TracCloud: ACTP Tutor Training Tracker - Revision history

Redrock at 18:47, 7 April 2026

2026-04-07T18:47:13Z

← Older revision		Revision as of 18:47, 7 April 2026
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	<hr>		<hr>
	<!-------------------------------------- Stage 1 -------------------------------------->		<!-------------------------------------- Stage 1 -------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big~~><b>Stage 1</b> \| Preparation~~</big>~~</div><div class="mw-collapsible mw-collapsed">		<div class='collapsible'><b>Stage 1</b> \| Preparation</div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>

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	<!-------------------------------------- Trainer Logins -------------------------------------->		<!-------------------------------------- Trainer Logins -------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big~~><b>Trainer Initial Login</b> \| Setting Trainer Passwords ~~</big>~~</div><div class="mw-collapsible mw-collapsed">		<div class='collapsible'><b>Trainer Initial Login</b> \| Setting Trainer Passwords</div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>

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	<hr>		<hr>
	<!-------------------------------------- Stage 2 -------------------------------------->		<!-------------------------------------- Stage 2 -------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big~~><b>Stage 2</b> \| Data Collection~~</big>~~</div><div class="mw-collapsible mw-collapsed">		<div class='collapsible'><b>Stage 2</b> \| Data Collection</div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>

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	<!-------------------------------------- Stage 3 -------------------------------------->		<!-------------------------------------- Stage 3 -------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big~~><b>Stage 3</b> \| Progress Reporting ~~</big>~~</div><div class="mw-collapsible mw-collapsed">		<div class='collapsible'><b>Stage 3</b> \| Progress Reporting</div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>

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	<!-------------------------------------- Stage 4 -------------------------------------->		<!-------------------------------------- Stage 4 -------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big~~><b>Stage 4</b> \| Archival~~</big>~~</div><div class="mw-collapsible mw-collapsed">		<div class='collapsible'><b>Stage 4</b> \| Archival</div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>

Redrock at 20:23, 31 March 2026

2026-03-31T20:23:13Z

← Older revision		Revision as of 20:23, 31 March 2026
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	The ACTP Tutor Training Tracker in TracCloud allows coordinators to build curricula, defining groups and topics as well as creating trainer and tutor records. Trainers will then be able to login to TracCloud and upload artifacts to the curriculum groups or observations for the tutors they are assigned to. This article covers what this process looks like from both the coordinator and trainer perspective.		The ACTP Tutor Training Tracker in TracCloud allows coordinators to build curricula, defining groups and topics as well as creating trainer and tutor records. Trainers will then be able to login to TracCloud and upload artifacts to the curriculum groups or observations for the tutors they are assigned to. This article covers what this process looks like from both the coordinator and trainer perspective.

	<~~div class="line"></div~~>		<hr>
	<!-------------------------------------- Stage 1 -------------------------------------->		<!-------------------------------------- Stage 1 -------------------------------------->
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Stage 1</b> \| Preparation</big></div><div class="mw-collapsible mw-collapsed">		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Stage 1</b> \| Preparation</big></div><div class="mw-collapsible mw-collapsed">
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	Stage 1 allows <b>Coordinators</b> to prepare the cohort curriculum and create the trainers and tutors associated with this cohort. The curriculum consists of Groups and Topics. During this stage, <b>Trainers</b> can view the curriculum but cannot make changes.		Stage 1 allows <b>Coordinators</b> to prepare the cohort curriculum and create the trainers and tutors associated with this cohort. The curriculum consists of Groups and Topics. During this stage, <b>Trainers</b> can view the curriculum but cannot make changes.

	<~~div class="line"></div~~>		<hr>

	<b><big>Coordinator's View</b></big>		<b><big>Coordinator's View</b></big>
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	:::<b>Print Tutors</b> will print the list of trainers and tutors.<br><br>		:::<b>Print Tutors</b> will print the list of trainers and tutors.<br><br>

	<~~div class="line"></div~~>		<hr>

	<b><big>Trainer's View</b></big>		<b><big>Trainer's View</b></big>
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	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>
	<!-------------------------------------- Trainer Logins -------------------------------------->		<!-------------------------------------- Trainer Logins -------------------------------------->
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Trainer Initial Login</b> \| Setting Trainer Passwords </big></div><div class="mw-collapsible mw-collapsed">		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Trainer Initial Login</b> \| Setting Trainer Passwords </big></div><div class="mw-collapsible mw-collapsed">
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	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>
	<!-------------------------------------- Stage 2 -------------------------------------->		<!-------------------------------------- Stage 2 -------------------------------------->
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Stage 2</b> \| Data Collection</big></div><div class="mw-collapsible mw-collapsed">		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Stage 2</b> \| Data Collection</big></div><div class="mw-collapsible mw-collapsed">
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	After the coordinator finishes creating the curriculum and trainer/tutors, they can be begin the Data Collection stage. This allows the trainer to begin tracking tutor progress towards their certification. Trainers will upload the Observations for their Tutors and Artifacts (1 per Group).		After the coordinator finishes creating the curriculum and trainer/tutors, they can be begin the Data Collection stage. This allows the trainer to begin tracking tutor progress towards their certification. Trainers will upload the Observations for their Tutors and Artifacts (1 per Group).

