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::Show registrations specifically with or without related visit records. Defaults to 'All.'
::Show registrations specifically with or without related visit records. Defaults to 'All.'
<section end="ShowReg_RegBy" />
<section end="ShowReg_RegBy" />
LinkToAdvisors_VisByAdvisor
<section begin="LinkToAdvisors_VisByAdvisor" />
* <b>Link to Advisor's Email</b> or <b>Name</b>
::Define how students are linked to advisors based on either of these two fields (email is more common).
<section end="LinkToAdvisors_VisByAdvisor" />

Revision as of 16:37, 5 October 2022

This template is used to provide descriptions throughout the TracCloud Reports guide. If you've ended up here by mistake, click here to return to the Reports wiki.

Every description can potentially be used across multiple Report articles. Do not use specific examples on this page unless needed, and add "_ReportName" to differentiate them in those cases.

Transclude sections like this: {{#lst:Template:TracCloudReportsDescriptions|TimeFrame}}, replacing 'TimeFrame' with the relevant description code below.

Centers

  • Centers
Filter report data by center. You can select all centers or only a specific few to narrow down your results. At least one center must be selected.


TimeFrame

  • Time Frame
The date range for the data in this report. Beyond entering a date range manually, you can also choose a preset date range (Today, This Month, This Semester, etc) from the dropdown list above.


SecondTimeFrame

  • Secondary Time Frame
An additional date range for data comparison.


Increment

  • Increment
Select your preferred time increment. I.e., separate results in increments of 1-hour, 30-minutes, or 15-minutes.


ShowBarChart

  • Show bar chart
Adds a visual bar chart to your report data.


ShowTotalsChart

  • Show Totals Bar Chart
Adds a visual bar chart of totals to your report data.


DataTableTotals

  • Show data table with totals
Adds a data table to the report, listing out the results separately from a bar chart.


InPersonOnline

  • In-Person/Online
Filter the data in this report to only include In-Person or Online records. Defaults to All.


ShowOnlineSpecifically

  • Show online locations specifically
If unchecked, the 'Location' for online Appts/Visits will be displayed as simply 'Online.' If this option is checked, it will display the specific online location (e.g., 'https://zoom.us/123456789').


OutputFormat

  • Output format
Use HTML to view report data in your browser, or export this report to a CSV file (available for most reports). Some reports offer additional CSV options depending on if you want to include totals and/or data grouping in your export.


DeliverTo

  • Deliver to
Display this report immediately in your browser ("Screen"), or send the report to a specified email address ("Email"). Multiple email addresses can be specified, use ; to separate them (example@example.edu;sample@example.edu).


ShowSummary

  • Show Summary
Only show data totals, excluding details of individual records.


ShowWorkVisits

  • Show Work Visits
Include consultant work visits in report results.


CalculateTotals

  • Calculate Totals
Include data totals in report results.


SortBy

  • Sort by
Choose how the selected data is sorted.


GroupBy

  • Group by
Group records by the selected field. Some reports allow you to add secondary and tertiary groupings as well.


SearchGroup

  • Search Group
Filter results based on your search in this group. For example, if you're grouping by Student Major, you can put 'Mathematics' in this field to only show students assigned to that Major.


AdditionalSearch

  • Additional Search
Filter your results by a selected field.
Use * as a wildcard (Subject: MAT*)
| as "or" (Major: Mathematics|Biology)
# as "Not" (Status: #Inactive)
Multiple fields can be added to further narrow down your results.


AdditionalFieldsToShow

  • Additional fields to show
This can be used to add additional data fields to the report results. For example, you could use this to add a student's email address in a visit report.


VisitTimeFormat

  • Time Format
This determines the format of duration, a 90-minute session could display as 1.50, 01:30:00, or 01:30.


DecimalAccuracy

  • Decimal Accuracy
This determines the decimal accuracy of duration data. Defaults to 2, showing a 1-hour session as "1.00".


IgnoreCenterCourseListSubject

  • Ignore Center Course Lists for Subjects
Ignore the selected centers and show all specialties regardless of center.


ShowOnlyActiveSections

  • Show Only Active Sections
Only include active sections in this report.


SelectTerm

  • Select Term
Only show records for the selected term.


ShowWhichSpecialties

  • Show Which Specialties
Only show sections that have already been Assigned to a consultant, or view Sections that are still Unassigned. Defaults to 'All'.


