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==Send Emails to Students==
==Saved Searches==


The <i>Send Email to Students</i> option from your student listing can help you send a large number of students the same email all at once instead of sending them out one at a time. One way we can filter down results is by using the "Select" tool, to pick and choose which students we want to view for the purpose of sending a batch email.
Is there a particular search that you find yourself repeating often, such as finding a particular group or students or maybe a specific date range from your attendance listing? TracCloud allows you to take your search criteria and save it for future use, that way you can save time when performing this search again in the future.


For example, I could start with a search for all students with a class of "Freshman."
To create a saved search, start by performing your search as usual. For me, I want to find for all students with a major of Astrophysics.  


[[File:8896863.png|800px]]<br><br>
[[File:5650427.png|800px]]<br><br>


Next up, I'll scroll through the list and pick and choose which of those remaining students I want to send this email to with the checkbox on the right-side of the page. Afterwards, I'll click on the <i>Hamburger menu ([[File:Hamburger.png|17px]]) > Selected > Show All Selected.</i>
Next, click the hamburger menu ([[File:Hamburger.png|17px]]) in the top-left corner, hover over the <i>Saved Searches</i> option and select <b>Save Current as…</b>. From there, you can give your saved search a name to help distinguish what the search is for.


[[File:6317655.png|800px]]<br><br>
[[File:5413289.png|800px]]<br><br>


This will update your current list of students to only those that you have selected. At this point you can send an email by going to the <i>Hamburger menu ([[File:Hamburger.png|17px]]) > Send Email to Students</i> and write up your message.
Currently, I have saved my search and can now access it from that Saved Searches menu at any time. However, an important aspect to remember is that right after you create that saved search, only you are able to access and use it. If you want other users or groups to use your saved search as well, you can go to <i>Other > Other Options > Groups > Select the group you wish to share your saved search with > Admin/Modules</b>. From there, you can select whichever saved searches you want that group to have access to.


[[File:6740611.png|800px]]<br><br>
[[File:4460544.png|600px]]<br><br>
 
If you plan on sending another email to a different population of students afterwards, make sure you deselect your current list. Go to <i>Hamburger menu ([[File:Hamburger.png|17px]]) > Selected > Clear Selection.</i><br><br>


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Revision as of 16:07, 23 March 2023

Template:TracCloudNewslettersTOC

Saved Searches

Is there a particular search that you find yourself repeating often, such as finding a particular group or students or maybe a specific date range from your attendance listing? TracCloud allows you to take your search criteria and save it for future use, that way you can save time when performing this search again in the future.

To create a saved search, start by performing your search as usual. For me, I want to find for all students with a major of Astrophysics.

File:5650427.png

Next, click the hamburger menu (File:Hamburger.png) in the top-left corner, hover over the Saved Searches option and select Save Current as…. From there, you can give your saved search a name to help distinguish what the search is for.

File:5413289.png

Currently, I have saved my search and can now access it from that Saved Searches menu at any time. However, an important aspect to remember is that right after you create that saved search, only you are able to access and use it. If you want other users or groups to use your saved search as well, you can go to Other > Other Options > Groups > Select the group you wish to share your saved search with > Admin/Modules. From there, you can select whichever saved searches you want that group to have access to.

File:4460544.png

More Questions?
We hope that you found this article helpful, and as always if you have any questions about this or any other features, please feel free to let us know by emailing Helpdesk@go-redrock.com or by submitting a ticket.
Thank you for your continued support!

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