	<~~div class="line"></div~~>		<hr>
	<b><big>Coordinator's View</b></big>		<b><big>Coordinator's View</b></big>

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	Coordinators gain new columns of data in the <b>Trainers / Tutors</b> list in this stage for progress reviews, but the curriculum can no longer be modified in this stage.		Coordinators gain new columns of data in the <b>Trainers / Tutors</b> list in this stage for progress reviews, but the curriculum can no longer be modified in this stage.

	<~~div class="line"></div~~>		<hr>
	<b><big>Trainer's View</b></big>		<b><big>Trainer's View</b></big>

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	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>
	<!-------------------------------------- Stage 3 -------------------------------------->		<!-------------------------------------- Stage 3 -------------------------------------->
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Stage 3</b> \| Progress Reporting </big></div><div class="mw-collapsible mw-collapsed">		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Stage 3</b> \| Progress Reporting </big></div><div class="mw-collapsible mw-collapsed">
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	Stage 3 is the data collection stage, allowing your coordinators to review progress, artifacts, and observations while preventing any further data collection. This stage is for generating certificates of completion for the various tutors.		Stage 3 is the data collection stage, allowing your coordinators to review progress, artifacts, and observations while preventing any further data collection. This stage is for generating certificates of completion for the various tutors.

	<~~div class="line"></div~~>		<hr>
	<b><big>Coordinator's View</b></big>		<b><big>Coordinator's View</b></big>

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	With trainers prevented from making further modifications to data, coordinators can view and export the final data in order to generate certificates for tutors.		With trainers prevented from making further modifications to data, coordinators can view and export the final data in order to generate certificates for tutors.

	<~~div class="line"></div~~>		<hr>
	<b><big>Trainer's View</b></big>		<b><big>Trainer's View</b></big>

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	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>
	<!-------------------------------------- Stage 4 -------------------------------------->		<!-------------------------------------- Stage 4 -------------------------------------->
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Stage 4</b> \| Archival</big></div><div class="mw-collapsible mw-collapsed">		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Stage 4</b> \| Archival</big></div><div class="mw-collapsible mw-collapsed">
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	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>
	</div>		</div>

	<!--[[Category:TracCloud Manual]]-->		<!--[[Category:TracCloud Manual]]-->

Redrock at 23:35, 30 March 2026

2026-03-30T23:35:16Z

← Older revision		Revision as of 23:35, 30 March 2026
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	{{TracCloudGuideTabs}}		{{TracCloudGuideTabs}}
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	<div class="~~category~~">		<div class="categoryDynamic">
	{{TracCloudModulesTOC}}		{{TracCloudModulesTOC}}
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Redrock at 21:55, 20 March 2026

2026-03-20T21:55:38Z

← Older revision		Revision as of 21:55, 20 March 2026
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	* <b>Trainers / Tutors</b>		* <b>Trainers / Tutors</b>
	::The list of trainers & tutors can be modified using the buttons in the top-right corner of the view. You can choose to only view one of the two user types, or optionally display each person's email address or institution. New trainers or tutors can be created by clicking the {{#fas:circle-plus}} button. This form allows the coordinator to enter their name, type (trainer or tutor), institution, and email address.		::The list of trainers & tutors can be modified using the buttons in the top-right corner of the view. You can choose to only view one of the two user types, or optionally display each person's email address or institution. New trainers or tutors can be created by clicking the {{#fas:circle-plus}} button. This form allows the coordinator to enter their name, type (trainer or tutor), institution, and email address. "Person Type" cannot be changed after the account is created.
	::[[File:9316409.png\|400px]]<br><br>		::[[File:9316409.png\|400px]]<br><br>

Redrock at 19:39, 31 October 2025

2025-10-31T19:39:19Z

← Older revision		Revision as of 19:39, 31 October 2025
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	[[File:6752429.png\|700px]]<br><br>		[[File:6752429.png\|700px]]<br><br>

	From the trainer's dashboard, they can review what has been entered by the coordinator ~~as well as upload new tutors~~, ~~but~~ no ~~other~~ changes can be made.		From the trainer's dashboard, they can review what has been entered by the coordinator, no changes can be made.

	</div>		</div>

Redrock at 18:24, 30 September 2025

2025-09-30T18:24:52Z

← Older revision		Revision as of 18:24, 30 September 2025
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	[[File:0936873406.png\|400px]]<br><br>		[[File:0936873406.png\|400px]]<br><br>

	<b>Get CSV Tutor Data</b> allows an export the completion status and percentage for each selected tutor as a CSV.		<b>Get CSV Tutor Data</b> allows an export the completion status and percentage for each selected tutor as a CSV. The trainer can also copy this information for an individual tutor by clicking on their name.

