TracCloudGuideListingsVisits and Redrock Conference 2022: Difference between pages

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[[File:TracCloudLogo.png|300px]]
<big><b>Visits Listing</big></b><br>
</div>
The Visit Listing contains all Student Visit records recorded in your Trac system. Visits can be searched, saved, managed and modified all from this listing. To navigate to your TracClouds Visit Listing simply click on the option “Attendance” and select “Visit Listing” from the dropdown from your home dashboard.
 
<br>
<big><b>Welcome to the 2022 Redrock Workshop</b></big>
[[File:8271873.png|800px]]
 
View the workshop schedule and download PowerPoint presentations below.
<hr>
 
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<br><br>
<br><br>
In TracCloud the ability to search Visit data has been simplified. At the top of the Visit Listing there is a search bar which will give you the ability to search quickly and efficiently through all Visit data Stored in your TracCloud system. Right click in the Nav Search (the search bar highlighted below) will provide a list of Visit Search Codes that can be searched. Selecting one of the options will auto fill a Visit Search Code as seen below in the example list.  
<b>PowerPoints:</b><br>
<br>
* [https://wiki.go-redrock.com/images/a/a2/WORKSHOP_4toTracCloud.pptx Migrating from Trac 4.0 to TracCloud]
[[File:5227409.png|800px]]
 
* [https://wiki.go-redrock.com/images/e/e7/TracCloud_-_Personalizing_your_TracCloud_Instance.pptx Personalizing TracCloud]
 
* [https://wiki.go-redrock.com/images/5/59/Kiosk_and_log_listings_TracCloud_-_Final.pptx Visits]
 
* [https://wiki.go-redrock.com/images/c/c6/Trac_CLOUD_Scheduling-Final.pptx Scheduling Options]
 
<br><br>
<br><br>
<div style="float: left; margin-top: 0em; margin-right: 35em; margin-bottom: 1em">
<b>Relevant Wiki Articles:</b><br>
* [[TracCloudMigration|Migrating to TracCloud]]
 
* [[TracCloudGuideGlobalAnnouncements|Announcements]] & [[TracCloudGuideGlobalWelcome|Welcome Messages]]
 
* [[TracCloudGuideProfilePrefsLogListingCustom|Log Listing Customization]]
 
* [[TracCloudGuideProfilePrefsScheduleDisplay|Appointment Display]] & [[TracCloudGuideProfilePrefsTwig|Twig]]
 
* [[TracCloudGuideBasicsVisits|Visit Tracking]]
 
* [[TracCloudGuideBasicsSchedule|Scheduling]]
 
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{| class="wikitable"
{| class="wikitable"
|+ Search Symbol Key
|+ Thursday, March 31st, 2022
|-
! Time !! Session !! Location
|-
| 8:30am – 9:00am || Transportation to Workshop Boardroom || Lobby
|-
| 9:00am - 9:50am || TracCloud – Migrating Trac 4.0 to TracCloud || Boardroom
|-
| 10:00am - 10:50am || TracCloud - Personalizing Your TracCloud || Boardroom
|-
| 11:00am - 11:50pm || TracCloud - Visits || Boardroom
|-
| 11:50pm – 1:50pm || Lunch ||
|-
| 2:00pm – 2:50pm || Campus Experience and Best Practices with your Trac System || Boardroom
|-
| 3:00pm - 3:50pm || TracCloud - Pencil Me In: Scheduling Options || Boardroom
|-
| 4:00pm - 4:50pm || Thursday Q&A SESSION || Boardroom
|-
|-
! <b>Symbol</b> !! <b>Description</b> !! <b>Example</b>
| 4:50pm – 5:00pm || Transportation to Hotel || Lobby
|}
</div>
 
