TracCloudGuideGlobalTasks and TracCloudTechBarcode: Difference between pages

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<big><b>Task Types</b></big><br>
<onlyinclude>
<big><b>Barcode Scanners in TracCloud</b></big><br><br>
Barcode Scanners and Magnetic Strip Reads can be utilized in Trac Cloud to allow students to scan their Barcode, ID, etc to login for their visit. This article goes over some common barcode scanner examples, your barcode scanner may or may not match the formatted described below.
<br><br>
If it doesn’t match, or you simply aren’t 100% sure, reach out [mailto:helpdesk@go-redrock.com helpdesk@go-redrock.com] and we’d be happy to assist.
<br><br>
<b><i>What scanners are compatible with TracCloud?</b></i><br>
Scanners are input devices, just like keyboards. Any scanner should work fine, but may require some editing to convert the data into something usable.
<br><br>
<b><i>Program your card scanner to modify the scanned ID</b></i><br>
It may be easier to convert IDs on the scanner side of this process rather than TracCloud. If this option is available and the end result matches what is found in student barcode fields, then no changes are needed in TracCloud.
<br><br>
<b><i>Program TracCloud to modify the scanned ID</b></i><br>
If reprogramming the scanner isn’t an option or you would rather leave it as-is, you can have TracCloud handle the conversion for you.
<br>
<i>Other > Other Options > Preferences > General KIOSK Login Options</i>
[[File:7k6k67kl56k56kj56jk.png|800px]]
<br><br>
* <b>Barcode Detection Formula</b>
::If the format of the entered text matches this formula, the Barcode Adjust logic will be used. The asterisk is a wildcard, so in the example above, we’re saying “if the value entered on the log listing starts with a semi-colon and ends with a question mark, it’s a barcode scan, and we should apply the Barcode Adjust script.”


Tasks can be created for students, displaying as a notification letting students know of something they need to complete. These tasks are assigned types, which are then assigned to permission groups to determine which staff members can create what tasks.<br><br>
* <b>Barcode Adjust</b>
 
::Transforms the text from the barcode scanner into something that matches the student barcode fields.
<big><b>Creating a Task Type</b></big><br>
 
To create a new Task Type, go to Other > Other Options > Preferences > Task Types. Here, you will find your list of available types. To add a new type, click the <b>+</b> icon and select the name to rename it.<br>
 
[[File:2414296.png|800px]]<br><br>
 
<big><b>Assigning Task Type Access</big></b><br>
 
After creating your task type, you will need to update permission groups so your staff can access and create tasks in this category. Within each permission group, you will find a Task Types list, where you can designate access to certain types.<br>
 
<i>Other > Other Options > Groups > [The group you want to edit] > Center Access</i><br>
 
[[File:2796915.png|600px]]<br><br>
 
<big><b>Creating Tasks for Students</b></big><br>
 
A task can either be submitted from the dashboard or a student profile directly. Either option will take you to a task creation menu.<br>
 
[[File:5506274.png|600px]]<br><br>
 
The Task creation menu allows you to select the student and staff member this task is assigned to, the task and task type, the due date, and additional notes if more information is needed.<br>
 
[[File:7248752.png|800px]]<br><br>
 
<big><b>Student View</b></big><br>
 
As a student, we can find our upcoming tasks in our notification list (bell icon in navigation bar). Once we’ve completed the task, we can click the edit icon, check the “Completed” checkbox, then save.<br>
 
[[File:4237066.png|800px]]<br><br>
 
The completed task can be found in the student’s Time Line if we need to refer back to it later.<br>
 
[[File:3925721.png|800px]]<br><br>
 
<big><b>Task Listing</b></big><br>
The Task Listing contains a list of all tasks that have been created for students, allowing you to easily pull up a specific task or simply view recently submitted tasks. New tasks can also be created from this menu by clicking the hamburger icon in the top-left.<br>
<i>Other > Tasks</i><br>
 
[[File:3400653.png|800px]]


* <b>KIOSK No student found message</b>
::The message displayed when a student isn’t found.
::[[File:Ewrh57kj64htr.png|500px]]


==Configuring your Barcode Scanner==
Start by scanning a student’s ID into a document on your computer. This will show you what the formatting of the ID will be, then you can start deciding what adjustments need to be made.