ShowAttendanceHourDayWk

  • Show Attendance by Hour by Day of Week
This will include an additional graph displaying how many visits took place per day of week in addition to the hour-by-hour breakdown.


GroupByStudent

  • Group by Student
This option will group individual records by student name.


ApplyDateRange

  • Apply Date Range to
Choose what your selected date range is in reference to. Defaults to any matching date range.


ShowEmail

  • Show Email
Include email address in results.


ShowPhone

  • Show Phone
Include phone number in results.


ShowDescription

  • Show Description
Include record description in results.


ShowVisitDetails

  • Show Visit Details
If checked, the Subject, Reason, Consultant, and Center of the visit will be included in the results.


ShowApptDetails

  • Show Appointment Details
If checked, the Subject, Reason, Consultant, and Center of the appointment will be included in the results.


ShowAvails

  • Show Availabilities
Include availability times in the report results.


ShowReserved

  • ShowReserved
Include blocked or reserved schedule time in the report results.


ShowCanceledAppts

  • Show Canceled Appointments
Include appointments that have been canceled in your report results.


ShowStudentID

  • Show Student ID
Include Student ID in report results.


ShowReason

  • Show Reason
Include Reason in report results.


ShowSubject

  • Show Subject
Include Subject in report results.


ShowLocation

  • Show Location
Include Location in report results.


ShowAllConsultants

  • Show All Consultants
Include all consultants in report results, regardless of if they're assigned to relevant records.


ShowOnlyAppts

  • Show Only Appointments
Only show appointments in report results, excluding availability data.


ShowAllDates

  • Show All Dates
Display all dates in report results, even if there are no relevant records on those dates.

ReasonSearch

  • Reason
Only show results for the specific Reason.


SubjectSearch

  • Subject/Course/Section
Only show results for the specific Subject, Course, or Section.


SkillsSearch

  • Skills / Accommodations
Only show results for a specific Skill/Accommodation.


SearchApptStatus

  • Search Appointment Status
Only show results for a specific appointment status.


AddUnattendedSession

  • Additional Unattended Sessions
Specify additional unattended SI sessions to account for in results.



Report-Specific Descriptions

ViewBy_StudVisitApptBy

  • View by Visits or Appointments
This is one of a few reports in the system that can be generated using different methods. View by Visits will search for Visits first, and can also display information about related Appointments. View by Appointments will do the opposite.
As a real-world example, if Sam Smith has a missed appointment (i.e., no visit record), that information won't display if you View by Visits, but it will if you View by Appointments.


ViewBy_UsageSnapshot

  • View Snapshot or Date Comparison
Snapshot will display visit data for all Snapshot Fields in the date range specified and includes a pie chart view for each field. Date Comparison does the same, but for both of your selected date ranges, allowing to compare traffic from two periods in a single report.


ShowOnlyStudentsApptStatus_ApptStatCrosstab

  • Show only students with these appointment statuses
This will filter the list of students to only those with appointments that match the statuses you specify in the box beneath.


FieldsToShow_UsageSnapshot

  • Snapshot Fields
Use this to add fields to your report. Add Location to see location usage, consultants to see who has met with the most students, etc.


ShowStudents_VisitsCleanup

  • Show: All Students or Students that Visited
Show all students in this report, or only those who visited. 'Students that Visited' is default.


UserSearch_UserDetail

  • User First Name & User Last Name
This allows you to search for a specific user account, rather than showing everyone.


IncludeFillInEssay_SurveyReports

  • Include Fill-in & Essay Answers
These options will include the answers that were written manually during the response process (as opposed to checkbox/multiple-choice answers).


Survey_SurveyReport

  • Survey
Export responses from this selected survey.


ShowHours_ConsCertification

  • Show Hours
Include certification hours in results.


CertType_ConsCertification

  • Certification Type
Filter results to only certifications of a specified type, defaults to 'All.'


ShowExtra_ConsCertification

  • Show Extra Field
Include the certification 'Extra Field' value in results.


ShowOnlyConsCerts_ConsCertification

  • Show Only Consultants with Certifications
Check this to exclude consultants without certifications from your results.


SearchOptions_Resources

  • Student ID, Resource Type, Resource Title, Barcode, Keywords
Search by Student ID, Resource Type, Resource Title, Resource Barcode, or the keywords of your resources.