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{| class="wikitable"
|+ Friday, April 1st, 2022
|-
|-
| % || Wildcard || Students.First_Name=Jo%
! Time !! Session !! Location
|-
|-
| # || Not or Don’t Include || Students.First_Name=#John
| 9:00am - 9:50am || Transportation to Workshop Boardroom || Lobby
|-
|-
| [null] || Search for a null value || <nowiki>#sql:In-State#=[null]</nowiki>
| 9:00am - 9:50am || TracCloud - Emails &  TextAlerts || Boardroom
|-
|-
| <b>Numeric Symbols</b>
| 10:00am - 10:50am || TracCloud - Global Settings || Boardroom
|-
|-
| > || Greater Than || Duration=>90
| 11:00am - 11:50pm || TracCloud - Reports || Boardroom
|-
|-
| < || Less Than || Duration=<90
| 11:50pm – 1:50pm || Lunch ||  
|-
|-
| <= || Equal to or Less Than || Duration=<=90
| 2:00pm – 2:50pm || TracCloud - SAGE || Boardroom
|-
|-
| >= || Equal to or Greater Than || Duration=>=90
| 3:00pm - 3:50pm || TracCloud - SurveyTrac || Boardroom
|-
|-
| ... || Range - (Dates only) || YYYY-MM-DD…YYYY-MM-DD
| 4:00pm - 4:50pm || Friday Q&A SESSION || Boardroom
|-
|-
| <b>Combination</b>
| 4:50pm – 5:00pm || Transportation to Hotel || Lobby
|-
|-
| # = %% || Don’t Include This Data || Centers.Name=#%Learning%
| 6:00pm || Dinner with Redrock at The Old Spaghetti Factory ||  
|}
|}
</div>
</div>
<br>
<div style="float: left; margin-top: 0em; margin-right: 1em; margin-bottom: 1em">
A full list of Visit search codes can be found below as well as examples of how each search can be accomplished.
<b>PowerPoints:</b><br>
<br>
* [https://wiki.go-redrock.com/images/e/ef/TracCloud_-_Emails_%26_TextAlerts.pptx Emails & Text Alerts]
 
* [https://wiki.go-redrock.com/images/b/b2/WORKSHOP_Global_Prefs.pptx Global Settings]
 
* [https://wiki.go-redrock.com/images/3/3f/TracCloud_-_Let%27s_Review_the_Data_-_Final-.pptx Reports]
 
* [https://wiki.go-redrock.com/images/9/94/WORKSHOP_SAGE.pptx SAGE]


* [https://wiki.go-redrock.com/images/b/b6/TracCloud_-_SurveySays.pptx SurveyTrac]
<b>Relevant Wiki Articles:</b><br>
* [[TracCloudGuideProfilePrefsEmails|Emails]]
* [[TracCloudTA|TextAlerts]]
* [[TracCloudGuideProfilePrefsTwig|Twig]]
* [[TracCloudGuideGlobalSystem|Global Preferences]]
* [[TracCloudReports|Reports]]
* [[TracCloudSAGE|SAGE]]
* [[TracCloudST|SurveyTrac]]