For the examples below, the student’s ID is 1931.
<hr>
{| class="wikitable"
|-
! Barcode Scanner Contents !! Barcode Detection Formula !! Barcode Adjust
|-
| ABCDEF1931|| {#scan#}='ABCDEF*' || {#WORD:{#scan#}:2:'ABCDEF'#}
|}


In this example, we want to remove a static string of characters from the left side.


The Detection Formula recognized a barcode scan because it starts with the string of characters we want to remove. The Adjust script says “Get the second word in the string, delimited by “ABCDEF.” The result is “ABCDEF1931” turning into just “1931.”
<hr>
{| class="wikitable"
|-
| ;1931000000? || {#scan#}=';*?' || {#SUBSTR:{#scan#}:1:4#}
|}
In this scan, we’re unable to use any character as a delimiter, so we need to count out the characters we actually need with a Substring script.


The Adjust script is taking the scan, starting at character 1 and taking the following 4 characters. This is 0-based, so “0” would be the semicolon in the example scan.<br><br>
<hr>
{| class="wikitable"
|-
| 1931 || N/A || N/A
|}
No changes needed.
<hr>
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Revision as of 16:03, 5 October 2021

TracCloud Technical Documentation

• Contents

• Mail Server

• Data Import

• Data Export

• Single Sign-on

• Custom URL

• SFTP SSH Keys

• Migration from 4.0

• Training Resources


Barcode Scanners in TracCloud

Barcode Scanners and Magnetic Strip Reads can be utilized in Trac Cloud to allow students to scan their Barcode, ID, etc to login for their visit. This article goes over some common barcode scanner examples, your barcode scanner may or may not match the formatted described below.

If it doesn’t match, or you simply aren’t 100% sure, reach out helpdesk@go-redrock.com and we’d be happy to assist.

What scanners are compatible with TracCloud?
Scanners are input devices, just like keyboards. Any scanner should work fine, but may require some editing to convert the data into something usable.

Program your card scanner to modify the scanned ID
It may be easier to convert IDs on the scanner side of this process rather than TracCloud. If this option is available and the end result matches what is found in student barcode fields, then no changes are needed in TracCloud.

Program TracCloud to modify the scanned ID
If reprogramming the scanner isn’t an option or you would rather leave it as-is, you can have TracCloud handle the conversion for you.
Other > Other Options > Preferences > General KIOSK Login OptionsFile:7k6k67kl56k56kj56jk.png

  • Barcode Detection Formula
If the format of the entered text matches this formula, the Barcode Adjust logic will be used. The asterisk is a wildcard, so in the example above, we’re saying “if the value entered on the log listing starts with a semi-colon and ends with a question mark, it’s a barcode scan, and we should apply the Barcode Adjust script.”
  • Barcode Adjust
Transforms the text from the barcode scanner into something that matches the student barcode fields.
  • KIOSK No student found message
The message displayed when a student isn’t found.
Ewrh57kj64htr.png

Configuring your Barcode Scanner

Start by scanning a student’s ID into a document on your computer. This will show you what the formatting of the ID will be, then you can start deciding what adjustments need to be made.

For the examples below, the student’s ID is 1931.

Barcode Scanner Contents Barcode Detection Formula Barcode Adjust
ABCDEF1931 {#scan#}='ABCDEF*' {#WORD:{#scan#}:2:'ABCDEF'#}

In this example, we want to remove a static string of characters from the left side.

The Detection Formula recognized a barcode scan because it starts with the string of characters we want to remove. The Adjust script says “Get the second word in the string, delimited by “ABCDEF.” The result is “ABCDEF1931” turning into just “1931.”

;1931000000? {#scan#}=';*?' {#SUBSTR:{#scan#}:1:4#}

In this scan, we’re unable to use any character as a delimiter, so we need to count out the characters we actually need with a Substring script.

The Adjust script is taking the scan, starting at character 1 and taking the following 4 characters. This is 0-based, so “0” would be the semicolon in the example scan.

1931 N/A N/A

No changes needed.

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