	<b>Get CSV Certificates for TracCloud</b> can be used to generate a specialized certificate import file for TracCloud, allowing easy importing via [[TracCloud:_Staff_and_Consultants\|consultant accounts]].		<b>Get CSV Certificates for TracCloud</b> can be used to generate a specialized certificate import file for TracCloud, allowing easy importing via [[TracCloud:_Staff_and_Consultants\|consultant accounts]].

Redrock at 23:12, 23 September 2025

2025-09-23T23:12:54Z

← Older revision		Revision as of 23:12, 23 September 2025
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	Once stage 2 begins, the trainer can be marking topics as completed for each of the listed tutors. Observations can be uploaded for tutors using the document icon at the top of each column, and artifacts for each group can be uploaded using the document icons along the left side of the screen next to the topic names. For any document location, multiple files can be uploaded.		Once stage 2 begins, the trainer can be marking topics as completed for each of the listed tutors. Observations can be uploaded for tutors using the document icon at the top of each column, and artifacts for each group can be uploaded using the document icons along the left side of the screen next to the topic names. For any document location, multiple files can be uploaded.

	[[File:2743493.png\|600px]]		[[File:2743493.png\|600px]]<br><br>

			The {{#fas:gear}} icon provides a few utilities for the trainer.

			[[File:217283546.png\|400px]]<br><br>

			<b>Select/Deselect Tutors</b> allows batch selection of tutors rather than selecting them individually. The selection made can then be used for the <b>Send Email Statuses</b> utility. This will send an email to each tutor listing out which topics they've completed.

			[[File:0936873406.png\|400px]]<br><br>

			<b>Get CSV Tutor Data</b> allows an export the completion status and percentage for each selected tutor as a CSV.

			<b>Get CSV Certificates for TracCloud</b> can be used to generate a specialized certificate import file for TracCloud, allowing easy importing via [[TracCloud:_Staff_and_Consultants\|consultant accounts]].

	</div>		</div>
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	[[File:2053485.png\|700px]]<br><br>		[[File:2053485.png\|700px]]<br><br>

	The trainer is unable to make any changes to their tutors or documents during this stage~~. The {{#fas:gear}} icon only allows them to get CSV data or print the list~~.		The trainer is unable to make any changes to their tutors or documents during this stage.

	</div>		</div>

Redrock at 17:52, 18 August 2025

2025-08-18T17:52:18Z

← Older revision		Revision as of 17:52, 18 August 2025
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	* <b>Curriculum</b>		* <b>Curriculum</b>
	::New groups or topics can be created by clicking the {{#fas:circle-plus}} button. This will open a prompt where you can enter the name of the item, the type (Group or Topic), and whether or not it's modifiable. If the item is modifiable, the trainer can click on it to rename the item.		::New groups or topics can be created by clicking the {{#fas:circle-plus}} button. This will open a prompt where you can enter the name of the item, the type (Group or Topic), and whether or not it's modifiable. If the item is modifiable, the trainer can click on it to rename the item. Modifiable topics are counted differently than regular topics. If a tutor completes a modifiable topic in a group, then they do not need to complete 1 regular topic in that same group to achieve 100% completion. In other words, a modifiable topic replaces 1 regular topic.
	::[[File:1627783.png\|400px]]<br><br>		::[[File:1627783.png\|400px]]<br><br>

Redrock at 16:53, 29 July 2025

2025-07-29T16:53:10Z

← Older revision		Revision as of 16:53, 29 July 2025
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	{{TracCloudModulesTOC}}		{{TracCloudModulesTOC}}
	</div>		</div>
	<div ~~style~~=~~'text-align: center;'~~>		<div class="pageTitle">ACTP Tutor Training Tracker</div>
	~~<big><b>~~
	==ACTP Tutor Training Tracker==
	~~</big></b>~~</div>

	The ACTP Tutor Training Tracker in TracCloud allows coordinators to build curricula, defining groups and topics as well as creating trainer and tutor records. Trainers will then be able to login to TracCloud and upload artifacts to the curriculum groups or observations for the tutors they are assigned to. This article covers what this process looks like from both the coordinator and trainer perspective.		The ACTP Tutor Training Tracker in TracCloud allows coordinators to build curricula, defining groups and topics as well as creating trainer and tutor records. Trainers will then be able to login to TracCloud and upload artifacts to the curriculum groups or observations for the tutors they are assigned to. This article covers what this process looks like from both the coordinator and trainer perspective.

Redrock: Redrock moved page TracCloud: ACTP Certification Tracking to TracCloud: ACTP Tutor Training Tracker

2025-06-18T21:18:18Z

Redrock moved page TracCloud: ACTP Tutor Training Tracker to TracCloud: ACTP Tutor Training Tracker

← Older revision	Revision as of 21:18, 18 June 2025
(No difference)