{| class="wikitable"
|-
! NavSearch!!Definition!!NavSearch Codes
|-                           
| General NavSearch Codes||General NavSearch codes are Words, Phrases or Names that can be typed into the NavSearch bar and instantly return results of Visit Records.||Students First Name &#8226; Last Week &#8226; Reason &#8226; All &#8226; Students Last Name &#8226; This Week                        &#8226; Date &#8226; Last Year &#8226; Students ID Number &#8226; Past 10 days &#8226; Date Range &#8226; This Year &#8226; Yesterday &#8226; Today &#8226; Subject &#8226; Month               
|-                           
! SearchCodes!!Definitions!!Examples and Variations
|-                           
| Visits.Sequence=||Visit Sequence: Is the internal number a visit record has been assigned.||Found in the upper right-hand corner of each visit record
|-                           
| EnteredDT=||Date & Time Entered: Time the student logged and waited to meet with Staff. This information is only recorded if you’re tracking the “Wait Time” of a student’s visit.||EnteredDT=2021-05-12 12:30:10
|-                           
| TimeIn=||Date & Time In: The Start Date and Time of the students visit.||TimeIn= 2021-05-12 12:30:10
|-                           
| TimeOut=||Date & Time Out: The End Date and Time of the students visit.||TimeOut=2019-09-30 3:00:00
|-                           
| Duration=||Duration: Is the total time (minutes) of a visit.||Duration=90
|-                           
| IsWork=||isWork: Is the visit a payroll visit (1 or 0) 1 is equal to “True” - 0 is equal to “False”.||IsWork=0
|-                           
| Students.First_Name=||Students-> First Name: Search for students by their first name.||Students.First_Name=John<br>Students.First_Name=Jo%
|-                           
| Students.Last_Name=||Students-> Last Name: Search for students Last name||Students.Last_Name=Smith<br>Students.Last_Name=Sm% - Queries every name that starts with “Sm”
|-                           
| Students.Sequence=||Students-> Students Sequence: The Internal identification number assigned to each specific student.||Students.Sequence=3674
|-                           
| Students.ID=||Students-> Students ID: ID Is the Students Campus Identification Number||Students.ID=1901
|-                           
| Visits.StudentID=||Students-> Linked Student Sequence: This can be either the Visit Sequence or the student ID number.||Visits.StudentID=3674 (Visit Sequence)<br>Visits.StudentID=1918 (Student ID)
|-                           
| Courses.SubjectCourse=||Courses-> Subject Course: Will find all visits based on Subject Course||Courses.SubjectCourse=ENG110 (Full Subject/Course: ENG110-777 Creative Writing)
|-                           
| Courses.Subject=||Courses-> Subject Course: Will find all visits based on Subject||Courses.Subject=ENG (Full Subject/Course: ENG110-777 Creative Writing)
|-                           
| Courses.Course=||Courses-> Course: Will find all visits based on Course||Courses.Course=110 (Full Subject/Course: ENG110-777 Creative Writing)
|-                           
| Courses.Title=||Courses-> Title: Will find all visits based on Title||Courses.Title= Creative Writing (Full Subject/Course: ENG110-777 Creative Writing)
|-                           
| Sections.Code=||Courses-> Section Code: Title: Will find all visits based on the Section||Sections.Code=777 (Full Subject/Course: ENG110-777 Creative Writing)
|-                           
| Visits.SectionID=||Courses-> Linked Section Sequence: Is the internal ID number that has been assigned to a Section.||Visits.SectionID=30
|-                           
| Reasons.Reason=||Reasons-> Reason: Will find visits based on Reason.||Reasons.Reason=General% - Queries every reason that starts with the word “General”<br>Reasons.Reason=%General% - Queries every reason that contains “General”
|-                           
| Reasons.Category=||Reasons-> Category: Will find all visit based on their designated Category.||Reasons.Category=Accommodation
|-                           
| Centers.Name=||Center-> Center Name: Will find all visit linked to a specific Center.||Centers.Name=Learning Center<br>Centers.Name=#Learning Center – “#” Queries all centers except the Learning Center
|-                           
| Visits.CenterID=||Center-> Linked Center Sequence: Will find all visits linked to a centers sequence number||Visits.CenterID=2<br>Visits.CenterID=#2 – Queries all visit except visits linked to center Sequence number 2
|-                           
| Visits.Location=||Center-> Visit Location: Will find all visit linked to a specific Location||Visits.Location=Room_101<br>Visits.Location=#Room_101 – Queries all visits except visits associated with Room_101
|-                           
| Staff.First_Name=||Staff-> Staff First Name: Will find all visits linked to a Staffs First name.||Staff.First_Name=Dave<br>Staff.First_Name=#Dave – Queries all visits except visits associated with Staff named “Dave”
|-                           
| Staff.Last_Name=||Staff-> Staff Last Name: Will Find all Visit linked to the Staffs Last name||Staff.Last_Name=Smtih<br>Staff.Last_Name=#Smith– Queries all visits except visits associated with Staff named “Dave”
|-                           
| VisitDay=||VisitDay: Will find all visits that happened on a specific day of week.||VisitDay=Monday<br>VisitDay=#Monday – Queries all visit except visits that happened on a Monday
|}
<br><br>
The Search bar can also handle multiple queries at once using any of the search code combinations. For instance, perhaps you would like to search for all students who came in and selected the reason “General Tutoring” who had visits in the “Learning Center” and who Visited on a “Monday”– See the example below of how this query can be accomplished. You will need to place the “&” symbol between SearchCodes here in the example: (Reasons.Reason=General Help&Centers.Name=Learning Center&VisitDay=Monday)
<br>
[[File:8165619.png|800px]]
<br><br>
Each column of information has a clickable header that will sort the data field.<br>
Numeric Headers will sort the information from Lowest number to the Highest number value. Doubling clicking a numeric header will sort the header from Highest number to Lowest number value.<br>
Columns consisting of words will be sorted alphabetically from A-Z, Double clicking this fields header will sort the data alphabetically from Z-A
<br>
==Visits Listing Hamburger Drop-down Options ([[File:Hamburger.png|17px]])==
<div style="float: left; margin-top: 0em; margin-right: 1em; margin-bottom: 100em">
[[File:4621408.png|220px]]
</div>
</div>
<b>All Attendance:</b> Show all visits (that you have permission to view).
<br><br>
<b>Today:</b> Show today's visits.
<br><br>
<b>Recent Attendance:</b> Show the last 6 months of visits.
<br><br>
<b>This Week:</b> Show the current week's visits.
<br><br>
<b>This Month:</b> Show the current month's visits.
<br><br>
<b>Last Month:</b> Show last month's visits.
<br><br>
<b>This Year:</b> Show the current year's visits.
<br><br>
<b>Search:</b> Allows you to search all visits based on many different criteria.
<br><br>
<b>Power Search:</b> Allows you to make multiple queries against the database at one time using "And" & "Or" statements.
<br><br>
<b>Saved Searches:</b> Allows you to access your previously saved searches. [[TracCloudGuideListingsSavedSearches|More information.]]
<br><br>
<b>Show these Students:</b> Based on your currently queried list of visits, display the related students on the student listing.
<br><br>
<b>Find Duplicates:</b> Allows you to find visits that have the same data in a specific field.
<br><br>
<b>Find by Values:</b> Here you can provide a list of specific visit data in a text area or provide visit data in a .txt or .csv file and have the system search for that visit data and provide a list of visits that match the criteria.
<br><br>
<b>Change Field Values:</b> This function will allow you to change or modify specific fields of Data. This is an Admin Level function only and can be dangerous. Use this function with extreme caution.
<br><br>
<b>Selected:</b> Use the selected set of visits for a specific purpose (hide, delete, merge, etc).
<br><br>
<b>Views:</b> Allows you to create custom views. [[TracCloudGuideListingsViews|More information.]]
<br><br>
<b>Create Chart:</b> Based on the visit data currently being viewed a chart can be generated to visually illustrate the relationships in the data.
<br><br>
<b>Print:</b> Will allow you to print the current listing of visits. Will print multiple pages at once.
<br><br>
<b>New Visit:</b> Allows you to quickly create a new visit record from the visit listing (similar to the Quick Visit utility).