ShowInactive_Resources

  • Show Inactive Resources
Include resources in results that have a status of 'Inactive.'


OnlyTable_Q2

  • Show Only Table Visits
Only show Q2 Table visits specifically, exclude center visit records.


NotesFields_ApptRequests

  • Show Looking-for Notes, Found Notes, Followed-Up Notes
Checking any of these three boxes will include the related 'Notes' field content to your report results.


ActiveReferral_SAGESnapshot

  • Show Only Active Referral Types
Check this to exclude inactive referral types from your results.


PageBreak_GroupRoster

  • Page Break for Center, Consultant, Class/Group
Check the relevant box to add a page break for each of the related records. This only applies when printing the report.


RefType_SAGERefBy

  • Referral Type
Only show referrals of a specific type.


RefStatus_SAGERefBy

  • Processed
Filter referrals based on status, Processed or Not Processed. Defaults to 'All.'


RefReasonRec_SAGERefBy

  • Referral Reason, Recommendation
Filter referrals by the selected Reason and/or Recommendation.


RefDelimit_SAGERefBy

  • Reason/Recommendation Delimiter
If multiple Reasons/Recommendations are chosen for a single referral, you can decide how to separate them with this option. E.g., Comma delimited, Pipe delimited, etc.


RefCons_SAGERefBy

  • Assigned Consultant
Filter referrals based on the assigned consultant/advisor.


ShowWithoutHours_Payroll

  • Show Consultants without Hours
Display all consultants in payroll report, those without work time will simply display as having 0.00 hours.


Recompute_Payroll

  • Recompute Data
This will recalculate your consultant work times to retrieve the most up to date information, but can slightly slow down processing time.


DailyTime_Payroll

  • Show Daily Payroll Hours
Shows a day-by-day breakdown of work hours within the overall date range that you selected.


MailboxNotes_Payroll

  • Show Email, Mailbox, Notes
Additional consultant fields that can be included in report results if needed.


ShowFund_Payroll

  • Show Funds
Include fund source in results.


GroupFund_Payroll

  • Group by Fund, Reason, Center
Group payroll report results by Fund, Reason, and/or Center.


ShowVisits_Payroll

  • Show Work Visits
Include data on the individual visits in the report itself.


Round_Payroll

  • Round to Nearest & Round individual visits first
Round total visit time to the nearest X-minutes. You also have the ability to round individual visit durations first.


StudentVisit_Payroll

  • Show Student Visits
Include Student Visit data in report results, to view who the consultant was working with during their work hours.


PageBreak_Payroll

  • Page Break
Separate consultants onto different pages when printing the HTML version of this report. Requires 'Group by' options to be unchecked.


SelectSessions_SISession

  • Select Sessions
Include all sessions, or only visited.


NumGroupings_SISession

  • Number of Groupings
The maximum number of groupings. Use this to add totals to different levels of the report (i.e., total visits on this date, in this center, for this reason).


ExcludRegGrade_SIComp

  • Exclude Registrations Without a Grade
Exclude ungraded registrations from report results.


412ptGPA_SIComp

  • Compare 4-point and 12-point GPAs
Adds a 12pt GPA column for comparison.


GradeDefs_SIComp

  • Passing/Failing/Withdraw Grade Definitions
Add Grade values here, delimited by a comma, to designate them as Passing, Failing, or Withdraw Grades.


NameGroup_SIComp

  • Name of Group
This determines the phrasing of your 'Visited' group of students. Typically SI, Visited, or similar.


VisitBreakdown_SIComp

  • Affects of SI on Visits & Withdraw Visits Breakdown
Use this to determine how you would like to breakdown the SI Group comparisons. For example, students who have visited 1-4 times vs those who visited 5-9 times. Separate ranges with commas.


SessionLength_SIComp

  • Length of Typical Session
Specify your average/expected session length here.


ShowVisitsDate_RegBy

  • Show Visit Date/Time
Choose whether or not visit data is displayed in the report.


ShowVisitsInLine_RegBy

  • Show Visits In-Line
Keep visit records in the same registration line, rather than duplicating registration information for each visit.


ShowReg_RegBy

  • Show Registrations
Show registrations specifically with or without related visit records. Defaults to 'All.'


LinkToAdvisors_VisByAdvisor

  • Link to Advisor's Email or Name
Define how students are linked to advisors based on either of these two fields (email is more common).