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...e the ability to create subcenters. A subcenter could represent a physical center, department, unit, or any other division that you might need to separate ac To create a subcenter, navigate to the Centers tab within your Center Profile. Click "Create New" to begin the process of creating a new subcenter.

<big><b>Reasons</b></big><br> ...managed by going to <i>Other > Other Options > Profiles > [Your Profile] > Reasons</i>.

...of the Centers created in this profile. A center can represent a physical center, department, or any other division that you may want to designate. From thi ==Creating a Center==

...align:top; font-size:140%; color:#7c1911; padding:30px 0px 0px 0px;" |Work Reasons <HR> ...nd “Work” Visits will by default be remain hidden on the Log Listing. Work Reasons can be an effective way to track, record, or confirm your Staff’s payroll

...Your profile acts as an umbrella, holding all of your individual centers, reasons, and preferences. Groups and Staff are assigned to profiles, and the center [[File:2971581.png|800px|The "General" tab of a TracCloud Profile.]]<br><br>

| style="vertical-align:top; font-size:160%; color:#7c1911; " | '''Center Profile Prefs'''<HR> ...ng of all Center Profiles. Click on a Center Profile to access the Center Profile Entry screens.

...y Staff account in TracCloud is assigned a User Level, <b>SysAdmin</b>, <b>Profile Admin</b>, or <b>Staff</b>. These levels impose restrictions on the selecte ...Permission Groups within a specific Profile, to access only that Profile's Center choices.

...for Tutoring. These options allow you to offer a separate widget for each profile. If your campus needs more than 5 widgets, this can be added at an addition .../i> and <i>Hide Search Option</i> to always require that students select a center to find availabilities.<br><br>

| style="vertical-align:top; font-size:160%; color:#7c1911; " | '''Reasons'''<HR> ...as needed. Students can also be required to select a reason upon login or reasons can be applied by consultants after the fact.

...to track when and where students are visiting, for how long, and for what reasons. ...he student can select the appropriate center and click Log In. If only one center choice is available, your Trac system will automatically make the choice an

...in a List or Listing. Consultants are uniquely organized within the Center Profile. There are a few steps we will need to take to begin to setup Consultant Pr ...Profile. Go to <i>Trac Navigation > Search Glass > Center Profiles > [Your Profile] > General > Name for Consultants.</i>.

...o true, if a pay rate could change based on many different combinations of center, reason, fund, etc, you can create as many work types as you need. Both of ...uideProfileStaff|consultant]] profiles. The is as simple as going to their profile and choosing the correct pay code from the drop-down menu. Save after makin

..."color:#707070">''Trac Navigation > Search Glass > Center Profiles > [Your Profile] > Group Access > [Group] > Restrictions''</span><BR> ...ricts the selected Group of Users from viewing ANY info tab in a Student’s Profile or Record.

...and [[TracCloudTech|IT integrations]] (SSO, Mail, Import). Comes with one profile, but more profiles can be added. Each License can be used as a production s * <b>Profile</b>

...where you will find your staff/consultants that have been assigned to this profile. From this view, we can see the staff names, the centers and group they’r For a complete list of staff, not just staff assigned to this profile, go to <i>Other > Other Options > Listings > Staff</i>.

..."color:#707070">''Trac Navigation > Search Glass > Center Profiles > [Your Profile] > Group Access > [Group] > Admin / Modules''</span><BR> ...de the Max # of Appointments made per week, Max # of appointments made per center, Max # of missed appointments, or Minimum of 24 hours previous to booking a

| style="vertical-align:top; font-size:160%; color:#7c1911; " | '''Center and Reserve Blocks''' <HR> ...this allows you to cancel the appointment and keep the data for reporting reasons. If instead the appointment was deleted, information on booked appointments

<div style='text-align: center;'> ...from your Trac 4.0 instance. Your Students, Visits, Consultants, Centers, Reasons, and more (see chart below).