Revision as of 11:37, 30 March 2022

TracCloudLogo.png

Welcome to the 2022 Redrock Workshop

View the workshop schedule and download PowerPoint presentations below.


Thursday, March 31st, 2022
Time Session Location
8:30am – 9:00am Transportation to Workshop Boardroom Lobby
9:00am - 9:50am TracCloud – Migrating Trac 4.0 to TracCloud Boardroom
10:00am - 10:50am TracCloud - Personalizing Your TracCloud Boardroom
11:00am - 11:50pm TracCloud - Visits Boardroom
11:50pm – 1:50pm Lunch
2:00pm – 2:50pm Campus Experience and Best Practices with your Trac System Boardroom
3:00pm - 3:50pm TracCloud - Pencil Me In: Scheduling Options Boardroom
4:00pm - 4:50pm Thursday Q&A SESSION Boardroom
4:50pm – 5:00pm Transportation to Hotel Lobby
Friday, April 1st, 2022
Time Session Location
9:00am - 9:50am Transportation to Workshop Boardroom Lobby
9:00am - 9:50am TracCloud - Emails & TextAlerts Boardroom
10:00am - 10:50am TracCloud - Global Settings Boardroom
11:00am - 11:50pm TracCloud - Reports Boardroom
11:50pm – 1:50pm Lunch
2:00pm – 2:50pm TracCloud - SAGE Boardroom
3:00pm - 3:50pm TracCloud - SurveyTrac Boardroom
4:00pm - 4:50pm Friday Q&A SESSION Boardroom
4:50pm – 5:00pm Transportation to Hotel Lobby
6:00pm Dinner with Redrock at The Old Spaghetti Factory
Retrieved from "https://wiki.go-redrock.com/index.php?title=TracCloudGuideListingsVisits&oldid=5116"