Groups Entry: Student Entry

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The students entry tab allows you to choose preferences for the Student Entry screen, Student Entry Form, Student Search screens, and Visit Entry screens. The different check boxes allow you to give users access to many different functions.

Student Entry Screens

Allow User to View Student Visit History gives group users access to the student visit history.

User View
If checked, users in this group can see the date, the time, the total time spent during the visit, the center the subject and the reason, as well as any notes written by the tutor associated with the visit.

Allow User to View Student Appointment History gives group users the ability to view a student's appointment history information.

User View
If checked, users in this group can see the date, the time, and the duration of all past appointments as well as the center they went to, the staff who they met with and the status of the appointment.

Allow User to View Student Resource Usage allows group users to see information about resources the student has accessed.

User View
If checked, users in this group can see the Item ID of the resource checked out as well as the title, the checkout date and whether the item has been returned or not.

Allow User to View Student Message History allows users in this group to see the student's message history.

User View
If checked, users in this group can see the date a message was sent, the date the message was read, and the message itself.

Allow User to View Student Progress Rpts allows group users to see students' progress reports.

User View
If checked, users in this group can see all the information on a student's progress report including the term, the course, the course title, the type, date, instructor, the grade, and any notes from the staff.

Allow User to Save Changes to Student Progress Rpts gives group users access to students' progress reports as well as make changes and save them.

Allow User to Access Student Document Postings allows group users to access the documents that students have uploaded to TutorTrac.

User View
If checked, users in this group can see the date a message was sent, the date the message was read, and the message itself.


Allow User to Access Student Assignment to Lists allows the user to assign a student record to a static list. A user in a group may be limited to specific selection of lists. For information about List Management functionalities, refer to List Management.

Allow User to Access Student Semester History

Allow User to Access Administrative Document Postings allows group users to access the documents that administrators have uploaded to TutorTrac.

Allow User to Save changes to Student records allows users in this group to make changes to the student record and save those changes.

Admin View
User View
Checking the box adds the save button as shown in the image of the user view.

Allow User to Delete Students gives the users in this group the ability to delete students.

Admin View
User View
Checking the box adds the delete button as shown in the image of the user view.

Student Entry Form

Full: Standard Admin Access gives the user


Student Search Screens

Allow access gives the users of the group access to the student menu as shown below.

User View
The Student menu allows the users of the group to search for students and run reports as well as view lists.

Show Custom Fields on Student Search

User View

Show Progress Rpts Fields on Student Search

Allow user to search Visits allows the users in the group to access the Visits Listing screen.

Admin View
User View

Show Visit Fields on Student Search

Visit Entry Screens

Allow User to Save changes to Visit records

Allow User to Delete Visits

Allow User to Enter a Custom Reason

Allow User to Enter a Custom Section

User may view All/Own/None visits

View work visits

Lock visits older than # days old

Lock Appointments (all but status & notes) older than # days old

Lock status as well

Lock notes as well