...your consultants can assist with, and which courses are available in each center. Course Lists can additionally be assigned to availabilities as a form of s ...250 courses, regardless of section/term, or simply all courses for writing center environments.

..."color:#707070">''Trac Navigation > Search Glass > Center Profiles > [Your Profile] > Group Access > [Group] > Student Entry''</span><BR> ...ny Visit Data Associated with the Appointment – i.e. Date, Time, Duration, Center, Location, Consultant, etc..

...ir visit. This can be enabled in your [[TracCloudGuideProfilePrefsLogInOut|Profile Log in/out preferences]]. These responses are only accessible to groups who * [[TracCloudReportsManagement03|Center Schedule]] has new options to sort your data by up to 2 fields.<br><br>

...under a single Center Profile are subject to the rules set for the Center Profile’s Preferences. ...(top left corner of Main Menu). Select Center Profiles, select your Center Profile, and navigate to the Prefs Tab. In the list of subtabs that load underneath

..., notifying of missed or cancelled appointments, and a wide range of other reasons. There are a couple of steps that we need to walk through in order to get t == Profile Settings ==

...are system-wide settings that control the Trac system regardless of Center Profile, Subcenter, or Group. The Advanced Preferences are found from the Utilities ...Name or Handle in the "Log Student" box this will appear in the "Choose A Center" window.

| style="vertical-align:top; font-size:160%; color:#7c1911; " | '''Center Profile Scheduling Preferences''' <HR> ...under a single Center Profile are subject to the rules set for the Center Profile’s Preferences.

There are various Profile-specific emails that can be configured in TracCloud. Most are sent automati ''Other > Other Options > Profiles > [Your Profile] > Prefs > Emails''.

The Center Profile Prefs: Emails Tab is where the majority of email messages/formats are defin ...em will send emails to the email address listed in the student’s record or profile. The create message field determines whether this message will also be sent

...to only show this field for a certain center or exclude it from a certain center. ::<b>Reason</b> appears within each of your [[TracCloudGuideProfileReasons|Reasons]]. Possibly a description of the purpose of the reason, or any additional i

...le preferences can be found in <i>Other > Other Options > Profiles > [Your Profile] > Prefs > Scheduling</i>. Each group of settings—Reasons, Locations, Sections, Fund—can be precisely adjusted to control where the

...n also choose your selected center, which applies to both the "all of this center" view as well as individual consultants who work across multiple centers. ...utilized for. If left blank, which is a typical choice, the consultant and center course lists will be used. If you wanted to restrict the availability to a

* <b>Center Name</b> * <b>Center Email</b>

...nfiguration above. Since we have the Reason choices set to 2, we can see 2 reasons at once in the login window, and can scroll down to see all available optio * <b>Only show Consultants that are logged in to Work is same center (if previous option selected)</b>

...the email or message based on why it was sent. Add an extra paragraph if X center was selected, send a follow-up email after a visit if the student chose Y, Twig (and HTML) are supported in [[TracCloudGuideProfilePrefsEmails|profile emails]], [[TracCloudGuideGlobalWelcome|welcome messages]], [[TracCloudGuid

...u is opened, we can see all of our existing referrals, including the name, reasons, and whether or not it's active. To create a new referral, click on the ''" *'''Prevent faculty from viewing Reasons'''

...ty that use your Trac system. The Default Login Screen is the same for all Center Profiles and Subcenters within your Trac application, so the defaultProfile ...not related to a specific profile and need this setting to determine what profile view they will see.

...found by going to Trac Navigation > Search Glass > Center Profiles > [Your Profile] =====[[Definitions|What is a Profile?]]=====

<div style='text-align: center;'> * <b>Profile</b>

:Fixed Appointments/Students by ?? Report to Group by 'Center'. ...ity to to control on a Zoom appointment whether or not the survey for that center goes to the student (add noSurvey=true) to zoom link.

<br> - Prevent profile pref max number of consecutive appointment value to be 1, 2 is the default <br> - Added the option to search by profile for the Resource Utilization and Resources Past Due reports