow or block students on a specific [[TracCloudGuideGlobalLists\|list]] from logging into or booking appointments in this center. If a list is selected in an ''allow'' field, all other students would be prevented from scheduling or logging in.		: Allow or block students on a specific [[TracCloudGuideGlobalLists\|list]] from logging into or booking appointments in this center. If a list is selected in an ''allow'' field, all other students would be prevented from scheduling or logging in.

	* '''Active Reasons Allowed for This Center'''		* '''Active Reasons Allowed for This Center'''
	*: The [[TracCloud:_Reasons\|reasons]] assigned to this center. This controls which reasons are displayed when searching for and booking appointments, as well as the options available during kiosk logins.		: The [[TracCloud:_Reasons\|reasons]] assigned to this center. This controls which reasons are displayed when searching for and booking appointments, as well as the options available during kiosk logins.

	===Additional tab===		===Additional tab===